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General Chat Thread, Technicians office security!! in General; Mines wide open all day but locked at night, IT Technical and site manager have keys for it, but code ...
  1. #16

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    Re: Technicians office security!!

    Mines wide open all day but locked at night, IT Technical and site manager have keys for it, but code locks are on the way

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    Re: Technicians office security!!

    We let no one in our office/server room apart from Heado of ICT adn the techs.

    A key i slocked in the safe for emergencies which the Head/Business Manager have access only to.

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    Re: Technicians office security!!

    Our IT office is for techs only plus other IT Staff, head of ICT has his own office with the 2 other IT Teachers. We have our door closed all the time unless in holidays, then we have it open. Oh the caretakers and one cleaning staff has access too.
    We have made like a little area where non-IT staff or kids stand, infact its in the door way, a little area of about 1 x 2 meter and there is a "barrier", *ahem* more like a piece of facia for trunking with a few lables on it that says IT STAFF ONLY. This is on a spring mechanism cos we are all lazy in the office so we only have to walk through it and it springs back into place. Oh, its attached to the desk with a screw.
    The server room, only certain IT Teachers have access but again, ALl techs have access, as its a store room too.

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    Re: Technicians office security!!

    The Server room ... techies only ... the Site Supervisor has a key and occasionally telecoms enginers go in there since we have just moved the switch into there ... but most of their stuff is done remotely.

    The Network office ... everyone (except me) works in there and so staff and students are in and out all day. It is locked when noone is in there and the site supervisor has a key.

    THe Workroom / store ... we share this with the cleaners but again .. us and the site supervisor and a few cleaners ...

    The Strong Room ... us and the site supervisors ...

    Can anyone see a theme here?

  5. #20

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    Re: Technicians office security!!

    All the cleaners are banned from our office/server room after they kept pulling the plugs out to plug their vaccum in.

    The only people to have a key to our office/server room is my Network Manager, myself, the caretaker and there is a spare in the secretaries drawer for emergencies (usually involving me locking myself out). There is rarely anyone in there apart from my network manager and myself.

  6. #21

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    Re: Technicians office security!!

    I get on fine with my cleaners, they come in and never unplug anything, they normally ask where can i plug the vac in, or if they dont ask they find an unused extension from the office and use it to run power from the corridor or another office, so they are intuitive, and I don't mind that at all

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    Re: Technicians office security!!

    Quote Originally Posted by tscnmuk
    Only the ICT Technical staff have a key to the office here. Not even the site manager has a key, unsure if this is "allowed" or not but it is just the way it works here. A lot of very expensive equipment and confidential data is kept in the office at all times.
    We are the same.. only ICT staff have the keys.. no one else...

  8. #23

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    Re: Technicians office security!!

    Quote Originally Posted by john
    I get on fine with my cleaners, they come in and never unplug anything, they normally ask where can i plug the vac in, or if they dont ask they find an unused extension from the office and use it to run power from the corridor or another office, so they are intuitive, and I don't mind that at all
    I've never seen them do it personlly, they were banned before I even started at the school. Part of the reason is also because the vaccums obviously also contain a motor which can flick the switches quite easily knocking off power to the server room. It would be very difficult getting them to plug the vaccum into a place further away from the server room.

  9. #24

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    Re: Technicians office security!!

    Haha! A lock!! Wow. Some of you are privileged! My office door doesn't even have a handle. It has a hole for one...

    I have asked for one, and it is scheduled for installation in about 3 months. Until then I have to make do with my office being open to all and sundry all day long!

    I think I will mention it again to my boss, as I have a pile of stuff in there that is sensitive (kids data etc...), and stuff which is expensive and easily nickable.

    The server's are away in another room though, which only staff can get to but we can't close the door at the moment as the room has no A/C so it gets a little toasty.

    One day I'll have keys to all the ICT rooms, my office and server room.

