Thanks peeps - reply crossed over previous posts.
Is it a PC or a till? Does she do over 200 hours a year?
Millgate are always helpful, Insight are good if you can get a decent account manager, Academia can be ok on pricing as well.
Do look at the option of a 3 year contract rather than a 1 year, it does work out a lot cheaper. You're not tied to the same supplier for all 3 years, so you can shop around but it does mean you get extra discounts from Microsoft.
Using the till probably wouldn't count, but if they also used backend PC in catering then you would count them as staff, unless of course your catering is set up as a separate company then it wouldn't count at all.
I'm surprised that Gibson335 says none of his dinner ladies are FTE. Microsoft sets the bar very low and even those most fleeting of our staff do more than 200 hours per annum...
Some copy pasta
" In the Microsoft Enrolment for Education Solutions (EES) Program Guide, the Microsoft formula for calculating the FTE count is is stated as follows: Full-time Faculty + (Part-time Faculty / 3) + Full-time Staff + (Part-time Staff /2) = FTE Count. It is noted that "Employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices." In the UK, the FTE count is made up of Faculty and Staff members where:
Faculty are any employees, contractors and volunteers who teach or perform research for the intuition for more than 200hrs per annum and Staff are non-faculty employees, contractors and volunteers who perform work for the instruction for more than 200hrs per annum and use an institution qualified desktop.
The note about "employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices" still applies.
Some clarification/examples were provided to us by Microsoft:
Teachers I will include all teaching staff - YES
Admin I will include all admin staff - YES
Cleaners cleaners work more than 200 hours per year but dont have access to a PC do I need to include them? - NO
Kitchen kitchen assistants work more than 200 hours per year but dont have access to a PC do I need to include them? - NO
Cook I will include the cook as she has access to a PC and her own staff username/log on. - YES
Midday Assistants some midday assistants work more than 200 hours per year but none of them have access to a PC do I need to include them? - NO
Teaching Assistants Teaching assistants work more than 200 hours per year but dont have their own PC/Laptop or staff user name/log on they just help the pupils using the computers do I need to include them? - NO
So based on that, the till is a pc and they use it, so if the till pc is owned by the school and the catering staff are employed by the school then they would need including I would've thought.
Cook - What if they are an external company?
@edutech4schoolsCook - What if they are an external company?
External - not your problem, they are not on the schools staff.