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MIS Systems Thread, Assessment Manager Question in Technical; Here's a random question. Focus --> Assessment --> Template --> Open a template Under Template Columns --> Open a template ...
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    Assessment Manager Question

    Here's a random question.

    Focus --> Assessment --> Template --> Open a template

    Under Template Columns --> Open a template column

    There's a read-only flag on that property page.

    Does that read-only flag do anything other than make the column in associated marksheets read-only? i.e. are there any knock-on effects other than the obvious?

    I know this sounds like a silly question, however someone is trying to tell me something different and I need to get to the bottom of it.

    Thank you in advance.

    Kind Regards

    Prad

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    The read only flag is set when the column is first set up. If the column is set up as for Data Review, it will be read ony -as opposed to a column for Data Entry.
    As far as I know, this cannot then be subsequently changed (unless you delete and then re-create the column).
    It does not make the underlying data read only anywhere else in the system, it just makes it uneditable from that particular marksheet column.
    This is a feature to allow you to present data to staff without giving them the ablity to edit it (at least not in that place).
    Last edited by Linfit; 7th June 2013 at 12:48 PM.

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    mostly right, except that you can definitely change columns from Read Only and back - it's how I make sure staff enter end of year comments in the right year column.

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    If the column is created as a data entry column then it can be changed back and forth to read only. But if it is set up as read only it can not be changed.

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    Quote Originally Posted by jrma91 View Post
    If the column is created as a data entry column then it can be changed back and forth to read only. But if it is set up as read only it can not be changed.
    Be careful, Linfit is correct, a data entry column can be toggled between read only or not. A data review column can never be changed, it is always read only.

  6. Thanks to number34 from:

    Linfit (7th June 2013)

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    It's not an easy mistake to make though as you have to open the column. Not like the hidden checkbox which can be hit easily and then scared users click save to everything just to be sure they don't lose any work, then go and lose half a dozen columns!

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    Kind of wonder what the point is of Data Review columns anymore to be honest. With Data Entry set to Read Only, I can go back to a marksheet months later realising I need to tweak some data and can untick the read only box instead of recreating half the sheet (lost count of how many times this has happened to me!). They can even be made in bulk, I no longer use Data Review columns because of the flexibility that a locked Data Entry column has.

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    I always used to build with data entry and then mark as read only for that convenience. But for some 'superusers' it's easier to train them to just create data review if that's all they need. e.g. when they want to add historic grades from last term to a marksheet for review.
    Last edited by vikpaw; 10th June 2013 at 12:27 PM.

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    Agree it is also one of those very annoying things that you just learn when you create templates - just make everything data entry and toggle as you see fit. Having changed all of our templates last year to upscale our tracking, we are now upscaling again as we have learnt from the last 12 months and see development potential..... thus I am grateful that most aspects are data entry by default!!

    Oh and when oh when oh when will CAPITA listen to me about my "please let us drag and drop aspects in templates" change request?!

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    In the Summer release notes - do you think this is a typo and they mean data review columns can be made read only? I hope so, the other two enhancements are good too.

    Assessment
    We have removed the tilde ~ from duplicate Template Column Heading Names.
    Export Marksheets – Numbers now export as numbers instead of text for Marks Aspects.
    Template – The Data entry columns can be made Read Only with the tick box.

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    My guess is that they have finally, finally, finally made the Read Only column just like the Hidden column, when you look at a template i.e. you can just toggle the Hidden, but currently you have to open and look at Column details in order to set the Read Only. Hopefully another poor piece of UI design finally addressed :-)

    Quote Originally Posted by SouthCoastSaint View Post
    In the Summer release notes - do you think this is a typo and they mean data review columns can be made read only? I hope so, the other two enhancements are good too.

    Assessment
    We have removed the tilde ~ from duplicate Template Column Heading Names.
    Export Marksheets – Numbers now export as numbers instead of text for Marks Aspects.
    Template – The Data entry columns can be made Read Only with the tick box.

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    No typo , data review is already read only.
    It's what @resin1 described.
    Now it justs needs a global way to tick a whole marksheet or at least multiple columns at once or does that already work..?

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    Ok, I see now. Although we can already use the tick box we have to click on each column. Oh well, still good I suppose.
    Last edited by SouthCoastSaint; 6th July 2013 at 07:06 PM.

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    I presume it's cos we all asked for the tick box on screen to actually work so it's a time saving 'feature'
    I could be wrong and to presume only makes a pres out of u And me
    Maybe someone brave can confirm

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    Dang u edited. The tick didn't work before, you'd have to enter each Column setting and edit

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