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How do you do....it? Thread, asset tagging in Technical; What do you guys use for asset tagging your machines? and what do you asset tag? Just the expensive stuff ...
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    mdench's Avatar
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    asset tagging

    What do you guys use for asset tagging your machines? and what do you asset tag? Just the expensive stuff i.e pcs, IWB etc or everything including mice and keyboards?

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    Having tried a number of home-brew methods over the years we finally went for it and bought a proper system to deal with this.
    We use anodised aluminium labels preprinted with the school name and barcodes with sequential numbering.
    We have a handheld barcode scanner (WASP) we can use with them and a database that links to the software on the scanner.
    It wasn't cheap, especially the labels, but we went for them becuase they are difficult to remove and hardwearing, and the bar code scanner because our equipment
    moves around a lot and after some years of trying we were determined to actually get into a position this time where we had proper inventory and asset management.

    We tag everything over £50 in value, on advice from out finance people.
    We do not asset tag things that can't move, such as switches, servers in racks etc, although we do put these on the asset database.

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    mdench's Avatar
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    Do you have a link to the asset tags you bought?

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    We got ours from selectamark - examples here: https://www.selectalabel.com/labels
    If you contact them they will send you samples of the different label types to try out first.

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    Quote Originally Posted by Linfit View Post
    We got ours from selectamark - examples here: https://www.selectalabel.com/labels
    If you contact them they will send you samples of the different label types to try out first.
    @mdench I tried to convince somebody we should do this and got told it was pointless!!

    The way I now asset tag is linked to support calls also and our monitoring software. We can pull off reports of the most troublesome kit (or customer/user normally)

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    We use Wasp for our asset management along with the labels mentioned earlier. It has worked really well for the last 4 years and enabled us to keep track of lots of our equipment.

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    The specific financial requirement for managing your assets within a school is covered by the Schools Financial Value Standard (SFVS) and it is a mandatory requirement which be came effective in April 2012 and is applicable to every school under Local Authority control with a delegated budget. One of the popular misconceptions about the requirements is that it only applies to IT equipment whereas in reality it applies to all assets that meet the threshold value for equipment which is normally set at £50 - this includes a lot more than just IT equipment and can include sports, science, catering etc., etc.

    Whilst having your register in place is OK in itself and your items labelled up with all manner of labels, the cost of peripheral equipment to scan and enter the data can be prohibitive, as it the time taken to add the data. However, on at least an annual basis, a physical audit must be carried out with a formal audit recorded for inspection as required - again this can be time consuming and often ends up being done during holiday periods at considerable cost and is often not very accurate.

    There are now some companies who offer Smart Audit technology for both the recording of assset, transfer of ownership / location / faculty, full depreciation model, warranty details, Compliance Data (PAT, GAs Safe etc.), fault reporting from smart devices direct to your ticket system or administrator and require no additional hardware. I know of at least one company who provide FREE labels, regardless of the quantity - you just need to know where to look. HAppy to provide additional details if required.



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