Charging for Printing
We're introducing papercut at the start of the new financial year and plan on charging departments for what they print. To do this we plan on increasing all departments capitation and i wondered how everyone else on here has done it? Did all departments get the same amount of increase? If not how did you determine who got what?
We have had Papercut in for a couple of years now, it is brilliant. With regards to charging departments, each shared account (dept) is unrestricted and set an initial credit (this is due to staff not liking seeing negative amounts when printing, don't ask~). The end of month summary of charges, which details how much printing and how much it cost per department, is forwarded to the finance officer who then in turn charges the dept out of their budget and puts it into the printing budget.
Each dept (shared account) is restricted to staff only. I don't differentiate between departments with regards to how much each gets, just track their usage and charge accordingly.
We used to charge out for printing, but don't any longer. We budget for a certain usage (1.6 million copies I think), and then allocate this to departments based on their student numbers. They only incur cost if they use this allocation up before the new financial year.
That's the idea anyway. Previously before Papercut departments had to put in for capitation early doors with their main budgets, but as we had no way of tracking their printing, it led to some disastrous situations come the end of the year when readings were taken.
We don't charge departments, but instead budget all printing costs separately. Lots of staff teach in more than one department, and nearly everyone is a tutor, so there's no way of determining the department for each print job, other than pop-up boxes as people print, and we decided that would annoy too many people. That said, printing is monitored and anyone found to be printing well in excess of anyone else will be asked to justify their printing (note, justify it, not told to reduce it).
we use shared accounts for staff to print to and we get the membership from our AD groups ie Business Studies Teachers. that way if a teacher teaches more than one subject they have a choice of where to charge to. report is automatically emailed to finance officer each month.
we currently don't charge students but we are looking at it, instead they get a set amount of credit and if they need more they just come and ask us.
I've seen it setup where each dept have say £50 for the term. Once they have ran out. Their fault.
The problem with that is that some departments have higher print throughputs than others, either just because of the nature of their subject (MFL seem to produce a lot here) or because they are more popular GCSE and A-Level options.
Originally Posted by slugshead
We don't charge departments yet. Individuals with excessive use are challenged.
Students are charged but get an initial £10 per academic year.