It's more a policy or process question than technical but I am interested in what others do.
Previously we had a behaviour reporting system of some pre-printed forms that were filled in, photocopied and passed around to the relevant people. This eventually got entered into SIMS once all the actioning had been carried out and it had been checked by someone.
We were asked to update this to make it easier to use for teachers so we bolted on an email section so a teacher just had to fill it in and click send and all the relevant people got a copy. This was ok but the people at the end of the chain were having to try and save the emails into a folder and this was of course getting rather unmanageable.
Finally last summer we were adked to address this problem. We were told a database was not needed as it should only be a stop off point for information before going into SIMS. So I made an xml store system, an xml file per student, with an editing facility and bolted it on to the previous system. So now staff can fill out a childs name from a form, their house, house head and tutor get filled in automatically it gets emailed to all that need to know and stored for easy recall and editing about what gets done. Once this all done it can be marked closed and house assistants can transfer relevant data to SIMS.
Ok, now trust me, that was the short version of the story. Fill in the usual poiltics, whining and complaining with us stuck in the middle trying to please everyone. The final part is that apparently the current system is too hard to use (!!??!!) so they are looking at changing it. Ideally everyone could be trusted to fill in SIMS themselves but colourful language and inappropriate events and comments would abound. So... Pop quiz hotshots..... What would you do? What WOULD you do?
We have a form here that is text based with no automatic filling in, only
Maybe a few more entries, this (once submitted) gets emailed to our student support people (2 or 3 admin people) who then forward e-mails to relevant year heads / teachers and add this entry as a behavior entry in to sims.net.
Well in your situation i would wish them the best of uck and then go to my office and ignore the phone, but hey thats an ideal world.
Here we have a refferals system based on events entered into cmis we have paper sheets filled in by teachers which they place in the tutor / head of yr's pigeon hole then it goes to the admin staff to put onto cmis (in your case sims) this is the easiest way because then one person is accountable for the information going in.
everyone else if they have made the effort to fill in the form normally they will make sure it goes to the right person if not its not dealt with
we have electronic form which is then mailed automatically to to our behavioral team they then enter details into a system called SLEUTH which can be queried and information graphed for any occasion.
We are at the moment looking at transferring to the Sims behavioral system but as there is 4 years of data to transfer it is quite a task.
Sleuth is very easy to setup and integrates with the Sims to pull in automatically the student and teacher data.
We use Sleuth as well and like bossman we have had it for 4 years. We too are lookinhg at doing this via ePortal and CMIS but to get 4 years of data out of Sleuth database to CMiS is a nightmare problem.
Staff (inlcuding teachers) enter information via Eportal. We have a Head of Year Report that can be run to identify who will be on detention that week/day for behaviour and who for the pastoral team to discuss a students behaviour.
Serious behaviour issues are picked up by the SLT.
We also enter good behaviour And prizes are given for a certain number of good merits etc,
With entering information from Eportal/Facility we can also include a summary of behaviour incidents on the EOY report
Staff agreed that entering data via Eportal was just as quick/slow as filling in a piece of paper. Staff have to load Eportal to enter lesson by lesson attendance anyway at our school, so this also helps.
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PARS Behaviour, attendance and grading - SIMS Capita partners. Behaviourgroundsadded by teachers in PARS can be seen in SIMS as with many of our other features. Behaviour includes On report, merits, demerits, removals, detentions, re-schedule detention, inclusion centre and detention registers, parenta consent.... hey - its an option!
We have setup a system here that staff fill in an online form and the behaviour incident depending on the drop down chosen an e-mail goes to Head Of Year, Head of Department and Form Teacher. Depending on the severity of the incident that person deals with it.
We are looking at moving to SIMS behaviour as this system is good and works what we currently use we haven't added a reporting functionality to it and don't really have the time so a ready made system is what we are looking to do.