+ Post New Thread
Page 1 of 3 123 LastLast
Results 1 to 15 of 37
How do you do....it? Thread, Cutting Printing Costs in Technical; I've now been given the task of looking after the full school printing budget and i would like to know ...
  1. #1
    krisd32's Avatar
    Join Date
    Feb 2006
    Location
    Longridge, Preston
    Posts
    545
    Thank Post
    85
    Thanked 68 Times in 47 Posts
    Rep Power
    43

    Cutting Printing Costs

    I've now been given the task of looking after the full school printing budget and i would like to know how you guys sort out print monitoring. do you use printer credits or another system to stop the children just printing whatever they want whenever they want?

    I really want to start saving money on the printing costs at our school so i was just wondering how everybody else did this?

    Many thanks

    Kris

  2. #2

    webman's Avatar
    Join Date
    Nov 2005
    Location
    North East England
    Posts
    8,417
    Thank Post
    644
    Thanked 965 Times in 665 Posts
    Blog Entries
    2
    Rep Power
    328

    Re: Cutting Printing Costs

    Yes we use the print credit system that comes with with CC3. 2 credits mono, 5 credits colour and 10 for A3 printers. Students get reset to 50 every week and staff to 100.

  3. #3

    Join Date
    Mar 2007
    Location
    Devon
    Posts
    1,048
    Thank Post
    226
    Thanked 63 Times in 56 Posts
    Rep Power
    30

    Re: Cutting Printing Costs

    We use Papercut here been using it for about 8 months. Just the fact that the kids, and more importantly the staff, know we are monitoring has made a huge difference.

    When they log in they get a pop-up box that tells them how much they have spent that half term, although we dont charge pupils, just staff. If a pupil is using it too much we will have words if they continue we charge them.

  4. #4
    Guest

    Re: Cutting Printing Costs

    Also a little tip for your colour lasers. Reduce the toner density. Done this on all my HP3500 / 3550 and nobody has noticed and toner now last alot longer, although couldn't give you a figure.

  5. #5
    krisd32's Avatar
    Join Date
    Feb 2006
    Location
    Longridge, Preston
    Posts
    545
    Thank Post
    85
    Thanked 68 Times in 47 Posts
    Rep Power
    43

    Re: Cutting Printing Costs

    thanks forr the quick replies, sysman_mk do you mean by changing the settings in the printer driver to draft or economy etc... i think i'm gonna have to purchase something like print manager i think we could save a bit of money in the long run!

    cheers

  6. #6

    Geoff's Avatar
    Join Date
    Jun 2005
    Location
    Fylde, Lancs, UK.
    Posts
    11,850
    Thank Post
    110
    Thanked 598 Times in 514 Posts
    Blog Entries
    1
    Rep Power
    227

    Re: Cutting Printing Costs

    well if you reduce it from 600 dpi to 300 dpi that's 50% less toner.

  7. #7
    mrforgetful's Avatar
    Join Date
    May 2006
    Posts
    1,639
    Thank Post
    7
    Thanked 15 Times in 15 Posts
    Rep Power
    23

    Re: Cutting Printing Costs

    We use Papercut aswell and it's been great for the past couple of years.

    The only problem we're starting to come up with is;

    Art want to collect money from students when they print. But because Papercut just takes credit out no matter where they print this isn't possible as far as I can see. So the Art teacher just has to go through and check every week.

  8. #8

    localzuk's Avatar
    Join Date
    Dec 2006
    Location
    Minehead
    Posts
    18,333
    Thank Post
    525
    Thanked 2,596 Times in 2,014 Posts
    Blog Entries
    24
    Rep Power
    888

    Re: Cutting Printing Costs

    I use Print Manager Plus which allows 5 print outs a week max per pupil, which reduces the waste somewhat but I am noticing that there is always a huge stack of uncollected work at the end of a week (thinking about it, the max number of prints allowed for a week for the pupils comes to 3000 prints and we are printing a total of 600 per week, of which I reckon 40% are not collected). I am introducing some more draconian rules to tackle this - such as banning untitled documents, chasing people if I spot something come out which is stupid and I am looking at how to put the user's name on the top of the page.

  9. #9
    Disease's Avatar
    Join Date
    Jan 2006
    Posts
    1,108
    Thank Post
    120
    Thanked 70 Times in 48 Posts
    Rep Power
    57

    Re: Cutting Printing Costs

    We use Print Manager Plus, we did use PCounter but found that PMP was much much better.

    We use the following.

    All print jobs over 5 pages are deleted by the system, they have to break the job up.

    Year 7 & 8 - 4 pages per day
    Year 9 - 8 pages per day
    Year 10 - 16 Pages per day
    Year 11 - 32 Pages per day
    Staff Unlimited

    Woks well for us and have decreased our toner cost dramatically

  10. #10
    mrforgetful's Avatar
    Join Date
    May 2006
    Posts
    1,639
    Thank Post
    7
    Thanked 15 Times in 15 Posts
    Rep Power
    23

    Re: Cutting Printing Costs

    We just worked out our budget works out at about 30 pages, per person, per year lol.

