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General Chat Thread, Google Apps Calendar 'public' in General; We have a calendar which we make public but have just been informed that it only shows 'Busy' for all ...
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    localzuk's Avatar
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    Google Apps Calendar 'public'

    We have a calendar which we make public but have just been informed that it only shows 'Busy' for all the events in it for anyone not in our domain.

    In the settings for the calendar, there is a dropdown where supposedly we can choose how visible to make it but the only option visible is 'See only Free/Busy'.

    I've checked in the domain settings for calendar and we have 'Share all information, but outsiders cannot change calendars' selected.

    So, why can't we make it visible properly? Any other Google Apps users have any ideas?

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    cromertech's Avatar
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    Here are my settings. You can see that there is a box to tick to make public and the sharing setting for the domain. I notice it says primary calendars only but I don't know what this really means. Our school calendar is shared from the administrator account with office access to add/edit events
    Google Apps Calendar 'public'-cal-settings.jpgGoogle Apps Calendar 'public'-domainsettings.jpg
    Last edited by cromertech; 14th June 2012 at 10:48 AM.

  3. #3

    localzuk's Avatar
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    Quote Originally Posted by cromertech View Post
    Here are my settings. You can see that there is a box to tick to make public and the sharing setting for the domain. I notice it says primary calendars only but I don't know what this really means. Our school calendar is shared from the administrator account with office access to add/edit events
    Click image for larger version. 

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ID:	14279Click image for larger version. 

Name:	domainsettings.jpg 
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ID:	14280
    Exactly the same settings we have set, for the second bit, but the first bit doesn't have that as an option in the dropdown.

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    cromertech's Avatar
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    Can you use the private address as a work-around? I think you can just replace it in the embed code.

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    tomgrindle's Avatar
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    Hi @localzuk ,

    If you have a look in the invidual calendar settings there should be a setting called 'Anyone can'. Ours is set to 'See all event details'. All our other settings are exactly the same as what @cromertech said.

    Cheers

    Tom

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    localzuk's Avatar
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    Quote Originally Posted by cromertech View Post
    Can you use the private address as a work-around? I think you can just replace it in the embed code.
    What do you mean? I don't actually deal with our website, its managed by a private company, so I'd need to tell them specifically what to change.

    Quote Originally Posted by tomgrindle View Post
    If you have a look in the invidual calendar settings there should be a setting called 'Anyone can'. Ours is set to 'See all event details'. All our other settings are exactly the same as what @cromertech said.
    Where is this?

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    tomgrindle's Avatar
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    @ Localzuk

    If you go into Google Calendar. If you haven't already added this calendar into you calendars you might need to .. and you would also need to have permission to modify it, as I presume you would? Then you should be able to click on the little arrow next to the calendar like this :

    Google Apps Calendar 'public'-capture.png

    Also, when the events are actually being added to the calendar you might need to make sue that they are public.

    This might offer some more advice : What are Private or Public Events? - Google Calendar Help

    Cheers

  8. Thanks to tomgrindle from:

    cromertech (14th June 2012)

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    cromertech's Avatar
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    Quote Originally Posted by tomgrindle View Post
    @ Localzuk

    If you go into Google Calendar. If you haven't already added this calendar into you calendars you might need to .. and you would also need to have permission to modify it, as I presume you would? Then you should be able to click on the little arrow next to the calendar like this :

    Click image for larger version. 

Name:	Capture.PNG 
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ID:	14281

    Also, when the events are actually being added to the calendar you might need to make sue that they are public.

    This might offer some more advice : What are Private or Public Events? - Google Calendar Help

    Cheers
    Kind of what I was going to suggest

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    localzuk's Avatar
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    As I said in my original message, and in the reply to cromertech, that is the problem - there is no option for me to choose to allow everyone to view... Just 'Busy/Free'.

    This is the calendar settings page:

    Google Apps Calendar 'public'-untitled.png

    And the domain settings:
    Google Apps Calendar 'public'-1.png
    Last edited by localzuk; 14th June 2012 at 11:47 AM.

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    manage this domain > Calendar > Org Settings >


    Select the highest level of sharing that you want to allow for your users.
    Only free/busy information (hide event details)
    Share all information, but outsiders cannot change calendars
    Share all information, and outsiders can change calendars
    Share all information, and allow managing of calendars

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    localzuk's Avatar
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    Quote Originally Posted by CyberNerd View Post
    manage this domain > Calendar > Org Settings >


    Select the highest level of sharing that you want to allow for your users.
    Only free/busy information (hide event details)
    Share all information, but outsiders cannot change calendars
    Share all information, and outsiders can change calendars
    Share all information, and allow managing of calendars
    Please see the screen shot in the post above.

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    Quote Originally Posted by localzuk View Post
    Please see the screen shot in the post above.
    looks like that is in calendar settings, but you have overidden those settings with an organisational directive hence: manage this domain > Calendar > Org Settings >

  14. Thanks to CyberNerd from:

    cromertech (14th June 2012)

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    localzuk's Avatar
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    Quote Originally Posted by CyberNerd View Post
    looks like that is in calendar settings, but you have overidden those settings with an organisational directive hence: manage this domain > Calendar > Org Settings >
    That path doesn't exist. The settings for calendars are under the Dashboard -> Settings -> Calendar -> Org Settings, and the above is a screenshot of it... (the second of the 2 photos).

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    cromertech's Avatar
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    Quote Originally Posted by CyberNerd View Post
    looks like that is in calendar settings, but you have overidden those settings with an organisational directive hence: manage this domain > Calendar > Org Settings >
    This is worth looking at if you are not using the administrator account to share the calendar. You can change the settings for each org unit. I have done this to stop students sharing outside the school

  17. #15

    localzuk's Avatar
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    Quote Originally Posted by cromertech View Post
    This is worth looking at if you are not using the administrator account to share the calendar. You can change the settings for each org unit. I have done this to stop students sharing outside the school
    I'm getting really confused here. 'Manage this domain -> Calendar -> Org Settings' doesn't exist. There is no 'Manage this domain' anywhere in google apps any more, it disappeared when they moved to the new look and feel. The admin control panel has the settings that you're talking about in the 'Settings' tab, and as I said, I posted a screenshot of our settings:

    Google Apps Calendar 'public'-1.png

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