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How do you do....it? Thread, Document Collaboration? in Technical; Hi, I was wondering what people are using to provide document collaboration services (aside from SharePoint). We had briefly looked ...
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    Document Collaboration?

    Hi,

    I was wondering what people are using to provide document collaboration services (aside from SharePoint). We had briefly looked in to Kerio Workspace before it was renamed SamePage and went cloud only (!). Basically, we are looking for a product which will allow users to check out documents to work on, log who modified them and when, who owns them, and assign comments and users to various documents. This would be at staff only level.

    It seems that Workspace did what we wanted, and alternative products like SenseNET or Alfresco go way over the top of what we want.

    Any suggestions?

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    We use three methods, with the choice of method down to the whim of the staff. Some use the beast that is SharePoint; we have very few who do this as they find SP too complicated. Some use Moodle, which is fine within a department and the staff can control it themselves. Most use the anarchy of the J drive. Yep a shared drive where all and sundry can edit documents. Control is based on the honour system; it's my folder and others can keep out. It works surprisingly well. (I'm amazed by this.)

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    We currently have a shared drive which is a nightmare. It contains 900GB of trash. No one understands how to find files, or where to save, or what to delete when people leave.

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    Domino's Avatar
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    I've always liked the look of OpenKM: OpenKM Document Management System | Open Source DMS - OpenKM

    not actually used it in anger though...

  5. Thanks to Domino from:

    iSteve (9th May 2013)

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    sparkeh's Avatar
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    Google docs, doesn't have a check in/out function but it can do the rest.

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    cpjitservices's Avatar
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    Alfresco.....

    http://www.alfresco.com/

    Its designed to do just that, sign in and out via Samba.

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    box.com is what I use.
    Last edited by MordyT; 8th May 2013 at 08:11 PM.

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    Thanks guys. We put Alfresco on the back burner as it might be a bit much for our staff. We will have a look at OpenKM as we can run that on site.

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    Google docs would be perfect for you. You can add side notes ( governors love this ) and all the rest you listed.

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    cpjitservices's Avatar
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    Quote Originally Posted by iSteve View Post
    Thanks guys. We put Alfresco on the back burner as it might be a bit much for our staff. We will have a look at OpenKM as we can run that on site.
    Alfresco is easy, and you can run that on site too.

    Let me know if you need to know anything in future about Alfresco.

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    Quote Originally Posted by cpjitservices View Post
    Alfresco is easy, and you can run that on site too.

    Let me know if you need to know anything in future about Alfresco.
    Hello, I am too looking into a document management system; it's been recommended to the school to use Sharepoint, but given the complexity, cost and maintenance hour it would need, I am reluctant to accept it. Please can you send me a case study where Alfresco is being used in a school and also an idea of costing.
    Thanks

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    Quote Originally Posted by edutech4schools View Post
    Google docs would be perfect for you. You can add side notes ( governors love this ) and all the rest you listed.
    Hi, how would use Google docs to store different versions of the same file and also would it show who updates the files?
    Thanks

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    sparkeh's Avatar
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    Quote Originally Posted by armadillo View Post
    Hi, how would use Google docs to store different versions of the same file and also would it show who updates the files?
    Thanks
    When you are looking at the document in Google Docs you can see the revisions history, the revisions are colour coded so you can see who did what.

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    cpjitservices's Avatar
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    Errrmmmm regarding a case study...

    If you look on the website it clearly states that places like the NHS use Alfresco. There's a Uni in that list too.




    Quote Originally Posted by cpjitservices View Post
    Alfresco is easy, and you can run that on site too.

    Let me know if you need to know anything in future about Alfresco.

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    Thanks gguys for your input.

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