As a few of you might have seen me mention, our school is in the process of going trhoguh a complete network replacement project - we're getting rid of Viglen....hurrah :-).
As part fo this, we've decided that it would be the best time to change our username convention so that we reduce the risk for potential duplicates and get a uniform convention across the school.
For staff we're going with the relatively simple/standard "first initial""surname" (so for me it would be IFaulkner).
However for students it's proving a little more difficult to put something together. We've got a number of potential solutions, involving combinations of year of entry, form group, first name, surname, register etc etc so I thought I'd see what other people are doing?
So as the forum title says...."How do you do it"?
At the minute we use 'first initial'.'surname' so, s.smith, which is as you say problematic because of duplicates. We are looking to start using the CMIS Student ID though in the future.
we use year of entry, first initial then surname. eg. 08jsmith. we've never had a duplicate yet.
we also use year of entry eg 08jsmith, saves having to rename them all every year, like the old classlink setup
I use year of enty, first initial, surname.
So if fred blogs is joining us this september he would be
If his twin sister fredrica bloggs was also joining us she would be
This way we know which year group they are in and there is no need to alter anything when they move thru the year groups.
If somebody joined the school next year but was also in freds year group he would also receive the 09 prefix rather than a 10 prefix.
We have an OU for staff and each year group (leaveyy) the stadd usernames are s/n+first initial of first name. The pupils are the same except I added a sequential number to the beginning, so there's no chance of duplicates.
Staff logons are as you describe, except for 2 office functions where it has been easier to create a logon based on the job-title (registrar and bursar). A change of postholder means that the new staff member simply takes on an existing logon with all permissions set.
We start all pupil logons with the year the child started in Reception Class... that makes it easy to group all similar logons together and, for example, identify Year 6 by their 02 prefix.
Some schools do this by the Year the child should leave their care.
There is a case for anonymising logons/email addresses, but here, at the moment we simply use the two digit number followed by the child's forename. Duplicate forenames are dealt with by adding the first letter of the surname.
We are a small prep school with classes of between 10 and 20 children and this system works fine for us. I accept this system won't work in most schools.
We used to use pupil name then ID but they struggled to remember there ID after the 6 weeks hols.....
So to make it easier we us first initial of firstname then second name year of entry then date of birth.. worked fien for 6 years until this year..... 2 sets of twins with same first initial........
This template works pretty well:
year7 - G
year8 - F
year9 - E
year10 - D
year11 - C
year12 - B
year13 - A
usernames are as folow a001 a002 ... a062 ... a234 ... and so on.
Usernames are assigned randomly.
Our students used to be year of entry_surname_intial (e.g 07BloggsF) but we have stopped doing that now. We now use intials and admission number (eg FB005761). We did this as that is also their VLE username and email address with @schoolname.
Staff are currently intial.surname but will be moving to firstname.surname in the near future.
surname-initialAdmissionNumber (last 4 digits of admission number)
For staff it is surname first initial so Joe Smith becomes smithj
For students it is year of expected graduation _ surname firstinitial. so a student that should graduate it 2009 is 09_smithj. That way it doesn't matter when they enrol, it groups them into the year level but I don't have to change anything each year.
We just use the format "ITnnnn". We have found a fatal flaw with usernames based on the kids' actual names - a significant proportion of our new Year 7's can't spell their own name. :(
Entry year,Surname,first two letters of first name
So, for example..
09DoeJo (for John Doe starting Summer this year)
We had a few clashes with just the initial, so I added the next letter and that seems to have done the job.
Staff are firstinitial.surname e.g. f.bloggs
Students are 2digit-year-of-entry, Surname, First initial. .e.g. 08BloggsJ (Surname first makes easier to find in lists/email groups etc.)
If two with the same initial, then second letter of first name used - 08BloggsJo