Law about keeping data
Can someone help me?
We are just wondering if there is any information about keeping data for x amount of years before we can delete it. I know we used to keep a backup of work as we needed to keep it for a few years.
And input would be great
we have to keep our data/files until the child/pupil/student reaches 25-unless they move on to another educational establishment, this is KCC tho- don't know if it's countrywide
If you search google/edugeek for Data Retention Schools you'll find quite a lot of information.
Our school policy is based on this http://www.thegrid.org.uk/info/datap...ide_feb_06.pdf
We do 7 years which is what it used to be officially I believe.
Freedom of Information
I think the law you are looking for is the Freedom of Information Act
Your organisation should have a schedule of publication that list all publically available docuemnts, it will also state the retention periods for specific types of data. Students stuff will be until they reach a certain age but if the students are statemented or registered disabled then it may be longer, potentially until the student dies. Other things can be much longer, I seem to remember that we have some that are 100 years!
I've always presumed the only data we have to keep for archival purposes is data stored about the students, like the data in SIMS and any associated documents and their school record etc. and not the students actual home area directories and e-mails etc. However some schools read this requirement as if we should be retaining backups of students actual work for x number of years. Which is right??