Licensing Questions Thread, Do we need an EES agreement? in Technical; I've got quotes, got it agreed, but spending £3k per year when the school currently pays nothing (since licences have ...
24th May 2011, 12:32 PM #1
Do we need an EES agreement?
I've got quotes, got it agreed, but spending £3k per year when the school currently pays nothing (since licences have been bought) doesn't exactly sell my idea (the bursar agreed, but reluctantly)
We've got just shy of 100 PC's, all with OEM XP (which is a nightmare to manage) and Office 2007, which was bought a couple of years ago and licences topped up since then, as well as a few servers, exhange etc and more planned.
Essentially, when I add everything up and compare the cost, it would cost around £7k to do it compared with EES. But then we will have paid over that after 3 years anyway.
Obviously though of course we'd have to pay that in x number of years to upgrade again.
What would you do?
24th May 2011, 12:37 PM #2
Almost the same boat as us except we have office 2003. We decided to move to EES in order to licence office 10 (this summers job) and move to windows 7 next year.
Dont forget your CALs too (which will be included in EES - except external connector if you need it) and how do you pay for server licences? Would they not be cheaper under EES umbrella? Granted our EES is a similar price to yours but we have close to 300 PCs. It does mean you can recycle the old PCs to "lightweight roles" on the network. Certainly now I use old PCs are glorified print servers (in our Art department where I have set a desktop machine up with 6 inkjet printers)
24th May 2011, 12:40 PM #3
I have to ask, how do you get the £3k figure? Especially with the new pricing structure in. Isn't it based on staff numbers now?
Originally Posted by sidewinder
24th May 2011, 12:49 PM #4
If you've got 100 PC's and quite a few staff, you may actually find it cheaper on Schools Agreement rather than EES. Schools Agreement is based on number of PC's rather than number of staff, but the cost per unit is lower and so in some circumstances can work out cheaper.
24th May 2011, 12:59 PM #5
The quotes we have been getting are for about £36-40 per FTE staff. I assume you are multiplying the quoted unit price by the number of machines, rather than staff?
If you have 30 staff for example, the quote should be for £1200/year at most!
24th May 2011, 01:41 PM #6
We have 61 FTE staff, which is probably a lot compared to the number of PC's we have. Hence why the quote is around 3k. Might have to get a schools agreement quote too then.
24th May 2011, 02:05 PM #7
Why buy in to the EES now? Why not just buy in to in a couple of years time when things need upgrading?
24th May 2011, 02:08 PM #8
I want to start upgrading to W7, want to upgrade all the servers, upgrade to Exchange 2010 and we have 20 macs coming in which will need Office.
It is a fair point though...we've bought Select licences before now so potentially we could just buy the extras we need for now...
The main problem is the manageability of it, using OEM licences is a pain, and keeping track of CALs and Office licences is difficult too.
24th May 2011, 10:55 PM #9
Hi Sidewinder, I am in a similar position - last year we had our first schools agreement for 100 machines. This year we can keep that (+15 more machines) or go to EES licencing, with 80 staff.
Both come out to around £3k
The price difference for us is around £40 more for EES, but it will allow us to re-use old PC's as Internet only stations (Using Windows Thin PC).
Under a schools agreement you could also upgrade OEM Home editions of windows to Professional/Enterprise versions. Buying new machine with Vista Home licenses has made a saving (although it does tie us in a little more).
The figures that I worked with when presenting my case to the bursar assumed that we upgraded to W7 and Office 2010 and that over the 3 years of the agreement we would upgrade at least office again. This makes the figures a little easier to bear.
Also check your staff list. I have timed my purchase so that it is on the first day of the summer holidays. Staff that have retired are not counted, and new starters are not counted as they have not started yet. I have also made sure that I don't count any Staff on LT Sick or Maternity if their role is being covered by another fixed term member of staff (I have 5 of these which mean 10 people are on the staff list).
Make sure that Dinner Ladies/Lunchtime supervisors/Cleaners have also not found their way onto the list - with the exceptions of the site manager and head dinner lady who use the computers!
If I am pushing the rules a little too far here please tell me!
24th May 2011, 11:10 PM #10
At 61 FTE, you must be getting quoted about £50 per head? That seems way overpriced - we have 75 FTE (an average sized secondary school) and we're paying just shy of 2.5k. At 61 FTE i'd estimate a 2k annual cost.
Originally Posted by sidewinder
Heck, even on SA you'd be looking at 100 PCs x ~£25 per desktop = £2500, so £2000 for EES and £2500 for schools agreement, annually. I am basing this on our historic pricing structure (SA) and recent quotes when we got EES in April.
25th May 2011, 08:51 AM #11
indeed. I would shop around for those EES prices. Unless that 3K includes all your server licences et al and not just your EES
25th May 2011, 09:05 AM #12
Definitely get more quotes for EES, you shouldn't even be paying £40 per licence, let alone £50 (depending on your situation).
25th May 2011, 09:56 AM #13
I've sent you a PM. Sounds like you've been quoted quite a high price. I'll be happy to do you a comparison.
25th May 2011, 11:18 AM #14
I was quoted less than £40 a head, the £3k does include the server licences, exchange and SCVMM. So possibly not that bad after all? I was putting it altogether because thats how I've been quoted.
Also I did get a quote for enterprise desktop CAL, because it didn't look that much more expensive, but in reality we dont actually need any of those extra CAL's so there is no point really. A standard one should reduce it by a few hundred.
25th May 2011, 11:25 AM #15
It still seems a little off. Again, if you'd like me to do you a like for like quote, even just as a comparison, just PM me exactly what you've been quoted (just the part codes - you don't need to put the pricing on) and you could even use it to get your cost down! :-)
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