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How do you do....it? Thread, Outlook - Archive in Technical; Probably a simple question to answer, but I tried, I failed, and I'm learning! What's the best way to archive ...
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    Outlook - Archive

    Probably a simple question to answer, but I tried, I failed, and I'm learning!

    What's the best way to archive emails sent to the journaling email address? I was hoping to do this month by month but then on doing so I discovered that you cannot move this archive file or Outlook throws a wobbly.

    How can I archive 'November' emails and then remove them from Outlook, but restore if necessary?

    I'm using 2007.

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    Dunno whether this is worth it or if there's a better way.

    Create a new PST folder within Outlook, move the files for that month into it and then close the PST file within Outlook and create one for the next month and repeat?

    Wouldn't be automatic though which I'd guess ideally you'd want, not sure if you could adapt it to make it automatic.

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    everyday i put the messages into a folder named after the date of the day then export them onto a server at the end of the month.

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    Quote Originally Posted by FN-GM View Post
    everyday i put the messages into a folder named after the date of the day then export them onto a server at the end of the month.
    How?

    GP restrictions prevent me from accessing 'Data Management' in 2007 so I'm not sure a seperate .PST is possible.

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    It is in file export as far as i can remember

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    Right, I'll give that a whirl when I am next in the office.

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    Is there a way I can archive just a folder, and remove it completely, without Outlook complaining if I move the archive file?

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    Quote Originally Posted by Edu-IT View Post
    Is there a way I can archive just a folder, and remove it completely, without Outlook complaining if I move the archive file?
    Just close the archive in outlook then move the file

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    I'm sure I did that and it complained.

    Right click on a folder > Archive > Choose the folder > Archive done > Move archive folder > Delete folder from Outlook

    ?

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    Quote Originally Posted by Edu-IT View Post
    I'm sure I did that and it complained.

    Right click on a folder > Archive > Choose the folder > Archive done > Move archive folder > Delete folder from Outlook

    ?
    I think it would probably be

    Right click on a folder > Archive > Choose the folder > Archive done > Right Click Archive Folder > Close "archive folder name" > Move Archive Folder.

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