Internet Related/Filtering/Firewall Thread, Google Docs ? Whos allowing it? in Technical; ANyone allowing google docs?
Reasons for against?
I don't want to say no for the sake of it. But if ...
26th April 2013, 11:15 AM #1
Google Docs ? Whos allowing it?
ANyone allowing google docs?
Reasons for against?
I don't want to say no for the sake of it. But if there are issues arising it would be good to here your experiences.
26th April 2013, 11:23 AM #2
Yeah just started. We are a primary school.
- Offering an alternative to using Office all the time.
- Collaborative working.
- Year group staff can all work on the same plan at the same time (amazing how much time this can save).
- Pupils can work on a piece of work at the same time.
- Document sharing and home access.
26th April 2013, 11:31 AM #3
Allowing it? It's our entire schools document system!
26th April 2013, 11:39 AM #4
We use it as part of our Google Apps for Education setup. When you use it as part of Apps, it's the easiest cloud storage solution for administrators to manage in my opinion. I can very quickly reset a password in the admin console to get access to an account if necessary, and you can restrict sharing to accounts that are part of your Apps domain.
Now that people are used to it, it's also a very quick route to transferring files to/from iPads. One particularly useful feature is that when you upload videos to Google Drive, they are properly rotated, which is not the case when you transfer them via USB.
26th April 2013, 12:56 PM #5
we use docs on our site here (don't use email side of it at present, just docs), I believe Gareth who I work with has the kids using it as a collaborative tool and its offered to them as an alternative option for creating work, from my pov it seems to work very well and is quite impressive, though I think our LEA setup made it a bit difficult initially to sort out the creation of accounts on there, but now it seems to work fine without any issue
14th May 2013, 01:12 PM #6
- Rep Power
We also use it extensively. Within a few years, I expect it to completely replace Office in school. It's collaborative and work can move easily between home and school. It also works on many devices.
14th May 2013, 01:13 PM #7
which country are you in?
14th May 2013, 01:22 PM #8
- Rep Power
I'm in the UK. Our LEA is encouraging it's use.
Thanks to Bev from:
ConradJones (14th May 2013)
14th May 2013, 01:25 PM #9
Does your policy allow staff to store confidential (i.e. data protection act) data on there?
14th May 2013, 01:36 PM #10
- Rep Power
We don't have any restrictions, although at the moment it is mainly the students that are using it.
14th May 2013, 05:39 PM #11
120K Google docs in our domain now... Included confidential stuff. We even set up a link directly to SIMS to export live data so that spreadsheets are always current.
14th May 2013, 05:41 PM #12
are you sure thats legal?
Originally Posted by CyberNerd
14th May 2013, 05:47 PM #13
Yes. As long as you tell ICO. ICO are happy with the fact that the data is held outside of the UK on a secure system under the terms of SafeHarbour.
Originally Posted by ConradJones
Safeharbbour was set up so that US companies could comply with EU legislation: Export.gov - Main Safe Harbor Homepage
14th May 2013, 06:45 PM #14
Norfolk County Council are using Google Apps and you would hope the legal department have checked. are you sure thats legal?
Norfolk County Council deploys Google Apps to 148,000 users - ComputerworldUK.com
@CyberNerd Thanks for the ICO info. Will be contacting them shortly.
14th May 2013, 06:52 PM #15
@edutech4schools As a "data controller" you have to register with them in any case: Register of Data Controllers - Information Commissioner's Office - ICO
So you are probably already registered. If you change systems and purpose of why you hold data (eg start using biometrics) then you have to inform them about that;informing them about holding data outside of the EU is the same process. We did it and they didn't bat an eyelid.
2 Thanks to CyberNerd:
dave.81 (15th May 2013), One_Minute_Hero (22nd May 2013)
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