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How do you do....it? Thread, Printing - How much do you spend an academic year? in Technical; Secondary school: Pupils: 720 Staff:approx 70 Printers: 42 mono and colour Costs: last year 6.5K This covers only ICT suites ...
  1. #16

    bossman's Avatar
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    Secondary school:
    Pupils: 720
    Staff:approx 70
    Printers: 42 mono and colour
    Costs: last year 6.5K
    This covers only ICT suites as the departments pay for their own toner cartridges.
    I would estimate another 2k for this.

    We do run a printer credits system here except the staff I am told by my line manager are to have unlimited, I do what I am told and when the toner runs out and we have no more budget they then have to go cap in hand to the finance officer. I have made countless suggestions to save money at least 25% but they have always rejected my proposals.

  2. #17


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    From the Desk of Vegas

    63 Printers, mostly HP colour lasers.
    Bit over 20k spent
    About 1200 on roll with 100 staff

    At the moment we don't do printer credits, the only monitoring we do is using paper cut to spot people who blatently take the mickey.

  3. #18


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    @those with quotas

    what do you set for ks3/ks4/ks5 per term?

  4. #19

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    We have 1100 Students, 130 staff.

    43 printers, We budget 8000 for Toners & spares/repairs per year.

    The photocopy-ing is a seperate budget not managed by us.

  5. #20
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    Secondary Grammar School
    1300 on roll (mostly boys)
    200 Staff (inc admin)

    Curriculum Mono Printers 5 (all Laserjets)
    Curriculum Colour Printers 8 (6 laser & 2 Inkjet)

    Admin Mono Printers 4 networked Copiers,12 Personal lasers, 10 Personal inkjets
    Admin Colour 2 Colour Lasers

    Toner & Ink last year 14,000

    Curriculum printing controls: Print Manager plus
    Admin Printing Controls:none

    Curriculum Print quotas

    Staff 10 per month
    Students 5 per month

    We hemorage money through our printers!, I worked out were were responsible for the destruction of 1 trees per week in paper last year!

  6. Thanks to MGSTech from:

    CyberNerd (8th June 2009)

  7. #21
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    Secondary (KS3/KS4)
    550 kids
    5 Colours
    15 Monos (roughly)
    couple of hardly used legacy inkjets

    3600 last year, excluding money recovered charging for colour prints beyond allowance (very little recovered)

    Admin staff completely unlimited and unmonitored.

    Curric staff restricted to 50 colour pages a month by default, but no questions asked for more. Mono only limited by page count per job to prevent accidental waste.

    Pupils restricted to 10 mono pages a day (no cost for more, just need a good reason) Cuts massively on wasted paper. Pupils pay for colour pages beyond very small yearly allocation, charges low, but restricts wasteful printing.

    Almost all of our restrictions are about reducing waste.
    Last edited by AlexB; 9th June 2009 at 10:09 AM.

  8. #22
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    Primary School, 400 Kids, 3Colour Laser printers (HP 3550's)

    Spent 4500 last academic year.

    Have just purchased a colour photocopier to replace our lasers.
    Rental = 1200 a year
    Price per Colour print (A4) = 4.5p (remains the same if entire page is made up of block colour or just part)
    Price per Black (A4) = 0.003 per copy.
    "Per copy" costs should work out about 1300 a year, based on our current usage.
    It will save up approx half what we spend now.

  9. #23
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    We use a print manager software that enables us to give students printer credits and so allowing them to print only a certain amount of documents and therefore reducing the amount of paper usage, the software is designed by a company called software shelf, and it very good, very easy to install and setting up as well. There are so many tweaks in the software that will enable you to get a better control, things like restricting internet printing, number of pages, files with certain extensions, printer credit renewals, printer history reports, top ten users etc etc. Worth checking out as although I am not sure what the financial implication has been, but we have noticed considerable difference in paper use.

  10. #24
    bulletproofbaba's Avatar
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    Sorry people, forgot to add the link

    Print Manager Plus 2008 Standard Academic Edition Product Home Page

    Worth reading. PCounter is another software option as well. - tried and tested

  11. #25

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    I asked the same question a while back.

    How big is your printing budget?

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