Why not have a look at AUP Informant from our very own Bizzel. Then your AUP pops up when people log in and have to accept it. Much better IMO.
We've just updated our AUP and published it to the users (staff Inset session, updated staff handbook, letters to children and parents, published on web site, notices in IT Suites). The letter we sent out includes a tear-off slip confirming that they've read it and will abide by it, however we're having difficulty in getting all the slips back. It has been suggested that I start revoking access, but I'm reluctant to do this as the teachers will be all over me because of the disruption. Am I right in thinking that we don't actually need to get signed forms back, i.e. that merely informing them about it is sufficient?
I would send out another notice to parents with a large and very prominent "This is your final warning, any forms not received will result in your children/s accounts being disabled" and do it on bright coloured paper so they can claim they lost it (eg: fluoro pink) in a stack of paper.
Then once you send it out, wait two weeks and anyone who hasn't, kill their account. Tell anyone that complains where they can find pen and paper and resources such as books!
This is why I suggested using some kind of online AUP so when they login its there. No paper to collect and wade through, if they are using a computer then they accepted the AUP. No one can claim that they lost it or they returned it but you lost it.
How do you get parental consent to this, do you mean they access the website?This is why I suggested using some kind of online AUP so when they login its there.
I'm thinking that, since the users have been informed, they are bound by the terms whether they agree or not. Certainly, we haven't asked staff to sign anything, merely updated the Handbook and spoken to them all about it, so presumably it is the same with the kids (or should I make staff actually sign it?!).
You would also have to make sure any MoTDs/Logon Banners, clearly spell out that its unauthorised access (which they aren't allowed to do) if they don't have the appropriate forms submitted, and that access may be revoked at any time by IT services staff for any reason ect ect.
Last edited by p858snake; 17th November 2009 at 12:46 PM.
Are the updates drastic? If not I would go so far as saying that being informed about the changes is enough. If you have made major changes to the AUP then I dont see any problem about removing access if you need to ask for parental authorisation again for their child to access the internet. But really it should be an SMT decision and not yours? If SMT want to allow or disallow access, your just putting into place what they are requesting and any complaints should be directed to them?
The changes are fairly major. The previous one only really covered Internet use, whereas the new one covers all aspects of the IT systems. Also, the new one spells out that IT Support (and anyone else at the School's discretion) can see the contents of people's MyDocs folders, plus network and Internet activity reports.
You're correct that it is ultimately SLT's decision, but part of my job is to advise them in their decision-making process. SLT don't want to revoke access if it can be helped, but are willing to do so if necessary. I am trying to work out if it is actually necessary.
I would say that if you have already sent letters out stating that you needed parental permission to continue to use the system you already have your answer. If it was to say that they were aware of the changes I would do what others have suggested and just have a popup when they log on which states they are aggreing to the conditions by continuing to use your network.
New group policy item - fluorescent pink giant unchangeable My Little Pony wallpaper for boys who haven't returned AUP forms, equivalent for girls - sit back and watch the papers reappear!
I would look at using "opt out" instead of opt in. This way you don't need to disable anyone unless specifically requested. And to get round the "we didn't see any letter" issue, make sure it's published on your website, with a big sign somewhere saying that this is so. And, assuming you've got Parents' Evenings coming soon, put A3 copies of the letter on boards at the entrance.
It all comes down to symantics then. The tear-off reads as follows:
Originally Posted by pupil sectionSo, the parents are giving permission for the children to use the network, but one could argue that this isn't actually a pre-requisite of use, i.e. permission to use school equipment is assumed, just like they don't specifically give permission for the child to use the toilets, sports equipment, etc.Originally Posted by parent section
I wonder if we've inadvertently shot ourselves in the foot by the inclusion of "give permission". I will amend the form ahead of next year's intake :-)
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