+ Post New Thread
Results 1 to 15 of 15
General Chat Thread, Sharing one email address in General; I've a mate running his own little business with one email address using outlook to receive /send. He want's a ...
  1. #1

    SimpleSi's Avatar
    Join Date
    Jun 2005
    Location
    Lancashire
    Posts
    5,720
    Thank Post
    1,451
    Thanked 580 Times in 434 Posts
    Rep Power
    165

    Sharing one email address

    I've a mate running his own little business with one email address using outlook to receive /send.

    He want's a colleaque (lives miles away) to help deal with the business emails - is there a way of them both seeing incoming email and also seeing a reply from the other one without shifting to web based mail?

    regards

    Simon

  2. #2
    jamesfed's Avatar
    Join Date
    Sep 2009
    Location
    Reading
    Posts
    2,142
    Thank Post
    126
    Thanked 326 Times in 275 Posts
    Rep Power
    81
    What does he have setup as a mail server?

  3. #3

    Join Date
    Dec 2008
    Location
    Essex
    Posts
    2,137
    Thank Post
    1
    Thanked 326 Times in 316 Posts
    Rep Power
    76
    Hi

    They can use POP3 and leave a copy on the server so each can download a copy. It's the replies which are going to be a little tricky.

    Or, if they use MAPI (exchange/outlook) then they can both open the same mailbox and see incoming and sent items

    Why not use use a web based email in addition to what they are using now? Be much easier and less hassle?

    Sukh

  4. #4

    m25man's Avatar
    Join Date
    Oct 2005
    Location
    Romford, Essex
    Posts
    1,608
    Thank Post
    49
    Thanked 444 Times in 330 Posts
    Rep Power
    136
    Sounds messy but if you tell Outlook to leave a copy of the messages on the POP3 server or use imap on both clients they should be able to maintain a reasonable level of consistency between them.
    Downside is that neither will know what the other had actually done with regards responding to a message... very unprofessional.

    Best solution, a hosted exchange account for each user, work from anywhere then using Outlook properly. Trouble is Microsoft have a minimum qty of 5 mailboxes which on my last return was about 19.60 per month +vat

  5. #5

    john's Avatar
    Join Date
    Sep 2005
    Location
    London
    Posts
    10,439
    Thank Post
    1,468
    Thanked 1,035 Times in 908 Posts
    Rep Power
    299
    You could get a mailserver from someone like Carl at CS New Media, he has Smartermail which is a very good substitute for Exchange if your wanting exchange style feature

  6. #6

    elsiegee40's Avatar
    Join Date
    Jan 2007
    Location
    Kent
    Posts
    10,046
    Thank Post
    1,680
    Thanked 2,021 Times in 1,495 Posts
    Rep Power
    673
    I'd play with gmail or similar to see what you can achieve. My mind is working along the lines of 3 accounts. Two personal and the public one that automatically forwards to the personal accounts. Gmail records the messages sent via outlook too. But you might have to come up with a method of automatically copying in the other personal account on a reply sent via the public account.

    I'm doing some fairly complex combinations using gmail to manage both home and school email accounts via outlook at school and home... enabling me to send from outlook from either account in either place and have gmail as the central record of everything. You need to get creative!

  7. #7

    Join Date
    Jul 2009
    Location
    Notts
    Posts
    47
    Thank Post
    1
    Thanked 2 Times in 2 Posts
    Rep Power
    0
    The hard part is getting the other guys sent emails into the sent items box - only way I can think of is to Bcc each other on all emails and add a rule moving the emails into the sent items box.

  8. #8
    eddyc's Avatar
    Join Date
    Aug 2008
    Location
    Bristol
    Posts
    429
    Thank Post
    95
    Thanked 47 Times in 43 Posts
    Rep Power
    21
    I believe that gmail let you do this for free - a friend on mine owns a domain - example.com - yet if you got to mail.example.com you will find that you are redirected to a gmail account. We all share team@example.com - we log in to gmail in effect and can see everything which has been opened\replied to\to be replied to - it seems to do the trick for us!

  9. #9

    elsiegee40's Avatar
    Join Date
    Jan 2007
    Location
    Kent
    Posts
    10,046
    Thank Post
    1,680
    Thanked 2,021 Times in 1,495 Posts
    Rep Power
    673
    OP is trying to avoid a web-based solution but TBH anything non web based won't be pretty.

