+ Post New Thread
Results 1 to 4 of 4
How do you do....it? Thread, Resource booking... in Technical; We have recently taken over managing the AV in our school, and Im looking into a better way for the ...
  1. #1

    RabbieBurns's Avatar
    Join Date
    Apr 2008
    Location
    Sydney
    Posts
    5,512
    Thank Post
    1,320
    Thanked 469 Times in 306 Posts
    Blog Entries
    6
    Rep Power
    199

    Resource booking...

    We have recently taken over managing the AV in our school, and Im looking into a better way for the staff to book our resources..

    The current way, is they email us an outlook appointment which we have created, and it goes into our shared outlook calendar once we accept it. If theres a clash, we decline it with an explaination.

    IMO tihs is a very tiresome approach. We do all our communicating via email, so a web based booking system isnt an option as it just wouldnt work, but I cant help but feel there is a better way.

    Staff send through an email to the AV email address requesting us, then we have to email/phone them back, to tell them to send us through the meeting request (powers that be only accept it in this matter)

    Suggestions most welcome for how I can make this situation better for both us, and for staff..

  2. #2
    michaelf's Avatar
    Join Date
    Jun 2007
    Location
    Kettering, Northants
    Posts
    81
    Thank Post
    7
    Thanked 13 Times in 10 Posts
    Rep Power
    17
    If you already have a shared Outlook Calendar why not grant the staff permissions to view the calendar and to create/modify/delete their own items only? This way they can easily see when the resource is free and book it without several emails back and forth being needed but can't modify other people's bookings.

  3. #3

    RabbieBurns's Avatar
    Join Date
    Apr 2008
    Location
    Sydney
    Posts
    5,512
    Thank Post
    1,320
    Thanked 469 Times in 306 Posts
    Blog Entries
    6
    Rep Power
    199
    the calendar is for the it dept only, staff dont have access to it, they just send a meeting request so it goes into our calendar. Also, if they were just adding entries, i could see them adding an event at 6am for an 8am start for the same day when they wake up and reaisle they had forgotton to book us - how could we control that? Also, if they were just adding events, we weould need to be proactivaly checking the calendar.. At the moment we all konw about it as the AV@school address they send to comes to all of us..

    The current soultuion works fine for us, but its the staff its a PITA for really.

  4. #4

    Join Date
    Jun 2010
    Location
    England
    Posts
    735
    Thank Post
    89
    Thanked 52 Times in 46 Posts
    Rep Power
    35
    Are you running a VLE? We have a bookings form created in Frog. All it requires is the end user to fill out a few options such as time/date etc and then the request is emailed to the member of staff in charge of bookings. They can then either accept or deny the request, if accepeted the request is added to the bookings form calendar on frog for all to see/

SHARE:
+ Post New Thread

Similar Threads

  1. Resource Booking
    By jameswarner in forum Group Project
    Replies: 11
    Last Post: 3rd June 2011, 11:37 AM
  2. Resource Downloads
    By the_one_that_cant in forum Promethean Direct Support
    Replies: 3
    Last Post: 12th January 2011, 02:20 PM
  3. Online Resource Booking System
    By SimpleSi in forum Web Development
    Replies: 14
    Last Post: 29th October 2008, 08:34 PM
  4. outlook resource
    By Neville in forum Windows
    Replies: 0
    Last Post: 17th September 2008, 10:36 PM
  5. Youtube as teaching resource?
    By dave.81 in forum General Chat
    Replies: 29
    Last Post: 14th March 2008, 11:26 AM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •