+ Post New Thread
Results 1 to 12 of 12
Green Computing Thread, The cost of printing in Technical; ...
  1. #1

    Join Date
    Sep 2008
    Posts
    188
    Thank Post
    6
    Thanked 71 Times in 29 Posts
    Blog Entries
    3
    Rep Power
    26

    The cost of printing

    I was not sure where to put this particular post but here seems to be the most appropriate place.

    We have 63 managed printers (ranging from HP 2055, HP4250, HPM401 etc). The school has 1450 students and around 210 fte staff. We use papercut with hard quotas on students and soft departmental quotas. It is the cheaper version of Papercut (ie doesn't do the photocopiers). Our annual toner costs are around £6800 pa (25% of expenditure on colour). I would be interested to know what other people's toner expenditure (excluding photocopiers) is and how you manage it.

  2. #2

    bossman's Avatar
    Join Date
    Nov 2005
    Location
    England
    Posts
    3,942
    Thank Post
    1,199
    Thanked 1,069 Times in 760 Posts
    Rep Power
    330
    @Dave_O:

    That seems about on a par with us, 1000 users in total, 50 laserjet printers 80/20 split mono/colour and our annual costs are £3.5k - £4.5k dependant on the curriculum subjects content.

    We also use PaperCut on our Photocopiers and 3 x MFD's which are on a managed system from United Carlton on contract.

    This is down from initial costs for less hardware when I first started of approx £14k per annum which through good printing strategies has seen an increase in actual hardware and printing but managed better has cost less.

  3. #3

    Join Date
    Sep 2008
    Posts
    188
    Thank Post
    6
    Thanked 71 Times in 29 Posts
    Blog Entries
    3
    Rep Power
    26
    The reason I ask is that several schools in the local area report consumable costs ranging from £20-30,000 pa!

  4. #4

    sparkeh's Avatar
    Join Date
    May 2007
    Posts
    6,804
    Thank Post
    1,298
    Thanked 1,659 Times in 1,112 Posts
    Blog Entries
    22
    Rep Power
    507
    We are currently battling the printing costs. We are a primary with 600 pupils, 100 staff, about 15 printers, 2 photocopiers. Last financial year was a staggering 15k.
    Using PaperCut we managed to reduce to about 6k this year but are pushing to drive it down again next year.

  5. #5

    localzuk's Avatar
    Join Date
    Dec 2006
    Location
    Minehead
    Posts
    17,879
    Thank Post
    518
    Thanked 2,486 Times in 1,928 Posts
    Blog Entries
    24
    Rep Power
    838
    Last time I checked here (nearly identical numbers as @sparkeh), we spend around £3k on toners for printers. We then spend £3500 on mono copying, and £5000 on colour copying. Then on top of that, we have lease costs at about £900 a quarter for a Ricoh MP9002 and a Ricoh MPC5502A.

    So, total print costs £11.5k. Total pages printed is about 2 million per year. 25% colour.
    Last edited by localzuk; 11th March 2014 at 10:54 AM.

  6. #6

    Oaktech's Avatar
    Join Date
    Jul 2011
    Location
    Bournemouth
    Posts
    2,840
    Thank Post
    784
    Thanked 552 Times in 432 Posts
    Rep Power
    261
    Last year, including copiers we spent nearly £50k, which is crazy. Our toner bill on average was £1100 a month, with a maximum of £2500.

    We have performed a printer rationalisation which has basically seen us remove desktop printers almost entirely, and to seriously restrict the number of printers with less than a 10k sheet/cartridge yield.

    We were lucky enough to aquire from the NHS 4 HP 4700dn colour printers and 3 HP 4014 printers, all of which have yields around the 15-20k sheet yield. We have also redirected 2 high usage areas to copiers. With these changes we have been able to drop our monthly toner bill to around £300.

    I have significantly more work to do, but at the moment I am allowing staff to run down printers with toner in stock.

    To give examples for the first quarter of last year, vs this year:

    Jan13 - £1500 Jan 14 - £120
    Feb13 - £1100 Feb 14 - £385
    March - £1700 Mar 14 - £580

    We looked at Papercut and at the moment we have decided that implementing this would end up costing more than the savings!

  7. #7

    nephilim's Avatar
    Join Date
    Nov 2008
    Location
    Dunstable
    Posts
    12,080
    Thank Post
    1,637
    Thanked 1,957 Times in 1,431 Posts
    Blog Entries
    2
    Rep Power
    440
    We have 82 staff here (in an office building). In 1 calendar year, they print close to 2 million sheets. We have a managed print service and it costs us £11k a year (ish) for printing costs.

  8. #8

    Join Date
    Jul 2006
    Location
    London
    Posts
    1,265
    Thank Post
    111
    Thanked 242 Times in 193 Posts
    Blog Entries
    1
    Rep Power
    74
    Quote Originally Posted by nephilim View Post
    We have 82 staff here (in an office building). In 1 calendar year, they print close to 2 million sheets. We have a managed print service and it costs us £11k a year (ish) for printing costs.
    11k? Including paper and ink and service, lease/capital?

    How many floors?
    How many devices?
    Colour:mono devices?
    A4:A3 Devices?

    Colour:mono prints?
    A4:a3 prints?

    What % duplex?

  9. #9

    nephilim's Avatar
    Join Date
    Nov 2008
    Location
    Dunstable
    Posts
    12,080
    Thank Post
    1,637
    Thanked 1,957 Times in 1,431 Posts
    Blog Entries
    2
    Rep Power
    440
    4 floors total
    4 photocopiers (A3 - A4)
    7 printers

    All Duplex unless otherwise specified. All mono prints unless otherwise specified. We also bought the printers and copiers outright so we own them, but we negotiated in the managed service for ink (wax in our case), they repair the machines if we need them too.

  10. #10

    sparkeh's Avatar
    Join Date
    May 2007
    Posts
    6,804
    Thank Post
    1,298
    Thanked 1,659 Times in 1,112 Posts
    Blog Entries
    22
    Rep Power
    507
    Oh our figures exclude paper. I'm not involved with that so can't give a figure.

    What I have noticed in primaries is Ofsted going round telling schools they need printed evidence in pupils' books followed by the printing costs going through the roof.

  11. #11

    localzuk's Avatar
    Join Date
    Dec 2006
    Location
    Minehead
    Posts
    17,879
    Thank Post
    518
    Thanked 2,486 Times in 1,928 Posts
    Blog Entries
    24
    Rep Power
    838
    Yeah, I don't include paper in my costs either - that is handled separately and I'm not involved (other than to tell the person ordering it to stick to one brand/type).

  12. #12

    nephilim's Avatar
    Join Date
    Nov 2008
    Location
    Dunstable
    Posts
    12,080
    Thank Post
    1,637
    Thanked 1,957 Times in 1,431 Posts
    Blog Entries
    2
    Rep Power
    440
    IF I were to add in paper, you could add another £10k easily to the total.

SHARE:
+ Post New Thread

Similar Threads

  1. RM schools: How to justify the cost of Smoothwall over RMSmartCache
    By dayzd in forum Internet Related/Filtering/Firewall
    Replies: 13
    Last Post: 5th July 2010, 09:12 AM
  2. Replies: 23
    Last Post: 28th May 2010, 09:36 AM
  3. Pushy parents send the cost of the Nativity Play soaring
    By elsiegee40 in forum General Chat
    Replies: 1
    Last Post: 3rd December 2009, 08:22 PM
  4. The costs of a RM network?
    By tosca925 in forum Windows
    Replies: 46
    Last Post: 21st January 2009, 04:11 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •