The cost of printing
I was not sure where to put this particular post but here seems to be the most appropriate place.
We have 63 managed printers (ranging from HP 2055, HP4250, HPM401 etc). The school has 1450 students and around 210 fte staff. We use papercut with hard quotas on students and soft departmental quotas. It is the cheaper version of Papercut (ie doesn't do the photocopiers). Our annual toner costs are around £6800 pa (25% of expenditure on colour). I would be interested to know what other people's toner expenditure (excluding photocopiers) is and how you manage it.
That seems about on a par with us, 1000 users in total, 50 laserjet printers 80/20 split mono/colour and our annual costs are £3.5k - £4.5k dependant on the curriculum subjects content.
We also use PaperCut on our Photocopiers and 3 x MFD's which are on a managed system from United Carlton on contract.
This is down from initial costs for less hardware when I first started of approx £14k per annum which through good printing strategies has seen an increase in actual hardware and printing but managed better has cost less.
The reason I ask is that several schools in the local area report consumable costs ranging from £20-30,000 pa!
We are currently battling the printing costs. We are a primary with 600 pupils, 100 staff, about 15 printers, 2 photocopiers. Last financial year was a staggering 15k.
Using PaperCut we managed to reduce to about 6k this year but are pushing to drive it down again next year.
Last time I checked here (nearly identical numbers as @sparkeh), we spend around £3k on toners for printers. We then spend £3500 on mono copying, and £5000 on colour copying. Then on top of that, we have lease costs at about £900 a quarter for a Ricoh MP9002 and a Ricoh MPC5502A.
So, total print costs £11.5k. Total pages printed is about 2 million per year. 25% colour.
Last year, including copiers we spent nearly £50k, which is crazy. Our toner bill on average was £1100 a month, with a maximum of £2500.
We have performed a printer rationalisation which has basically seen us remove desktop printers almost entirely, and to seriously restrict the number of printers with less than a 10k sheet/cartridge yield.
We were lucky enough to aquire from the NHS 4 HP 4700dn colour printers and 3 HP 4014 printers, all of which have yields around the 15-20k sheet yield. We have also redirected 2 high usage areas to copiers. With these changes we have been able to drop our monthly toner bill to around £300.
I have significantly more work to do, but at the moment I am allowing staff to run down printers with toner in stock.
To give examples for the first quarter of last year, vs this year:
Jan13 - £1500 Jan 14 - £120
Feb13 - £1100 Feb 14 - £385
March - £1700 Mar 14 - £580
We looked at Papercut and at the moment we have decided that implementing this would end up costing more than the savings!
We have 82 staff here (in an office building). In 1 calendar year, they print close to 2 million sheets. We have a managed print service and it costs us £11k a year (ish) for printing costs.
11k? Including paper and ink and service, lease/capital?
Originally Posted by nephilim
How many floors?
How many devices?
What % duplex?
4 floors total
4 photocopiers (A3 - A4)
All Duplex unless otherwise specified. All mono prints unless otherwise specified. We also bought the printers and copiers outright so we own them, but we negotiated in the managed service for ink (wax in our case), they repair the machines if we need them too.
Oh our figures exclude paper. I'm not involved with that so can't give a figure.
What I have noticed in primaries is Ofsted going round telling schools they need printed evidence in pupils' books followed by the printing costs going through the roof.
Yeah, I don't include paper in my costs either - that is handled separately and I'm not involved (other than to tell the person ordering it to stick to one brand/type).
IF I were to add in paper, you could add another £10k easily to the total.