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MIS Systems Thread, Quick Assessment Manager query in Technical; This is a pretty simple question so I think (hope?) I am missing something obvious! I have a couple of ...
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    Quick Assessment Manager query

    This is a pretty simple question so I think (hope?) I am missing something obvious!

    I have a couple of members of staff (specialist TAs) who need to see ALL assesssment data for certain groups of students across the whole school - G&T, SEN, PPI etc. The templates exist with the relevant aspects and I can create marksheets and use a Group Filter across them to show only the students who meet the relevant criteria.

    BUT how do I set things up so that my TAs can see the marksheets? I could make them supervisors for all the Houses or all the Year Groups but then they'll see hundreds of marksheets and I only need them to see a handful. What have I missed?

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    I have altered the Assessment Manager - Marksheet Data permissions in System manager so that all staff can view all. If they use the Focus>Assessment>Marksheet entry route they can just do a search on the template name and/or categories.

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    Can you make them supervisor of the groups you use in the filter. Like if its a self made group. Or do you filter on a status?

    Otherwise make a user defined group which is static. If you use Discover you can make user defined groups.

    Last resort is to make them an assessment operator but then they'll see every marksheet.

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    Quote Originally Posted by vikpaw View Post
    Last resort is to make them an assessment operator but then they'll see every marksheet.
    I find this is not a problem here as the only people who use this route are staff like LSAs, SEN etc. It saves a lot of time to just change the permissions......

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    Thanks all. The only way I can see to do this is to create a marksheet for each year group and apply a Group Filter on the marksheet (it seems you can filter on the marksheet by the PP Indicator but not on the template). I was hoping to avoid showing these TAs *loads* of marksheets as they're not very SIMS-savvy and I don't want them to feel bamboozled. I certainly don't want them to see everything! But it sounds like perhaps my only option is to make them supervisors of all year groups, and then perhaps set up the marksheets that they use regularly as Favourites, so that they can access those without seeing the whole list of other whole-year marksheets that they'll have access to.

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    Quote Originally Posted by ICTLady View Post
    Thanks all. The only way I can see to do this is to create a marksheet for each year group and apply a Group Filter on the marksheet (it seems you can filter on the marksheet by the PP Indicator but not on the template). I was hoping to avoid showing these TAs *loads* of marksheets as they're not very SIMS-savvy and I don't want them to feel bamboozled. I certainly don't want them to see everything! But it sounds like perhaps my only option is to make them supervisors of all year groups, and then perhaps set up the marksheets that they use regularly as Favourites, so that they can access those without seeing the whole list of other whole-year marksheets that they'll have access to.
    If you have Discover in school (it's free but a bit of a pain to install, mostly useless IMO but dynamic groups are fantastic) then I think the best way to do this, like @vikpaw said, is dynamic user defined groups.

    Say for instance you need them to see marksheets for all G&T students. You set up a group in Discover that contains the G&T students, then Discover will automatically update the members of that group every night for you, adding and removing pupils as their G&T status changes.

    Then in SIMS, you create a marksheet focused on your Discover group on the necessary templates just as you would for a class. Finally, set the LSA's as supervisors of that group in SIMS just as you would any other user defined group and they'll be able to access the groups marksheets just like a teacher would access a class marksheet.

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    vikpaw (4th July 2013)

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