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MIS Systems Thread, Attendance - Fire DRills in Technical; It might the server that catches fire and burns the place down....
  1. #16

    FN-GM's Avatar
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    Re: Attendance - Fire DRills

    It might the server that catches fire and burns the place down.

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    Re: Attendance - Fire DRills

    The idea of having a tablet or laptop setup to sync the registers and then grab that in the event of an emergency seems pretty good since its not reliant on any existing infrastructure.

    The other idea my boss suggested was rather than printing off a complete register each lesson, simply to print off a list of absentees. This has the advantage of being much shorter than a complete register but can still be compared with a complete class list to see who is supposed to be here.

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    Re: Attendance - Fire DRills

    We print off every morning - after the first 10 minutes of Period 1 and in the afternoon after registration from SIMS.net - that way we covered and we just grab that!

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    Re: Attendance - Fire DRills

    Quote Originally Posted by Ric_
    We took advice from the local fire brigade and LEA when installing our electronic registration system. We were informed that in the even of a fire we should simply evacuate the building.

    We were told that there was no need to print a register and do a rollcall because the fire brigade MUST do a thorough search of the building upon arriving on site.
    We were told the same thing

  5. #20

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    Re: Attendance - Fire DRills

    Advice from all fire agencies for public or commercial buildings is to evacuate everyone, do not rely on electronic measures for attendance and that the paper signing in/out books are purely there to give advice / notice that there may be particular areas of the buildings that need investigating first.

    *no* document or record is taken at 100% face value at the scene of a fire or other event where emergency services attend, it can only be used for information that is at most 50% accurate.

    It is also illegal for a company / body to state in procedures or contract that articles *must* be collected in the event of a fire. The most they can say is that 'if it is safe to do so' or 'personnel in the room at the time of the alarm sounding should try to ensure that the following are collected' ... this is a basic H&S rule.

    All staff in a school should also know who their fire officer / controller within the school is and that person should talk with the NM at least once a year as a risk assessment is completed each year and servers rooms are generally classified as a high-density area for electrical hazards.

  6. #21

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    Re: Attendance - Fire DRills

    Quote Originally Posted by GrumbleDook
    All staff in a school should also know who their fire officer / controller within the school is and that person should talk with the NM at least once a year as a risk assessment is completed each year and servers rooms are generally classified as a high-density area for electrical hazards.
    Do I talk to myself then if I'm the fire officer?

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    Re: Attendance - Fire DRills

    I thought it was a job requirement for NMs to talk to themselves.

  8. #23
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    Re: Attendance - Fire DRills

    Due to the nature of the emergency situation it is not advisable to rely on anything that needs wireless communication to be active at the time of the fire. As previous users have stated it may very well be that hardware that started the fire, or at least the fire may very well damage the comms network.
    To that end here is how the Bromcom wireless system copes with the scenario.
    Each user has an assigned fire drill group, we find that most schools elect for this to be the tutor group but other procedures exist, the user sets this group on their PDA.
    Every time that user calls a register on their PDA the system also retrieves the most up to date attendance mark for the students in that users fire drill group. This information is then cached on the PDA.
    In the event of a fire the users take their PDA devices out of the building with them.
    They then perform the roll-call by selecting the option to do a Fire drill register which retrieves the information from the PDA's memory.

    This way they have a list of attendance that is as up to date as the last session marked by that teacher and it is not reliant on being able to retrieve a signal from a potentially fire damaged communications infrastructure.

  9. #24

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    Re: Attendance - Fire DRills

    Must admit the bromcom system is the only electronic registration system I've come across with a dedicated firedrill procedure. Most others are exclusively web based, so cache nothing locally. Just hope that the newer versions of your product are better than what I was using around 2 years ago, which was an administrative nitemate!

    Mike.

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    Re: Attendance - Fire DRills

    We don't do registers at all after a firebell. Instead teachers have to report which rooms they know to have been emptied.

    We have to do it this way becuase we share buildings with the school next door. So it's imposible to keep track of students that could be in either school.

  11. #26
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    Re: Attendance - Fire DRills

    No register is going to be without errors. If a child is missing then it noone would be expected to reenter the building to retrieve someone that might not be in anyway!

    I think the main point in a real evacuation is just to get out and sort out if anyone is missing later. Some staff have a responsibility to check the area they're working.

  12. #27

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    Re: Attendance - Fire DRills

    The last 2 posts cover what we as a department do now. Not been made policy we just decided to do it. The NM and I get out of our office and lock then make sure the kids are going the right way check the with the teacher or check ourselves that the IT rooms is empty and then lock it. Finally check the IT faculty room & exit checking the other has.

    It means we know our area is all clear and can state so, not just a "seemed empty".

  13. #28
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    Re: Attendance - Fire Drills

    Maniac - A lot can change in 2 years and it most certainly has.. but this is not a sales forum (and I'm not a salesman :P ) so I won't bore you with that. If your interested in the product development just check out our website (www.bromcom.com)

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    Re: Attendance - Fire DRills

    We also use PARS fire module which has worked well on previous drills. All our teachers now take all lesson registers on our electronic PARS and this can be seen on a a PDA and taken outside during the drill. It has up to date registers which was important to us as we only used to have am registers printed out. One of you wrote about trusting wireless but it doesnt matter with the PARS fire because as soon as you enter the data on a register it is saved straight away with no overnight updates to SIMS so even though you are unplugging the PDA the data last entered can be seen without having to run the data from the live database wireless. Think i've explained that the right.

    Our biggest problem using a morning register paper based drill was if a pupil didnt turn up in registration, not in the line during the drill we couldnt garuntee that they hadn't attended any other classes during the day without asking other staff which clearly not a tight enough procedure. We could print off all the registers for all classes that day if the fire drill goes off however are we stupid enough to stay in a potentially burning building or paid enough to risk our lives. Electronic was the best option for us

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    Re: Attendance - Fire DRills

    gwendes - you are also totally right about the registers. If using electronic registers, teachers need to make sure they are accurate and they cannot always be relied upon.

    Michealf - just read what you wrote 'The idea of having a tablet or laptop setup to sync the registers and then grab that in the event of an emergency seems pretty good since its not reliant on any existing infrastructure. The other idea my boss suggested was rather than printing off a complete register each lesson, simply to print off a list of absentees. This has the advantage of being much shorter than a complete register but can still be compared with a complete class list to see who is supposed to be here'

    Thats what our PARS fire does, you have just explained it better! the data is sync'd and you have a choice of seeing all registers or just a list of absentees.



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