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    jamin100's Avatar
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    Data Protection regarding staff paper files?

    We are being audited by Financial Management Standards in January and part of that is a section on Data Protection.

    We are just having to start photocopying every page of every staff members passport and/or full birth certificate etc. All paper copies of personel information are held in the secetary's office in a locked cabinet. Its a new ish cabinet but not very secure. just like a locked desk draw really.

    What does the Data Protection act say on the storage of this type of information. Does it need to be in a fireproof cabinet?

    I'm going to go and look at the Data protection act today but i thought i'd start here first.

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    SteveBentley's Avatar
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    I have a key that can open almost any filing cabinet...

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    alan-d's Avatar
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    Quote Originally Posted by jamin100 View Post
    We are being audited by Financial Management Standards in January and part of that is a section on Data Protection.

    We are just having to start photocopying every page of every staff members passport and/or full birth certificate etc. All paper copies of personel information are held in the secetary's office in a locked cabinet. Its a new ish cabinet but not very secure. just like a locked desk draw really.

    What does the Data Protection act say on the storage of this type of information. Does it need to be in a fireproof cabinet?

    I'm going to go and look at the Data protection act today but i thought i'd start here first.
    A locked filing cabinet is all that is required unless you start adding security classifications to documents then the requirements go up according to the classification.

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    jamin100 (26th November 2009)

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    jamin100's Avatar
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    dont think it matters now anyway, the head is going security mad and wants a vault like a bank. lol.

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    Like the rest of Birmingham Council - Over-reacting !!! Bunch of muppets!!

  7. #6
    richard_s
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    Most filing cabinets tend to fairly generic keys so the security on them isn't that great. Like SteveBentley I have a key that will open about 80% of filing cabinets.

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