How do you do....it? Thread, Recording of all equipment in Technical; Today our line manager has mentioned getting a barcode scanner, using it for recording which machines are in which rooms ...
26th November 2010, 11:04 AM #1
Recording of all equipment
Today our line manager has mentioned getting a barcode scanner, using it for recording which machines are in which rooms and what we have in stock. We just don't really know whether this would be of benefit to us.
How does everybofy else catalogue equipment? Do you include specs in your database? How have you implemented it etc...?
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26th November 2010, 11:13 AM #2
One of my old line managers looked into doing this, I reminded him that each room was full of machines with the same spec, so it would have just been a waste of time... We went with spiceworks in the end.
26th November 2010, 11:21 AM #3
This is some thing auditors seem keen on. It is a pain to keep on top of those as kit move very freely round schools
26th November 2010, 11:50 AM #4
We had a look into Spiceworks but I can't quite remember why it didn't work out for us. This was years ago though. I figured if we went down the barcode scanner route we'd have to have an access database and when we scan the barcodes, a form will pop up and we can just edit it then save.
26th November 2010, 12:00 PM #5
Full assets register, everything gets logged into it. Computers, Monitors, Laptops, Printers, Scanners and other misc hardware as well. Everything gets a barcoded sticker which is then it's asset number for the duration that piece of equipment is in the academy. All recorded to an in house written PHP based system which is fully searchable and also lets us build up logs for each asset so we can see when items have had bits replaced, or machines have been re-imaged etc.
We don't store machine specs, but we can get these out of FOG if we require them.
26th November 2010, 07:35 PM #6
We've been asset tagging everything lately and I just bought a barcode scanner too.
I have to say barcode scanners rock! It's my favorite new toy Once everything is recorded and tagged, its just so easy to audit.
Automated systems are good for computers - but they don't work on projectors, printers, scanners, IWBs, monitors, etc. which for us is more than half of the equipment.
26th November 2010, 08:26 PM #7
We use a barcode scanner but its generally when the kit is new and still in the boxes as the barcodes are easily accesible.
Things like existing projectors / printers have all been added manually.
29th November 2010, 10:19 AM #8
We have security stickers with a barcode and a number on most of our stuff here. Pointless here though when the kids rip the stickers off.
29th November 2010, 10:24 AM #9
If spiceworks didn't work check out lansweeper
worked much better for us, and has a full catalogue of each machine
29th November 2010, 10:42 AM #10
We record the serials during unpacking. That's linked to the base spec in the Wiki. Software and status are done via agents or WMI queries.
29th November 2010, 10:46 AM #11
anyone recommend any good cheap usb barcode readers just something that can quickly scan into excel/notepad etc if it adds a return character at the end great if not ill live
29th November 2010, 11:26 AM #12
We have a heron usb barcode reader.
Barcode readers are such cool bits of tech
We log everything as an asset if it meets the criteria of either being desirable to steal or worth £100.
29th November 2010, 08:15 PM #13
@sted: We bough a WASP one.
You can change the output to add a TAB or CR after the scan.
Works really well with excel.
29th November 2010, 08:25 PM #14
I've thought about using QR codes recently as you can record a hell of alot of info on them.
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