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Licensing Questions Thread, First time EES Agreement in Technical; Originally Posted by Hefferzzzz No you do not need to include dinner ladies regardless of if they are using a ...
  1. #16
    Gibson335's Avatar
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    Quote Originally Posted by Hefferzzzz View Post
    No you do not need to include dinner ladies regardless of if they are using a till with embedded sw or not.
    I must say that was my understanding, though my interest was only cursory as none of ours are FTE.

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    Quote Originally Posted by Gibson335 View Post
    I thought FTE staff with no access to devices were exempt.
    Yes, that is the point of my query. Is an FTE dinner lady who only uses a till counted or not? Does using a till constitute using a computer? If the same dinner lady only cooked dinners and came nowhere near a PC, I would not count her.

    Thanks peeps - reply crossed over previous posts.
    Last edited by Kanin; 11th July 2013 at 04:05 PM.

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    Hefferzzzz's Avatar
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    Is it a PC or a till? Does she do over 200 hours a year?

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    teejay's Avatar
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    Millgate are always helpful, Insight are good if you can get a decent account manager, Academia can be ok on pricing as well.
    Do look at the option of a 3 year contract rather than a 1 year, it does work out a lot cheaper. You're not tied to the same supplier for all 3 years, so you can shop around but it does mean you get extra discounts from Microsoft.
    Using the till probably wouldn't count, but if they also used backend PC in catering then you would count them as staff, unless of course your catering is set up as a separate company then it wouldn't count at all.
    Last edited by teejay; 11th July 2013 at 04:10 PM.

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    Quote Originally Posted by Hefferzzzz View Post
    Is it a PC or a till? Does she do over 200 hours a year?
    It's both. If I wanted to I could write a document on it, browse the Interwebs, play Solitaire... The ladies who are using them only use them as tills, but that does not mean that they are not computers... Personally I don't think they should be counted, but I'd like to make sure.

    I'm surprised that Gibson335 says none of his dinner ladies are FTE. Microsoft sets the bar very low and even those most fleeting of our staff do more than 200 hours per annum...

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    levell3r's Avatar
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    Some copy pasta

    " In the Microsoft Enrolment for Education Solutions (EES) Program Guide, the Microsoft formula for calculating the FTE count is is stated as follows: Full-time Faculty + (Part-time Faculty / 3) + Full-time Staff + (Part-time Staff /2) = FTE Count. It is noted that "Employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices." In the UK, the FTE count is made up of Faculty and Staff members where:

    Faculty are any employees, contractors and volunteers who teach or perform research for the intuition for more than 200hrs per annum and Staff are non-faculty employees, contractors and volunteers who perform work for the instruction for more than 200hrs per annum and use an institution qualified desktop.

    The note about "employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices" still applies.



    Some clarification/examples were provided to us by Microsoft:

    Teachers – I will include all teaching staff - YES

    Admin – I will include all admin staff - YES

    Cleaners – cleaners work more than 200 hours per year but don’t have access to a PC – do I need to include them? - NO

    Kitchen – kitchen assistants work more than 200 hours per year but don’t have access to a PC – do I need to include them? - NO

    Cook – I will include the cook as she has access to a PC and her own staff username/log on. - YES

    Midday Assistants – some midday assistants work more than 200 hours per year but none of them have access to a PC – do I need to include them? - NO

    Teaching Assistants – Teaching assistants work more than 200 hours per year but don’t have their own PC/Laptop or staff user name/log on – they just help the pupils using the computers – do I need to include them? - NO

  7. Thanks to levell3r from:

    Hefferzzzz (11th July 2013)

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    teejay's Avatar
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    So based on that, the till is a pc and they use it, so if the till pc is owned by the school and the catering staff are employed by the school then they would need including I would've thought.

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    Hefferzzzz's Avatar
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    Quote Originally Posted by teejay View Post
    So based on that, the till is a pc and they use it, so if the till pc is owned by the school and the catering staff are employed by the school then they would need including I would've thought.
    As long as they have their own username / password and work over 200 hrs..?

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    Cook - What if they are an external company?

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    teejay's Avatar
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    Quote Originally Posted by Hefferzzzz View Post
    As long as they have their own username / password and work over 200 hrs..?
    Yep, so if they do at the moment, set up a generic login for all catering staff

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    @edutech4schools
    Cook - What if they are an external company?


    External - not your problem, they are not on the schools staff.



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