    On topic though, our site manager has keys to everywhere and the cleaners also have keys to the different areas (so for example the ICT suite which my office is to the side of). I trust him 100% as do I trust the cleaners who do our ICT suites. I think it comes down to trust. If you don't trust them, you should make it known - providing any evidence - to your line manager.

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    Re: Technicians office security!!

    The only people that have access to our server room/office are the people that work in there and me.

    The caretaker doesn't want to know the combination, but we arrange a time for it to be cleaned if required.

    The combination is in a sealed envelope locked in the Business Managers Fire Proof safe in the case of an emergency.

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    Re: Technicians office security!!

    Our office is kept locked when we're not in it and sometime when we are and need to get stuff done. IT Techs, Bursar and Site Manager are the only ones with keys and they're all trustworthy.

    Server room is IT Techs only. Bursar has a key, but unless it's on fire, no-one is allowed in unescorted.

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    Re: Technicians office security!!

    Many thanks for the staggering response to my first ever post for help from what is obviously an active, entertaining and well knowledgeable community that I am now even more proud to be a part of.

    I thought I would post an update in response to your assistance which has been very helpful indeed!

    We have approached our union links here in the school with our intent to use the code in a sealed envelope for emergency purposes only (thanks for the idea). For convenience, and due to the fact that we do trust the site supervisors (just that they were not diligent enough with the first code we set to keep it safe from "over the shoulder" onlookers) we will keep this in our pidgeon hole. Only the Site Super and the two of us will know it is there. If it is ever opened for any reason or goes missing, we will re-set it and notify the appropriate people that there has been a possible security breach.

    I should also mention (this is for the poor tech with no handle or lock) that we did not ask anyone if we could fit the code lock on the door. There was a strong indication that the answer "No" would have been immediately forthcoming. As I am very handy and have re-built three houses in the past (including door knobs and locks), I brought my own tools in and fit the lock myself the day before the recent weeks holiday. From that moment on, we felt safe to leave the room. This is when the preverbial whatsit hit the spinning bladed thing! Anyway, we think we are now on the road to an acceptable solution thanks in part to you all....

    I will keep reading this post and respond in as timely a fasion as possible to any questions or requests. Will let you know how we get on!!

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    Re: Technicians office security!!

    Our room is code locked - however, as the alarm console for the building is in the room also, all staff who are liable to come in during the holidays, or may otherwise need the alarm code need to know our door code also. As a result, a majority of teaching staff know this

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    Re: Technicians office security!!

    Quote Originally Posted by johnj1710
    ...I brought my own tools in and fit the lock myself the day before the recent weeks holiday...

    ...This is when the preverbial whatsit hit the spinning bladed thing!
    Hmmm, surely the fact that you told nobody and took the job on yourself was invariably going to lead to this situation?

    If somebody started installing their own little wireless network in another department because they dabbled with networking, without first consulting you, I'm sure the proverbial whatsit would hit the fan for them too. It certainly would around here. SSO do lock installs I do server installs.

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    Re: Technicians office security!!

    Perhaps a slight misunderstanding here: The code lock on the door was fine with senior management. Time was the issue as we needed it done straight away. The whatsit hitting the fan was over releasing the code and was a matter we wanted to come to a head anyway. The solution to the problem was found in part in some of the ideas here in this forum. I also have no problem with someone firing up a stand alone wireless network in a classroom (or in the carpark or a house across the street that I can log into from my office if it's unprotected). Not my problem! As long as I don't have to support it and it is not ported to any of our school networks. I would not attempt unauthorised entry into anyone elses area and I do not expect them to gain unauthorised entry into mine.

    SSO's install locks - yes (but then they know the code) - when they have time.

    I install locks better than our SSO's - straight away as I make time.

    I install servers - yes. Locked up servers that no one can access but us.

    They hired me here because I am extremely versatile, this I am proud of. No job for us takes long. It happens, and it happens quickly......

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