    Using gmail would at least mean access to both sent and received emails from any hardware in any location for both users.

  10. #10
    mjs_mjs's Avatar
    Join Date
    Jan 2009
    Location
    bexleyheath, london
    Posts
    1,004
    Thank Post
    37
    Thanked 108 Times in 93 Posts
    Rep Power
    36
    I have an IMAP server - i can send and receive from multiple locations all at once and can see everything form each location. I do this with AOL and googlemail.

    I'm a little confused to the question as the solution seems to be quite simple? - just set both mail clients to look at the same IMAP server? (most have concurrent POP and IMAP functionality)

  11. #11

    SimpleSi's Avatar
    Join Date
    Jun 2005
    Location
    Lancashire
    Posts
    5,720
    Thank Post
    1,451
    Thanked 580 Times in 434 Posts
    Rep Power
    165
    He's with one.com BTW.

    Now they seem to have IMAP - does this mean outlook would autosync their sent items folder?

    I'm pretty much just an email "user" _ i use hotmail/gmail/gmx via web interfaces and set up schools computers to simply download from pop3 accounts to outlook/oe - I've no idea what IMAP is so be gentle people

    Si

  12. #12
    camel's Avatar
    Join Date
    Nov 2009
    Location
    east midlands
    Posts
    109
    Thank Post
    30
    Thanked 38 Times in 19 Posts
    Rep Power
    15
    [QUOTE=mjs_mjs;666584]I have an IMAP server - i can send and receive from multiple locations all at once and can see everything form each location. I do this with AOL and googlemail.
    [QUOTE]

    Same here, I connect with Imap to my school and gmail accounts tied to my laptop, phone and when required a browser. All sync'd, no prob.

  13. Thanks to camel from:

    SimpleSi (28th April 2011)

  14. #13
    Marci's Avatar
    Join Date
    Jun 2008
    Location
    Wakefield, West Yorkshire
    Posts
    842
    Thank Post
    76
    Thanked 225 Times in 185 Posts
    Rep Power
    80
    iMap = messages stay on server in a folder structure. Client devices / software synchronise against that folder structure. Downside - can eat at storage space. iMap seems to be becoming the "norm" for email these days.

    POP3 = messages are downloaded from the server into a local folder structure on the client, then typically removed from the server.

    Internet Message Access Protocol - Wikipedia, the free encyclopedia - have a read of the "advantages over POP" section.

  15. Thanks to Marci from:

    SimpleSi (28th April 2011)

  16. #14
    mjs_mjs's Avatar
    Join Date
    Jan 2009
    Location
    bexleyheath, london
    Posts
    1,004
    Thank Post
    37
    Thanked 108 Times in 93 Posts
    Rep Power
    36
    IMAP and POP are very similar to set up - basically when setting up your client you choose IMAP and use the IMAP servers from the provider as opposed to POP

  17. #15

    Join Date
    Jun 2010
    Posts
    198
    Thank Post
    9
    Thanked 25 Times in 24 Posts
    Rep Power
    20
    As I see it your only solution given that you want to use a client based option such as outlook is that each time you reply to an email you would add the email account your using to send as a recipient under the BCC field this would then send a copy back to you and the other user of the same email account .
    Remember to tick the option under outlook to leave a copy on the server for x number of days so that your collegue can pull a copy of the sent item.

    Could be confusing but it's the only way I can see if you don't want to login to a web based solution

    Kili

SHARE:
+ Post New Thread

Similar Threads

  1. Facebook U-Turn on phone & address data sharing
    By elsiegee40 in forum e-Safety
    Replies: 4
    Last Post: 18th January 2011, 06:00 PM
  2. Sharing Calendars with IMAP Email in Exchange
    By ljlbray in forum Office Software
    Replies: 2
    Last Post: 11th January 2011, 02:05 PM
  3. Email & Calendar Sharing
    By kevbaz in forum Mac
    Replies: 7
    Last Post: 27th May 2010, 12:50 PM
  4. Rm Easymail and sharing address books...
    By cheredenine in forum Internet Related/Filtering/Firewall
    Replies: 0
    Last Post: 14th January 2010, 09:26 AM
  5. Hide Email Address from the 'To' in a sent email
    By thesk8rjesus in forum Network and Classroom Management
    Replies: 11
    Last Post: 16th September 2008, 12:32 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •