We've just been asked if there are any reasons that our Year 7's couldn't give their email addresses to Year 6 students who will arrive in September.
The idea is that they will mentor the new intake & this is the initial stage of establishing relationships. Our students are meant to answer queries & worries.
The whole setup is being managed by the team which supports the new intake.
We've advised that the parents of the Y7's should be sent a letter saying that we will be handing these out, if they have any objections to write in. I'll also advise that our Y7's should be given a once over of E-Safety guidelines.
Are we allowed to give out students email in this way? Or is it publishing personal data?
Both sets of students use LEA email systems which adhere to DPA/child protection standards.
Does anyone else do this type of thing already? If anyone can share any experience of this, I'd be massively grateful.
Technically, you should not be publishing the email addresses in this way. Publishing one long list matching each mentor email address to the incoming student is a definite no-no. Each incoming student should only know the email of their own mentor and vice-versa... even then, I'm not sure about permissions needed... it should be OK if it's a school email address is being given out.
You could set up a spreadsheet with all the email addresses in each column, then all the year6 email addresses in another column. You can then set up a mail merge email message, sending to the email address in field B1, printing, in the email, the email address in field c1.
@edutech - that wouldn't help, as when the Y7 replied, the email would go from their real address.
So long as the students and parents are happy, I don't see an issue with it - it isn't like you're making the information publicly available, anyway. This should be done using school email addresses, though, not hotmail ones (for Y7 and Y6 alike).
You could always have all the emails sent through the Tutors/Heads of Year though, that way the children's addresses would only be known to that one staff member...