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Licensing Questions Thread, Microsoft ees licencing in Technical; I've googled this and am still no wiser as to what I need! We have about 360 pupils, approx 40 ...
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    chrbb's Avatar
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    Microsoft ees licencing

    I've googled this and am still no wiser as to what I need!

    We have about 360 pupils, approx 40 staff and about 80 computers. We currently buy OEM licences with new computer purchases and office licences at 35 ea.

    As we still have some computers that are still Xp and our office version is 2003 I'm now wondering if it's time to bite the bullet and pay for a licensing agreement. Can someone point me in the right direction and if poss a ballpark figure on what we'd expect to pay.

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    Mr.Ben's Avatar
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    35-40 per staff member, per annum, so a max of 1600

    You'll still have to purchase OEM Licences, but you can get the Windows 7 Home ones and upgrade them to Pro/Enterprise

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    tmcd35's Avatar
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    Worth doing your sums on EES vs Academic Select licenses. EES is worth while if you plan to roughly keep pace with new versions of Windows/Office as it's an annual subscription and you loose entitlement to the software if you stop paying the subscription. Over 3 years that 1600 becomes 4800, or 8000 over 5 years. It could be, depending on what you need, traditional Academic licences work out cheaper and are your's to keep forever.

    (disclaimer - we are an EES subscriber because it doe's work out a better deal for us).

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    We use Softcat for our Microsoft licensing and they are always happy to give advise and have Microsoft experts that will talk you through your options. There are plenty of other companies as well that I am sure could help.

    I think the EES agreement will suit you perfectly - you will pay per computer and I think at the moment it is somewhere around 33 per license, includes Office and the OS (the PC's you buy will need to have a basic license installed as this is an upgrade license only) - 33 x 40 staff = 1320 (this is a yearly figure).

    It is full time staff only and you don't need to include anyone that doesn't use a computer. (Note full time from Microsoft is I think - 200 hours per year).

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    You can use this MS EES Calculator to find out what your FTE is (if you didn't know already). You don't need to count anyone that is on your roll that doesn't use a computer, such as cleaners.
    Attached Files Attached Files
    Last edited by IWDave; 10th February 2014 at 11:18 AM.

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    sonofsanta's Avatar
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    Ours is through Insight, but there's dozens of vendors. Ask your usual suppliers and one of them can probably advise.

    When I did the sums on purchasing new OEM licences of Office 2010 and Windows 7 for our network versus subscribing to EES, it broke even after about 6 years - which is about when we'd want to upgrade anyway, on an every-other-version cadence. It also saved us about 2k a year on anti-virus though, as Forefront Endpoint Protection is included, and gave us benefits like the Home Use Program for staff (and now Student Advantage for the kids). It allows us to choose when to change software based on requirements rather than any financial situation, which is better - I'm seriously considering Office 2013 for the tighter Office 365 integration, for example, which I couldn't have afforded under perpetual licensing.

    So it's not all about cost, necessarily - there are benefits in kind as well.

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    Neil-Millgate's Avatar
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    @chrbb - not too much to add from the already excellent advice you have received. Let me me know if you want to talk to Kate, our fantastic software specialist and she can point you in the best direction along with some great pricing.
    Last edited by Neil-Millgate; 10th February 2014 at 11:20 AM.

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    We have the same number of FTE as you (I want a full time salary for 6 hours / week!). We had already bought OS licences - all the laptops I bought included a Pro licence and I bought upgrades for the netbooks that the kids use. We just buy Office Pro under EES, which works out at about half of the costs mentioned above. The original decision was made because staff wanted MS Office *now* and we didn't have enough money to buy perpetual licences.

    I reckon the costs just about break even over a replacement cycle (both for Office and OS), but EES is easier to manage - no worries about licences, no unexpected costs, central deployment for updates. Knowing what I know now, I'd also go for the Enterprise version of the OS rather than the Pro, as there are a few useful features - it would be a very expensive option for me at this point, as I have OS licences for all the clients. When I migrate to Windows 9, I'll go for EES

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    Koldov's Avatar
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    We went with EES and thanks to @Neil-Millgate it went smoothly.

    When I started, the licensing was a bit iffy, 30+ base units with no COA sticker or any apparent proof of any license having been purchased. Server OS, MS Office and SQL were the same, in fact it appears there 'may' have allegedly been an unlicsensed period... I eventually found bits of information relating to what was purchased, but it was a real pain trying to work out what was covered. Unfortunately records were all filed/stored away and related to the previous third-party IT support firm.

    In the end with a lot of advice from EDUGEEK it was far easier for me to pull it all together with an EES agreement based on F/T staff numbers and not physical pieces of equipment and it included the benefits some have already mentioned.

    Kol

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    Neil-Millgate (10th February 2014)

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    chrbb's Avatar
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    Thanks everyone, all a bit clearer now.

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    chrbb's Avatar
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    No - one more question. Probably a silly one but do we have to count pupils and pupil computers in? I mean the suite and classroom computers are they covered by the EES agreement?

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    localzuk's Avatar
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    The number of pupils or computers doesn't affect EES at all. It is only based on FTE staff over 200 hours who are a computer user. It then covers all your devices. (Its slightly different for server stuff, as you have to license servers still, but there are EES prices for it).

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    chrbb (11th February 2014)

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    Neil-Millgate's Avatar
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    @chrbb - you dont have to count them. As long as all FTE are covered then you have usage rights for however many computers you have in school be that 20 or 2000 machines.

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    chrbb (11th February 2014)

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    teejay's Avatar
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    Its also worth crunching the numbers on a Schools Agreement annual license as well, which is based on number of computers in the school rather than staff. For some schools with a large number of staff but not so many computers it works out cheaper than EES.

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    StevieM's Avatar
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    @chrbb I think you've probably figured out how it works by now, but just to clear up a few misconceptions...

    Quote Originally Posted by Mr.Ben View Post
    You'll still have to purchase OEM Licences, but you can get the Windows 7 Home ones and upgrade them to Pro/Enterprise
    No you don't. That's the whole point of EES - you pay your subscription and you get licences for all your computers whether they currently have a licensed version of Windows or not. That is one of the reasons why companies like VeryPC offer computers without an OS.

    Ignore me - I'm talking rubbish!

    Quote Originally Posted by HC_Netman View Post
    ...you will pay per computer...
    As others have noted, with EES you pay per full-time employee regardless of how many computers you have. For the purpose of EES, full-time employees include anyone who works over 200 hours per year and has access to a computer (so you probably won't need to count cleaners, welfare staff and the like).

    Quote Originally Posted by jmak View Post
    I'd also go for the Enterprise version of the OS rather than the Pro, as there are a few useful features
    Not sure if there is a difference in cost/benefits, but we went for a Windows Pro subscription and Enterprise is included as part of Software Assurance.

    Quote Originally Posted by sonofsanta View Post
    gave us benefits like the Home Use Program for staff
    Any member of staff included in the count can purchase a copy of Office Pro Plus to install on their home computer for 8.95, for as long as the school maintains the subscription (and the member of staff is employed there).

    (and now Student Advantage for the kids).
    I'd heard about this but haven't looked into it yet.

    It also saved us about 2k a year on anti-virus though, as Forefront Endpoint Protection is included
    Now this I didn't know! Did you take out a Server/CAL subscription or is this included with the Windows or Office one?
    Last edited by StevieM; 11th February 2014 at 02:48 PM.

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