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How do you do....it? Thread, Adult Learning (out of hours school access) in Technical; We have a adult learning center which has around 250 students attending twice a week. With regards to the users ...
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    ICTNUT's Avatar
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    Adult Learning (out of hours school access)

    We have a adult learning center which has around 250 students attending twice a week.

    With regards to the users that are under the sames restriction with regards to email and web usage as normal students are and have an amended AUP to suit them, this is not a problem.

    The problem I have is tutors (not school ones) are requesting use of software they use to teach the classes "off site" i.e. at home.

    I have spoken to the adult learning center manager and have tried to tell him that, in my opinion, this is a no no as it would be hard to track if they have uninstalled the software once they have left, however he says that it is essential that they have access to the software in order to teach it.

    [my own opinion here]
    You would think that tutors teaching a subject would at least know the subject before hand :?
    [/end my own opinion]

    As the software is purchased by the school and not the adult learning center can I just get the adult learning tutors to sign a disclaimer that if they use software off site they will be liable to prosecution if they do not remove it once they have finished teaching at the school or something to that effect??

    As the software is purchased by the school I have to disclose the software within my software asset register and therefore the link exsits.

    If anyone has any idea what to put into this letter to the tutors or if you have one you don't mind sharing any help with this would be apreciated.

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    Geoff's Avatar
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    Re: Adult Learning (out of hours school access)

    What about using remote access?

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    Ric_'s Avatar
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    Re: Adult Learning (out of hours school access)

    Surely, if the software is purchased by the school, it should only be installed onto equipment owned by the school?

    If you read some of the license agreements that come with educational software, they will also stipulate that it may only be used on the school's premises (one geographical location, etc.).

    You also seem to make the distinction between the school and the adult learning centre. Surely, if these two are distinct bodies, the aduly learning centre would need to purchase its own software/hardware for its own staff.

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    Re: Adult Learning (out of hours school access)

    I would have thought they'd have to purchase the software for the tutors to have it partly because of the restrictions mentioned by Ric and the fact that if the school have bought say 10 licenses of a product and one is used up installing it on someones PC at home then that's a waste of school resource.

    They're asking for freebies, nothing less!

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    Re: Adult Learning (out of hours school access)

    @Geoff: Currently our LEA does NOT allow remote access across the LEA network to the schools (I know I have been going on about it for years now, and even started a pressure group but as of yet nothing)

    @Ric_: I agree if the software is purcahsed by the school then it should only be used IN the school but if the center manager decides to by a single licence of the product in addition to the 40+ all ready bought then not only are the school pc's licenced but so it the one at the tutors home.

    I make the distinction between school and the adult learning center as they are two entities but it is funded by the school itself. Sure the ALC has it's own budget (which forms part ofthe overall school budget) but is fully supported by the my support team.

    @Halfmad: I agree asking for freebies is the way I look at it but I still have to provide these people with what they want.

    I just need a way to cover my a&!e and the school.

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    Re: Adult Learning (out of hours school access)

    You don't have to provide it if they're not entitled to it. I can't see a legal way that you can do that other than getting their PCs/Macs into the school and installing it for them AFTER they've purchased additional copies of the software with the appropriate licensing.

    Then you have the issue of working on their computers..

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    Re: Adult Learning (out of hours school access)

    What sort of software is it? For example if it's Microsoft stuff there's a 'Student' licensing scheme that allows people to buy discounted MS software.

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    Re: Adult Learning (out of hours school access)

    It depends on the license for the software. If it is a license which allows computers not owned by the school to have it installed then there is not really a problem - except license auditing, which can be dealt with using bits of paper and signatures (eg, MS Office under the School agreement allows copies of to be installed at home for work purposes).

    However, if there isn't a specific allowance for home use in the license then just say no.

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    Re: Adult Learning (out of hours school access)

    @halfmad: I have made this type request already but aside from the amount of extra admin thiswould casue forme they do not wantto bring thier PC's/laptops in anyway.

    @Geoff: At the moment we are talking about Adobe Photoshop and Corel Paint Shop Pro X

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    Re: Adult Learning (out of hours school access)

    At the moment we are talking about Adobe Photoshop and Corel Paint Shop Pro X
    Suggest gimpshop and paint.net/incscape. They can install these at home for free, so can the students, plus it won't cost the school or the schoolkids anything. If the tutors need to learn phtoshop/Corel anyway...

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    Re: Adult Learning (out of hours school access)

    I'm a bit surprised this is being landed in your lap as surely the software is, as someone else pointed out, the schools property and not for you to provide for what amounts to an outside agency.

    Personally I'd bump this decision up the chain to the head but being sure to clarify in advance what the position is on licenses and whether this would cost more (I'm betting it would).

    At a guess licenses are going to be required and I'm more than willing to bet that the school isn't going to meet that. That obviously means that the cost will go to the adult education department and you can then figure that they'll either organise the relevant licenses or question the need for the tutors to have access at home.

    Bottom line, I'd have to just say No until I could clarify the point and have someone elses understanding of the position in writing so it wouldn't be my ass on the line if an audit was carried out.

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    Re: Adult Learning (out of hours school access)

    Contink has a very good point about license costs... if the trainers aren't teachers they are unlikely to qualify for educational discount (or at least the school-level of discount at any rate).

    Perhaps an alternative approach would be to have the trainers provided with an expense account out of the ALC budget - from this they can purchase their own software without you having to be involved.

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    Re: Adult Learning (out of hours school access)

    I get requests like this all the time. Most of the time I say no, unless the licensing for the product states otherwise (few do), you can try contacting the software publisher to see if you're allowed to do this and they class this as educational use (don't hold your breath though!).

    Think you're skating on thin Ice with Corel and Photoshop especially as Adobe aren't too generous.

    When will teachers etc realise that they can't just have a copy of all your software for their own use at home?

    One other way round the problem (expensive though) would be for your ALC to purchase laptops for use by your tutors to use at home that would be the property of the school, providing you have licences for these then you could install the software legally.

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    Re: Adult Learning (out of hours school access)

    Thanks all for your input.

    I will be arranging a meeting with the Head of ALC and SMT for next week to discuss this.

    @Contink: Thanks for your input, I did not think at the time that these "trainers" are not actually education based they are in effect "outsiders" which would NOT qualify for the education discount that we do get.

    Thanks all again.

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    Re: Adult Learning (out of hours school access)

    software licences are such a PITA, i have massive problems with staff not understanding that just because a license covers all the computers in our main suite thats its not a site license!.

    i have a simple policy for installing software, they bring me the install media, the license and the helpdesk ticket. if its already existing software they give me notice so i can assitane if they are eligable or not.

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