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| | #1 |
![]() Join Date: Apr 2008 Location: Sydney
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Blog Entries: 5 Rep Power: 63 | our email system doesnt append any disclaimer or such to any emails sent from school email accounts. I was considering adding my own, just in case. Should i bother? Does anyone have a template text i could copy from? Also, I have 4 different accounts set up in outlook. Is it possible to just set up a footnote for one account? |
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| | #2 | |
![]() Join Date: Aug 2007 Location: Birmingham
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Blog Entries: 2 Rep Power: 120 | Please notify the sender immediately by email or the ICT Service Desk at itservices@yourdomain.sch.uk, if you have received this email by mistake and delete this email from your system. Maybe something along the lines of above. Grumbledook might be the best person to answer your question though, as i think he is more clued up on the situation Personally i think it might be worth putting some disclaimer on the bottom of your email's James. Template of one i know is used in some school's Quote:
Last edited by EduTech; 28-12-2008 at 05:04 AM.. | |
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| | #3 |
![]() Join Date: Mar 2008 Location: Australia
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Rep Power: 7 | I have our system (exchange 2003) set up so that we have a standard disclaimer added to all outbound emails, regardless of the user. That way we guarantee that it is attached. If anyone wants a copy of the script let me know |
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| | #4 |
![]() Join Date: Nov 2006 Location: Kendal
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Rep Power: 39 | Some interesting info and advice here Email notices and email footers | OUT-LAW.COM Particularly with regard to how much (or more interestingly how little) legal weight these things carry. |
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| | #5 |
![]() Join Date: Sep 2008 Location: UK
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| | #6 |
![]() Join Date: Feb 2007 Location: Kent
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Rep Power: 75 | rather than half a page of disclaimer, ours simply says the full name and address of the school and the fact we're a charity with our charity registration number and then a simple 'if you've received this message in error please notify postmaster@schoolname.co.uk and remove it from your system.' We think that's all that's necessary, if you have one that's too long people just see it as an annoyance. Mike. |
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| | #7 | |
![]() Join Date: Oct 2007 Location: S Wales
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Rep Power: 11 | We have the following on all outgoing mail, (it could do with shortening a bit!) as we use Exchange 2007 it's a simple matter of adding a transport rule Quote:
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| | #8 |
![]() Join Date: Mar 2008 Location: Australia
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Rep Power: 7 | All yours, instructions are in there! AddDisclaimerToExchange.zip |
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| | #10 |
![]() Join Date: Jul 2005 Location: Kettering, Northants
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Blog Entries: 6 Rep Power: 138 | If you are doing it from a legal perspective then I tend to point people towards Outlaw as they have it spot on, but if you are doing it from a preventative measure to limit damage should anything get out, then the disclaimer is the last part of the whole email policy. 1 - Educate all users that email is visible during travel and can / may be intercepted (treat it like a postcard). 2 - Educate all users that the sharing of emails without prior consent of all parties is a bad thing (tm). (You wouldn't share bank statements, medical notes or personal letters ... the fact that it is electronic makes little difference) 3 - Encourage people to think before pressing send. (Arrgghhh ... did I really send that email to the Head telling him that the school dinners are rubbish and that Jamie Oliver couldn't even save them?) 4 - The email footer can server numerous functions, from disclaimer ("oops ... if this email was not meant for you and you have it then let the IT guys know and they will sort it out ... also, please delete and forget you ever had it!") to marketing ("Deity High Academy is a leading light in the use of Gluons in education andmore infomation can be found at www.alberteintein.ru") 5 - and then start the education process again ... continue for a few years ... and then relax because a new system has been invented for people to pass info around and lose it! Pretty much sums it up from my point of view ... anyone think anything needs changing slightly? |
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| | #11 | |
![]() Join Date: Mar 2008 Location: Australia
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Rep Power: 7 | Quote:
basically you edit the 'eventsinkscript.vbs' file on lines 3&4 to add what you want to say in the disclaimer. There are two, one for html emails and one for plain text. Once you have changed it to suit your situation just place it somewhere on your email server and run the disclaim batch file. If worst comes to worst there is also a batch 'undisclaim' that reverses the action. It is a handy script and I can't take credit for the creation of it. It was amongst a collection of tools & scripts that was left on the server by another tech. | |
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| | #12 |
![]() Join Date: Aug 2007 Location: Birmingham
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Blog Entries: 2 Rep Power: 120 | I knew grumbledook would be the best person to answer this kind of questions @atech cheers for clearing that up, something i've been looking at for a while James. |
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| | #13 | |
![]() Join Date: Jan 2007 Location: Man chest hair
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Rep Power: 19 | Quote:
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| | #15 |
![]() Join Date: Mar 2008 Location: Australia
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Rep Power: 7 | Exchange 2003 is what I'm running. |
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