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MIS Systems Thread, Visitor Sign In System in Technical; Hi, What are you guys using for visitor sign in systems, we currently just have a book to sign, but ...
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    ste1988's Avatar
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    Visitor Sign In System

    Hi,

    What are you guys using for visitor sign in systems, we currently just have a book to sign, but would like something a bit more technical, maybe including staff sign in too, so in case of a fire, and report can be printed and everyone on site listed.

    Seen as though touch screen monitors are quite affordable now, would like the build the system ourselves, so maybe just a software solution, as the only ones i can find, include everything needed.

    Cheers

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    localzuk's Avatar
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    A book for them to sign here. No need for anything special - reception just grab the book if the bell goes. Adding complexity is a bad idea IMO.

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    unixman_again's Avatar
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    A book and you get a paper sticker with your name written on it. Longer term visitors get a printed name in a plastic lapel holder.

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    We use Vericool here. It has a touchscreen interface and works for visitors, staff and students. It will print labels for visitors to wear as well. It is a complete solution though so not much for you to do yourself.

    It isn't ideal for use in a fire but then anything that you have to print out would be an issue as everyone should leave the building immediately so they shouldn't have time to print.

  5. Thanks to HC_Netman from:

    vikpaw (11th December 2013)

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    DaveP's Avatar
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    Quote Originally Posted by ste1988 View Post
    Hi,

    What are you guys using for visitor sign in systems, we currently just have a book to sign, but would like something a bit more technical...
    Have a look at this thread:

    Link: For Your Reception: Free Visitor Management System: ProNestor Visitor Management

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    sparkeh's Avatar
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    We use InVentry Visitor Management Software, Record and Monitor All Your Visitors Electronically. with a touch screen at each entry point.
    In the event of a fire the office staff have the evac program running so one click and the list goes to a printer that's on the way out.
    The evac list can also be picked up on mobiles and tablets.

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    bladedanny's Avatar
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    we made our own in house solution. It's PHP/MYSQL based and has a touch screen for staff and visitors to sign in. If a visitor it prints a badge on a label printer. In the case of a fire there's a big red button on reception that when pressed prints an onsite list on a receipt printer.

    Office staff can prebook visitors, check time logs, reprint badges etc. from any workstation on the network. Works well as it's been designed based around what our school needs. If we discover something else we need we can just add it.

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    vikpaw's Avatar
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    Quote Originally Posted by HC_Netman View Post
    We use Vericool here. It has a touchscreen interface and works for visitors, staff and students. It will print labels for visitors to wear as well. It is a complete solution though so not much for you to do yourself.

    It isn't ideal for use in a fire but then anything that you have to print out would be an issue as everyone should leave the building immediately so they shouldn't have time to print.
    I love hearing about schools that have a dedicated printer, with a computer hooked up especially for printing out the fire drill list.

    Close all doors, Don't take your belongings, Don't run in the corridor, Don't take risks, but Do log in to this machine and run the fire drill report and print it out. Make sure it's ordered by year group, and count out 24 pens, collate all together ready to distribute!

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    sparkeh's Avatar
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    Quote Originally Posted by vikpaw View Post
    I love hearing about schools that have a dedicated printer, with a computer hooked up especially for printing out the fire drill list.

    Close all doors, Don't take your belongings, Don't run in the corridor, Don't take risks, but Do log in to this machine and run the fire drill report and print it out. Make sure it's ordered by year group, and count out 24 pens, collate all together ready to distribute!
    Sure, but that's silly. We just have a button to press and out it comes.

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    Quote Originally Posted by vikpaw View Post
    I love hearing about schools that have a dedicated printer, with a computer hooked up especially for printing out the fire drill list.

    Close all doors, Don't take your belongings, Don't run in the corridor, Don't take risks, but Do log in to this machine and run the fire drill report and print it out. Make sure it's ordered by year group, and count out 24 pens, collate all together ready to distribute!
    Ours is based on a printer. The machine is always turned on and prints when pressing a single button to a receipt printer. The list prints in less than a second (never timed it, but it's pretty quick). It's tested weekly at the same time as our call point test and is on a UPS which if it fails or loses power will automatically print the list and disable anymore signing ins. As you say anything electronic can never be 100% reliable but our (and I'd presume most) electronic signing in system was close enough to satisfy the safety people.

    Student registers are done in SIMS and after AM and PM registration office staff mark students who are absent on a laminated class list which is taken out in case of fire.

    We're a primary with ~500 pupils so the load on the office staff is minimal
    Last edited by bladedanny; 11th December 2013 at 12:13 PM.

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    Quote Originally Posted by vikpaw View Post
    I love hearing about schools that have a dedicated printer, with a computer hooked up especially for printing out the fire drill list.

    Close all doors, Don't take your belongings, Don't run in the corridor, Don't take risks, but Do log in to this machine and run the fire drill report and print it out. Make sure it's ordered by year group, and count out 24 pens, collate all together ready to distribute!
    Yup, put it another way your telling someone stand next to a electrical device that transfers flammable powder onto paper whilst a fire is raging at an unknown distance from their person. That's a pretty evil way to kill someone off I must say. Only way I'd think about doing it electronic is if everything was in the cloud and to be honest, prob not even then, don't think I would want to be worrying about getting a 3G signal or the device crashing in that scenario, plus the idea of batteries + fire doesn't quite sit right. I think I'm with @localzuk and his book idea.

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