+ Post New Thread
Results 1 to 7 of 7
MIS Systems Thread, Scanning to SIMS in Technical; We want to start scanning letters, etc into SIMS rather than devote entire rooms to keeping paper archives. What do ...
  1. #1
    enjay's Avatar
    Join Date
    Apr 2007
    Location
    Reading, Berkshire, UK
    Posts
    4,492
    Thank Post
    282
    Thanked 196 Times in 167 Posts
    Rep Power
    76

    Scanning to SIMS

    We want to start scanning letters, etc into SIMS rather than devote entire rooms to keeping paper archives. What do we need in order to do this? Other than the obvious requirements of some form of SIMS connector interface on our MFPs, what else do I need to consider? Presumably the documents get saved outside of the database, but will the links to them take much space? I'm conscious we're still on SQL Express so need to be careful with database sizes.

    There is budget available for this, so I'm happy to spend for a decent solution than cobble a cheap-and-cheerful one together.

  2. #2

    vikpaw's Avatar
    Join Date
    Sep 2006
    Location
    Saudi Arabia
    Posts
    5,820
    Thank Post
    734
    Thanked 1,448 Times in 1,201 Posts
    Rep Power
    361
    I don't think they will take up too much room. The files live in the document store, so if you're going the whole hog, put it somewhere expandable, with good read / write. Easy to backup etc. It doesn't have to be the root of C.
    If you're committing this much to SIMS, then it's about time you upped the game to Full SQL, as you will want to take advantage of size as well as RAM / CPU utilization.
    If you're upgrading things, then if you aren't already then virtualising SIMS is really useful and a SAN for storage would be nice.
    Plus if there's anything left in the budget a 60" LCD display with a Navaho MediaCat for highlighting the missing registers panel is also nice

    EDIT: I take it you already know about who can provide the connectors, here's one http://www.cohesionsoftware.co.uk/
    Last edited by vikpaw; 26th September 2012 at 01:20 PM.

  3. #3
    enjay's Avatar
    Join Date
    Apr 2007
    Location
    Reading, Berkshire, UK
    Posts
    4,492
    Thank Post
    282
    Thanked 196 Times in 167 Posts
    Rep Power
    76
    Thanks Vikpaw.

    CPU/RAM utilisation isn't much of a problem, as SIMS is sitting on a server that only runs SIMS and our Sage finance system so isn't massively overloaded yet. That said, it is nearing end-of-life in a year or so and I was planning on going virtualised with the replacement box. With regards to database size, do you know how much space assessment and attendance data typically take up? Our database is some way off the 2GB limit at present, but if this is about to ramp up quite quickly, I'd like to know about it before we implement rather than after.

    By coincidence, I had arranged a meeting earlier today with the company who provide our managed print system, and they also do a SIMS connector, so I think I will do it through them.

  4. #4

    Join Date
    Nov 2007
    Location
    Capita
    Posts
    19
    Thank Post
    13
    Thanked 9 Times in 8 Posts
    Rep Power
    16
    Enjay if you are happy to PM me with your contact details and who supplies your managed print solution I will get one of my Capita colleagues to provide some advice direct to you.

  5. #5

    vikpaw's Avatar
    Join Date
    Sep 2006
    Location
    Saudi Arabia
    Posts
    5,820
    Thank Post
    734
    Thanked 1,448 Times in 1,201 Posts
    Rep Power
    361
    Since end of April 2011, i've gained 300MB on my daily backup. The current actual mdf is 4.3GB and ldf is 256MB, but the .bak file is 3.9GB so there is some pre-expanded space in there, which is fine.

    We have at most 1500 students, from KG to IB. All have attendance for AM session. All have assessment in a range of subjects, at least 5-10 for primary, be they comments or grades, Upper School, have 2-4 grades per subject, plus comments, twice a year. So there's a fair old whack for 17months. It's not a great overhead.

    Adding documents though will rapidly ramp up your storage requirements. I think our doc store is over 9GB now, and i'm sure it was only 5-6GB at some point last year.

    Beware of managed print services, you could end up on Panorama!

  6. #6
    enjay's Avatar
    Join Date
    Apr 2007
    Location
    Reading, Berkshire, UK
    Posts
    4,492
    Thank Post
    282
    Thanked 196 Times in 167 Posts
    Rep Power
    76
    Thanks Vikpaw, that's really helpful.

    So, it doesn't look like database size is going to be an issue in the short term anyway; docstorage could be one to watch, but since that it outside of the db, it isn't a massive issue.

  7. #7
    detjo's Avatar
    Join Date
    Feb 2008
    Posts
    364
    Thank Post
    13
    Thanked 48 Times in 39 Posts
    Rep Power
    31
    I used Cohesion in my last school. Had a whole bunch of RecordLink/eCopy (now paperworks) setups on MFP's around the school. Worked really well and was easy to use (until they added PCounter, but thats another story .. erm, nightmare!)



SHARE:
+ Post New Thread

Similar Threads

  1. [SIMS] Any good options for writing to SIMS?
    By Innovate in forum MIS Systems
    Replies: 26
    Last Post: 5th April 2011, 04:38 PM
  2. [SIMS] Scanning to Sims
    By smb007 in forum MIS Systems
    Replies: 22
    Last Post: 17th February 2011, 12:32 PM
  3. [SIMS] Agency access to sims
    By ozydave in forum MIS Systems
    Replies: 9
    Last Post: 1st February 2011, 11:32 PM
  4. [SIMS] Urgent Help needed !! Can't logon to sims.net
    By artfulmatt in forum MIS Systems
    Replies: 13
    Last Post: 3rd December 2010, 12:02 AM
  5. Scan to SIMS
    By rob998 in forum MIS Systems
    Replies: 6
    Last Post: 15th June 2009, 11:31 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •