Surnameadmissionnumber ie bloggs6789
absolutley no chance of duplicates
staff is surname+initial ie bloggsJ
For staff we use [first initial].[surname] eg j.bloggs or m.jackson.
For students we use their admin numbers eg 10101 or 9976.
We have had a few members of staff with the same initial and surname.
In these cases we were lucky that they had middle names, so we just added the initial of their middle name to the first name initial. eg jf.kennedy.
We have had no problems yet with the students.
Staff are three letter SIMS code
Students are as many said, year of entry, surname, first initial. All prefixed with the school initials.
Our biggest problems come with asian names to be honest. There are a lot of Mistry's and Mohammed's, Mahmood's, Hussain's and Ahmed's.
If we get a duplicate we add on the last letter of the first name too.
You still get the odd problem, we had three students one year with the same surname. Their first names were different but all had the same first two and last letter!
Your parents would have to be cruel to call you Frederica Bloggs!
Staff here are firstname.surname, and pupils are firstnamesurname (no dot). Not had any problems. This isn't the same as their email address though, as this is year of entry + initial + surname IIRC.
Staff are 2 initials or 3 if duplicated.
Students are year of entry, surname, initial. Optional number used if there happens to be a duplicate btu only ever had 1 of these a year I think if at all.
So Fred Bloggs is FB if staff (of FXB if Frederica is all ready working there) or if a student y09bloggsf (y09bloggsf1 if frederica is around again, damn her.)
Staff are their SIMS codes (usually firstname initial surname initial eg aa), students are on a system of colours with numbers after eg blue1, in alphabetically ascending order. Avoids any form of duplication. Sixth formers are given new accounts, their login being the year of entry and their exam number. They never forget that in their exams now!
For staff, we go for the ForeSurn (1st four letters of forename and 1st four letters os surname), I have been told this was historically because SIMS (launcher) insisted on this, and they wanted to maintain the username format.
For students we currently use SurnameFIx (that is full surname, forname initial, middle names initials (as many as I get) and then a count for duplicates), but this can cause issues with SmithC5, etc.
I think the best way is to include a number, either a year of entry (although this will confuse the late starters), or when they leave (which will be something they will remember), or even their date of birth (which you will have to extract from SIMS).
The idea of using thier UPN only works if you get their names after they have been inputted onto SIMS, but we operate an induction day during July, so they're not yet confirmed (or something) when we want to test their accounts.
You might also want to think about what you will be doing to students (and I suppose staff) with double barrelled surnames (and forenames). A few years ago we had an amusingly named girl who had a double barrelled fornema AND surname. There has also recently been a boy who had two dutch/german names as part of his double surname, to the extent the full name didn't fit into SIMSs field, and it certainly up my user import for that year.
A good idea is to grab some names from SIMS (or whatever MIS you use) and then have a little play in excel to see what works and minimises duplicates, but isn't too difficult or them to remember. The passwords are going to be bad enough, but having an awkward username can be too much for some of the idiots that can't spell their own name.
previously: ffllllyy (where f is firstname, l lastname, and y year of entry).
now: CMIS pupil ID; it anonymises some things, like email addresses, to an extent
For staff: First Name Initial and Surname - JBloggs
For students we use year of entry, form, first name initial and surname initial - 08ABC
Works really well for us as we can quickly identify year group problems as well as individual issues.(logging in, printing etc)
Staff are initialsurname (ie jbloggs) for network and firstname.lastname@example.org for email, with email alias of joe.bloggs
Students are initials, studentnumber.year of finish
ie jb002345.2012 for network
email@example.com for email.
We like this for email because if the students (all girls) are named on the website or in a newletter report (which are all on the website) no-one can guess their email address and send them unsolicited stuff.
I believe there are Becta guidlines which mention the username of students not giving away their year, name etc...
Ah that's the one!
There are currently 1 users browsing this thread. (0 members and 1 guests)