School, select, or Open? Which licensing option do you use?
I've recently started at my new school, and one of the things that has crept up more apparent over the last few weeks, is the state of our licensing, or possibly a better description may be a lack of it, or documentation thereof.
I'm in the process of getting quotes and details on the MS agreements, and I'm rather keen to move over to the Schools agreement, but the headteacher got the idea of using Open Office from somewhere, and I suspect when I give her the news of "We are unlicensed for X,Y,Z, and it will cost THIS much every year to correct this" that I will find myself doing a lot of uninstalling, and writing a self installer for Open Office.
So here's what I've got to work with:
3 servers running Server2003 (possibly a 4th coming which will be Server 2008 R2), one of them a SIMS server.
600 users (students+staff together)
Mix of Office XP, 2003, and 2007
Mix of XP, Vista, and windows 7 (plus 1 win 95!)
NO documentation on CAL's, or number of licenses for each thing.
Under the select agreement, the cost of getting a 'uniform' Office suite would be £2-3000, most likely towards the higher end of that. Then there's another £300 in new CAL's, and another £150 in server licenses to get them all up to the same Server OS.
To add the Windows licenses to this, adds another £24 per machine, bringing the total to £5,800
And gives us no future proofing, no work from home agreements.
The School's agreement which covers the CAL's, the Server OS's, and both Windows and Office, including the HUP and WAH + software assurance is £2300 per year.
The 3rd option, would be to dump all our current office packages (save for admin) and move to Open Office, and just go with the server +cal costs on the select agreement, which is definately the 'cheaper' option, but as far as keeping the Students using the same tech as they would be using in High school and beyond, it is a step back 10 years.
So onto the point of this little thread: I want to get a picture for what 'others' are doing out there, to see if I can argue "All the others are doing THIS, therefore we should" Or if I should succumb to the OO crowd.
What are you currently using?
-Schools agreement (annual subscription, with some sort of software assurance/futureproofing/home usage rights)
-Select Agreement (Buy it as and when you need)
-Select + Open source/free solutions