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How do you do....it? Thread, Electronic Pigeon Holes in Technical; Morning all, Im looking at getting rid of paper memo's and other wastes of paper by introducing an electonic alternative. ...
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    Electronic Pigeon Holes

    Morning all,

    Im looking at getting rid of paper memo's and other wastes of paper by introducing an electonic alternative.

    Ideally in staff room id like to have an electronic pigeon hole - where on a large display its split into honeycomb sections with staff members name and in there is maybe a display of how many emails or voicemails they have?

    Has anyone done anything like this and if so, how?

    Any alternatives to this if its not possible?

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    plexer's Avatar
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    Nice idea how practical to implement I don't know.

    Do you have a vle?

    Ben

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    FN-GM's Avatar
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    I assume you will still need Pigeon Holes for the post?

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    plexer's Avatar
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    Nah you open it all scan it in then email it to people and shred the originals.

    Ben

  5. Thanks to plexer from:

    mcnallyfc (28th March 2011)

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    p858snake's Avatar
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    I wouldn't bother with something like that, I would just get them into habbit of reading their emails without needing to view a reminder about it.

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    Yeah we do have moodle

    Plexer - bingo my way of thinking

    Cant see me winning that battle though and in all likelihood yes there will need to be the pigeon holes for the post aspect but i hope that all other forms of communication will be electronic rather than paper based by offering something similar to what i want. Plus when if the system works as desired then it will push staff to use email more and maybe get external companies to contact via email and not post.

    Ive heard of a system working as we want it but just for voicemails, its getting it for emails too.

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    dhicks's Avatar
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    Quote Originally Posted by mcnallyfc View Post
    Im looking at getting rid of paper memo's and other wastes of paper by introducing an electonic alternative.
    Good plan. A print-to-PDF server is always good - a combination of Samba and Ghostscript can do this for free, and you can have staff print straight to a "Memo" printer to print memos (as PDF documents) and send them off to other members of staff.

    Has anyone done anything like this and if so, how?
    A large-screen display attached to a PC is easy enough, and I'm guessing the easiest way to do a custom display is simply to have a script write out the appropriate information to an HTML page, refreshed every minute or so from a kiosk-mode browser. How, exactly, you extract that information from your email / phone system depends on what systems you have and what APIs they have available.

  9. Thanks to dhicks from:

    mcnallyfc (28th March 2011)

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    ReverentCreature's Avatar
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    Quote Originally Posted by plexer View Post
    Nah you open it all scan it in then email it to people and shred the originals.

    Ben


    Opening other peoples mail? Thats against the law!

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    Quote Originally Posted by ReverentCreature View Post
    Opening other peoples mail? Thats against the law!
    It's not actually.

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    Edu-IT's Avatar
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    Quote Originally Posted by plexer View Post
    Nah you open it all scan it in then email it to people and shred the originals.

    Ben
    Do you have a lot of spare time at your place Ben? ;-)

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    plexer's Avatar
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    Quote Originally Posted by nadeem View Post
    It's not actually.
    Opening someone elses mail to their private residence is illegal under ripa not sure about work mail though.

    Ben

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    plexer's Avatar
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    Quote Originally Posted by Edu-IT View Post
    Do you have a lot of spare time at your place Ben? ;-)
    Nope but I was just making a suggestion how it could be acheived should have added a tongue in cheek smiley

    Ben

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    Little-Miss's Avatar
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    what about confidential letters?

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    Scrape new messages for the day / week using exchange powershell tools for the mailboxes you want, dump to status screen / webpage. Could probably pull this via nagios wmi.

    Not lit = no email, green = new email today, orange = new unread email for week, red = "hasn't read emails since dawn of time".

  17. Thanks to pete from:

    mcnallyfc (7th April 2011)

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    Edu-IT's Avatar
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    Really, I do have to ask. What is the point?

    Why not work with SLT to implement a policy whereby anything internally that can be sent by email, is sent by email. There will always be post coming from outside of school and letters from parents etc now unless you have the staff to sit there and scan all this into the system then deliver it electronically, it really just over complicates a system that is meant to be simple.

    Here we use pigeon holes to return found items, for example a CD belonging to a child in a tutor group 10ABC could be put in the tutors pigoen hole to return. If you remove the pigeon holes you're making more work there too.



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