Photocopiers

[RTFM]

Papercut is immense. The teachers moan for a while but they'll get used to it.

We have it so people cannot print more than 4 pages to any network printer except photocopiers, they cannot print an untitled document, they cannot print more than 3 copies of the same thing etc etc. Basically made it very difficult for them to spend a fortune using small desktop laser printers.

Like i said, they moaned for a while but they have now got used to it and are getting on with it.

[dave.81]

We've recently changed our policy on dept printers, we've got rid of them all in favour of a few MFD in key areas, most buildings only have 1 MFD now. The only expections have been SMT/Finance/Admin areas who do have a couple of printers left.

There was a huge uprising after we did this but we are now just over a term into this and the morning has mostly stopped and waste of ink and paper has dropped massively.

Cost wise we used to charge a straight 8p per sheet on all printer, now it's 2.5p mono and 5p colour on the MFD's and 8p on all other printers.

[Cmd.exe]

Just started using the papercut client tool to more accurately track people in multiple departments. People got a bit of a shock when the tool started indicating the print cost!

This is the next thing I need to work out with Papercut! - with photocopiers obviously a teacher can have 2 codes for 2 different subjects, but wth printing they just click print. a lot.

Cost wise we used to charge a straight 8p per sheet on all printer, now it's 2.5p mono and 5p colour on the MFD's and 8p on all other printers.

Is 8p based on real figures, or tweaked to deter printing? Does that also include the cost of paper?

[dave.81]

This is the next thing I need to work out with Papercut! - with photocopiers obviously a teacher can have 2 codes for 2 different subjects, but wth printing they just click print. a lot.

We use papercut and when staff print they are asked to input a code of the department they wish to charge to, these match the copier codes.

Is 8p based on real figures, or tweaked to deter printing? Does that also include the cost of paper?

A made up figure, it doesn't cover the cost of colour but more than covers the cost of mono so overall works ok for the type of printers we have left.

[jtotheb]

The relatively new Kyocera copiers that we also use as printers have a setting in the driver to prompt for the teacher's copier code on screen when a print job is sent from the PC.

[laserblazer]

The relatively new Kyocera copiers that we also use as printers have a setting in the driver to prompt for the teacher's copier code on screen when a print job is sent from the PC.

Our Canons do that as well. You can also print to a mailbox or a secure area. The mailbox is vital because invariably the admin staff are doing long runs and it means the stuff can be printed when you want it.

[localzuk]

Our Canons do that as well. You can also print to a mailbox or a secure area. The mailbox is vital because invariably the admin staff are doing long runs and it means the stuff can be printed when you want it.

Bear in mind that with the Canons, users can choose to print directly out - and from the experience we had, it will come out as soon as possible. We often had a situation where the copier was in full use doing certificates on expensive media and someone would send their stuff to print, it would come out on that paper as they didn't check first...

With something like Papercut, everything is sent to 'store' by default, so this can't happen (unless you let them use a print and release station external to the machine).

[laserblazer]

I've configred all of ours to default to the mailbox. Trouble is getting staff to delete stuff when they have printed it.

[localzuk]

I've configred all of ours to default to the mailbox. Trouble is getting staff to delete stuff when they have printed it.

Ah, configuring it doesn't stop them (or didn't with us) changing it to print straight out. Also, with the deleting, IIRC there is a setting on the copier to delete jobs after a pre-set time.

[adampat84]

We had the same problem.. Teachers using printers as there own personal photocopiers..

sooo...

this has been our first week using papercut.. it has been very hard work plicating teachers but was worth it.. after many annoyed teachers an even crying teachers, we have made it to the end of the first week!!

SUCCESS.

We have dragged the environmental impact widget out of the db an incorporated it onto our digital signage so teachers an pupils can see what thet're printing...

4 days of monitoring... 16, 797 pages printed.. amazing!!

Pupils are asking teachers if the can format they're documents with smaller text so it cost them less!!

Our canon's cost us 1.5p for black and 2p for colour.. bargin..

[round2it]

what sort of quotas do you all give staff and pupils?

it would be interesting to know

in january our school printed 16,000 pages not including photocopying

and we were closed a few days for the weather

[adampat84]

We have not considered quotas yet.. We were not even sure in print levels until this week, as our schools repro person has a habit of not keeping track of paper use!!

What do you inforce??