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How do you do....it? Thread, Username format in Technical; Just wondering how everyone else formats their usernames for students. I am looking for a new format, but cannot decide ...
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    kestrel1's Avatar
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    Username format

    Just wondering how everyone else formats their usernames for students.
    I am looking for a new format, but cannot decide what to use.
    We currently do the following:
    Say you have a student John Doe with an intake year of 2012, I take the first letter of the surname & forename then add 12, so it would look like:
    DJ12
    This works, but I think something along the line of:
    J.Doe12
    might be better. I also wonder if restricting the amount of letters used for the surname might be an idea as well.
    So if you have a student with a surname of Smith-Jones you could use 8 characters so John Smith-Jones would be:
    J.Smith-Jo12
    What do you think & what do you use.

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    rush_tech's Avatar
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    year of intake - form - surname - first initial

    12DSmithC

    Kind of similar to your suggestion, we just remove the hypen form double barreled names
    Last edited by rush_tech; 25th June 2012 at 02:36 PM.

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    themightymrp's Avatar
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    Year of entry, surname, first initial:

    12SmithJ

    Any duplicates use 2 letters from first name:

    12SmithJa

    Any hyphenated names, just remove the hyphen. Likewise for apostrophies

    12ObrienC

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    I'd use the same format as their email address if they have a school provided email address.

    We used Intake year then first inital surname 12fsurname, we only had 1 or 2 conflicting name issues out of 1100 student user accounts :-).

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    glennda's Avatar
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    I used to use intake year initial surname so 10jblogss etc

    staff was just initialsurname so jbloggs

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    tomgrindle's Avatar
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    Year of entry - First 5 letters of surname - First 3 letters of first name

    12grindtho

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    Quote Originally Posted by themightymrp View Post
    Year of entry, surname, first initial:

    12SmithJ

    Any duplicates use 2 letters from first name:

    12SmithJa

    Any hyphenated names, just remove the hyphen. Likewise for apostrophies

    12ObrienC
    Pretty much the same, although when we get duplicates we tend to use a middle initial if there is one.

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    themightymrp's Avatar
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    The school I attended (not where I work) used to use the number of the tutor group, then the year of entry, dot, surname, underscore, first initial. For example, if someone was in form 6 of the 1993 entries:

    693.smith_c

    or in my current workplace:

    DA12.Smith_C

    A bit more complex but less conflicts

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    timbo343's Avatar
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    Date of year start followed by firstname.surname. Ie, if they started in 2011 it would be 11jonny.briggs therefore preventing duplicates in the year. We found that having just firstname.surname have duplicates throughout the school and surnameFirstTwoLettersOfFirstName gave far too many duplicates. Seems to be working well at the moment.

    Staff have surnameFirstTwoLettersOfFirstName though.

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    I visited a seminar once where someone suggested using a student's UPN!!!

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    twin--turbo's Avatar
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    we used to have the year of entry, but management decided to get rid of it???

    You need something fairly long to avoid duplicates. We still get tehm even with firstname.lastname

    Rob

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    DaveP's Avatar
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    Quote Originally Posted by themightymrp View Post
    Year of entry, surname, first initial:

    12SmithJ

    Any duplicates use 2 letters from first name:

    12SmithJa

    Any hyphenated names, just remove the hyphen. Likewise for apostrophies

    12ObrienC
    Same here.

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    kestrel1's Avatar
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    You think they would remember the UPN?
    Ours have problems with the very short username that we use currently.
    Got some ideas here though.

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    Year of intake, first 4 of surname & first 2 of first name - i.e. 12SmitJo (John Smith)

    If we have two the same or a Jake & James, then we use the middle initial - i.e. 12SmitJt & 12SmitJr

  15. #15

    sonofsanta's Avatar
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    Ours is initialSurnameEntryyear e.g. jbloggs11 for Joanne Bloggs in the current year 7. I'd prefer it to be 11jbloggs to make it easier to order lists by, but I'm loathe to switch halfway through and watch it be a mess for 7 years. It works well enough.

    Clashes are infrequent but usually resolved by using the middle initial e.g. JABloggs11 for Joanne Anne Bloggs.

    It's worth keeping initial.surname as a minimum as it actually provides information to you and to teachers rather than just being a unique string. 11jb11, as it would have been at my last place, is not much use to any one, whereas initial.surname often tells a teacher at a glance who is on the computer playing games when they see it on LanSchool.

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