User file ownership
a theoretical one here, just wanted to see what different schools would do in this situation...
Lets just say a member of staff parts on bad terms with the school, and another member of staff wishes to get access to the departed member of staff's documents...
What do you do?
If there's a legitimate reason for such access then I would probably copy the required files to a staff only share.
We normally delete all data assigned or created by the person that has left unless it's data that is needed by other users that being the case check with SLT before granting access as there may be data protection issues
When a member of staff leaves here, I burn their user area onto a CD or DVD and put that in the safe and then delete the user and their files from the system. Then like Plexer I copy the required files from the CD to the requesting member of staff.
Data are not kept unless needed most data are deleted and access is also restricted when kept
Any work staff do for the school belongs to the school, so any staff who leave here have their accounts deleted but their work kept for a minimum of 12 months (in case they came back and asked for something they did before) and if SLT asked for access I would ask a) for which files, and b) why they wanted them, then get those files for them and give them a copy either via email or on CD.
I wouldn't let them just sit down and browse through the files on their own, but I would allow them to look through with me there to find what they wanted.
We require the request to come from our Human Resources department.