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General Chat Thread, Keeping ex-students work in General; This is from Teachernet: Retention guidance for schools It mentions many documents to do with pupil records... but no retention ...
  1. #16

    elsiegee40's Avatar
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    This is from Teachernet: Retention guidance for schools

    It mentions many documents to do with pupil records... but no retention is mentioned for pupil's work either on paper or in books. So I can only assume that for this, retention is down to individual school's or LA policy.

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    AngryTechnician (1st December 2009), Gibson335 (1st December 2009)

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    Sylv3r's Avatar
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    Quote Originally Posted by Potato-Peeler View Post
    Copy to DVD's then delete off server
    DVD or NAS but agree with the above.

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    smadison's Avatar
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    Must be the LA

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    This may be of use

    ... Ethnic origin [although this is “sensitive” data under the Data Protection Act ... Transferring the pupil record to the secondary school ... retained on the school premises until their statutory retention period is reached. ... be made against an organisation by minor for up to 7 years from their 18th birthday. ...

    Link

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    cookie_monster's Avatar
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    Quote Originally Posted by elsiegee40 View Post
    This is from Teachernet: Retention guidance for schools

    It mentions many documents to do with pupil records... but no retention is mentioned for pupil's work either on paper or in books. So I can only assume that for this, retention is down to individual school's or LA policy.

    I was about to post that document. It says at one point (page 18) 'Pupil Work' Current year + 1 Year.

    We run an end of year backup to tape and have a copy on an external hard drive, it really doesn't cost much and covers your back nicely.

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    AngryTechnician (1st December 2009)

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    External hard disk, put in fire safe. Think we've got a few years worth of leavers actually but have never been required to go back longer than a year

  9. #22

    AngryTechnician's Avatar
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    Quote Originally Posted by elsiegee40 View Post
    This is from Teachernet: Retention guidance for schools
    Was just looking at this again today when I realised it's not the most up-to-date version. A newer version can be found on the publisher's website: RM Toolkit for Schools - May 2008 | Records Management Society

  10. #23
    mjs_mjs's Avatar
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    I copy all work onto DVD's, then move all the original files into a NAS (will soon be moving that onto an x-raid.) We'll will be keeping the work for ever. (HDD space is cheap, as are DVD's and storing 100's of DVD cases is simple providing they are numbered and archived correctly.

    Staff, students and all other files are treated the same.

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    cookie_monster's Avatar
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    Quote Originally Posted by mjs_mjs View Post
    I copy all work onto DVD's, then move all the original files into a NAS (will soon be moving that onto an x-raid.) We'll will be keeping the work for ever. (HDD space is cheap, as are DVD's and storing 100's of DVD cases is simple providing they are numbered and archived correctly.

    Staff, students and all other files are treated the same.


    Yep I don't think 1 LTO tape and an external HD is too much cost for this job we do that every year. For less than £100 we have complete piece of mind and we free up all that storage for current users.

  12. #25
    enjay's Avatar
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    I move leavers elsewhere on the network, and then archive to DVD in October (by which point, it should be clear who has actually left, as some Y11s leave and then come back). I keep these DVDs, but only because I've never thrown them away.

    I've seen the above links regarding maximum duration for which stuff can be kept, but never seen a minimum, so I'm fairly sure it is at the school's discretion.

    All that said and done, I've never been asked to recover anything more than a year old...

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