  11. #11
    Guest

    Re: Cutting Printing Costs

    Quote Originally Posted by krisd32
    thanks forr the quick replies, sysman_mk do you mean by changing the settings in the printer driver to draft or economy etc... i think i'm gonna have to purchase something like print manager i think we could save a bit of money in the long run!

    cheers
    In the printer settings you can adjust the individual toner density setting from +5 to -5 with 0 as default. Set mine to -5. Pages do look fainter, but for day to day use nobody noticies.

  12. #12

    Ric_'s Avatar
    Join Date
    Jun 2005
    Location
    Boston, MA
    Posts
    7,597
    Thank Post
    109
    Thanked 770 Times in 598 Posts
    Rep Power
    183

    Re: Cutting Printing Costs

    @krisd32: You should come and see me over Easter...

    I currently use Print Manager Pluse (v6) but am not 100% happy with it and don't want to keep paying the maintenance fee to keep getting upgrades.

    Over Easter I will be moving all my queues over to a Linux print server running CUPS and PyKota which should give more flexibility and has the advantage of being open source and free (barring the £25 donation I gave for the priviledge of the debs and to support the cause!).

    I think you might also benefit from hearing about my way of charging for printouts - we are probably unique in the way that we do this! All kids are given £2 of credit at the start of the year and are charged the cost of the printout (approx 1p/page in mono and 10p/page in colour depending on the printer). If the kid goes over this amount (200 pages of printing is quite a bit mind), they have to top up with actual cash!

    As of next week (start of the new financial year) all departments are to be given some credit from my budget depending upon the size of their department. They will then be charged once a term for what has been printed (I will initially email some statements to HODs so they can keep track better). Our head is on a bit of a money saving kick and wants departments to be more accountable - he feels (and I agree) that this method will benefit those who are already careful with printing and punish those who print instead of photocopy... eventually teaching them to make savings.

    Like I said, you're not far away so come and visit

  13. #13
    Heebeejeebee's Avatar
    Join Date
    Nov 2006
    Location
    Intergalactic Cruise
    Posts
    1,061
    Thank Post
    69
    Thanked 79 Times in 62 Posts
    Rep Power
    36

    Re: Cutting Printing Costs

    To those who actually charge their students real money.

    How do your parents react?

    When our school's budget was cut by over £200,000 one year while all of the other schools in the LEA were getting more (we're foundation), our head asked the parents for a voluntary donation of £5 pa and the crap hit the fan right away. We had the TV, radio and newspapers at the school gates the following day and they gave the school a right slagging of for asking for the money. If we start charging them for there work I'll have to go to work in a chainmail suit!

    A lot of schools ask for donations but our parents got really upset about it.

    I'd love to charge our students for all the wasted crud they print but I fear that I'd be on the phone to irate parents all day long. We spent nearly £7,000 on toner and ink last year and it needs to be reduced. Mind you the bill went up as soon as they started charging faculties the true cost of photocopying 'cos they all started to send their 1,000 page documents to the lasers instead.

    HBJB

  14. #14

    Ric_'s Avatar
    Join Date
    Jun 2005
    Location
    Boston, MA
    Posts
    7,597
    Thank Post
    109
    Thanked 770 Times in 598 Posts
    Rep Power
    183

    Re: Cutting Printing Costs

    It has always been the case... that's how I get away with it.

    I guess that the £2 of credit helps matters too... most kids will never use this and it's not as if it is an arbitrary charge. I spent ages working out those costs!

  15. #15
    contink's Avatar
    Join Date
    Jul 2006
    Location
    South Yorkshire
    Posts
    3,791
    Thank Post
    303
    Thanked 327 Times in 233 Posts
    Rep Power
    119

    Re: Cutting Printing Costs

    ... and for a different slant.

    One of the big things to cut costs has to be to look at the actual cost of ownership by taking into account all the actual consumables, parts costs, etc.. that actually exist in the real world and go for a balance of reliability, low consumable cost, etc...

    There's no point in having a colour printer in every room when a B&W laser will do and any colour work needn't all be a colour laser..

    If you use inkjets make sure they get used regularly and keep them away from radiators.. All helps reduce clogging and associated maintenance costs.

    I know I bang out about CIS's but the HP K550 along with the upcoming K5400, L7000 series are already pretty cost effective so getting a CIS to essentially expand the printers ink capacity by 9 times reduces your costs to ink only, no cartridge landfill, reduced maintenance, etc... Of course you have to offset that against the likelihood of damage, etc.. caused by the kids...

    For two schools I have CIS enabled printers in, the problems of printing went from "consumables are killing us".. to "our paper budget is higher".. Thing is that the paper budget increase never came close to outweighing the consumables savings so for a primary school it's worked well.



SHARE:
+ Post New Thread
Page 1 of 3 123 LastLast

Similar Threads

  1. The costs of a RM network?
    By tosca925 in forum Windows
    Replies: 46
    Last Post: 21st January 2009, 05:11 PM
  2. WEEE disposal costs!
    By starscream in forum Hardware
    Replies: 42
    Last Post: 17th January 2008, 02:41 PM
  3. Exchange 2007 costs?
    By tosca925 in forum Windows
    Replies: 6
    Last Post: 6th May 2007, 03:44 PM
  4. Printing Costs
    By eejit in forum Budgets and Expenditure
    Replies: 19
    Last Post: 24th November 2006, 01:32 AM
  5. RBC Costs
    By Nij.UK in forum General Chat
    Replies: 9
    Last Post: 12th July 2006, 04:57 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •