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General Chat Thread, IT Budgets in General; Since starting here around 8 weeks ago I've been working through the various paperwork we have (whenever I get a ...
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    Question IT Budgets

    Since starting here around 8 weeks ago I've been working through the various paperwork we have (whenever I get a spare minute!) putting together a 5-year budget proposal. Since this hasn't been done previously and paperwork is a little thin on the ground at times there has been a lot of guess work involved.

    Before I go ahead and submit my proposals, and after talking with my line manager, I was wondering what you were all being allocated for IT spend? If you wouldn't mind could you give me some details on what your yearly budget is, size of the school and type of school?

    My line manager also wanted to know if anyone was getting any dedicated grants or funds from anywhere (such as extra funding for specialist status etc)? He's always after hidden pots of cash that they haven't thought of

    Thanks everyone!

    John

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    nephilim's Avatar
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    200 pupils

    I get £20000 per year (on average £100 per pupil)

    Of which it is broken down like this

    £5000 is aside for consumables,
    £700 for projector bulbs,
    £5000 for broadband,
    £5000 for service contract,
    _______________________

    £15700 - Total GONE before I see a penny to spend on anything.


    It leaves us with VERY little in terms of buying new equipment, so we make the best of our situation. However we may get a boost this year and buy 90 netbooks to keep us on top of everything.

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    FN-GM's Avatar
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    Quote Originally Posted by nephilim View Post
    200 pupils

    I get £20000 per year (on average £100 per pupil)

    Of which it is broken down like this

    £5000 is aside for consumables,
    £700 for projector bulbs,
    £5000 for broadband,
    £5000 for service contract,
    _______________________

    £15700 - Total GONE before I see a penny to spend on anything.


    It leaves us with VERY little in terms of buying new equipment, so we make the best of our situation. However we may get a boost this year and buy 90 netbooks to keep us on top of everything.
    The Departments use there own budget on ceetain consumables, ink, toner, blubs here. If you suggest the same you might save yourself some money

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    Primary school, 450 kids.

    Aprox £15k this yea, smallest budget we've had in the 5 years i've been here. (has been up to £55k in the past)

    Broadband etc is paid for out of a seperate budget, so only comsumables (aprox £2.5k has to come from this, leaving £12.5k for maintenance, hardware updates and new developments.

    Its tight this year, but the whole school has had a major drop in budget. Its just enough to maintain and update what we currently have. (aprox 190 computers)

    Another school I support has aprox 170 kids and a budget of £16k, as well as a seperate comsumables and broadband budget!

    Steve

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    dwhyte85's Avatar
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    Our school has departmental budgets, an infrastructure budget and an ICT budget - i've yet been told either budget that i deal with! I have to literally beg for 30 headsets...

    Apparently... last year they had 200k to spend on ICT & Infrastructure, I can't see where it has gone We have a couple of support contracts I want to cancel... but I can't because they've been in place for yonks, cant tread on toes... we have a really great structure, we have 2 technicians both highly skilled and myself but they have no trust in our IT dept!

    I'm worried because I feel this is going to seriously impede what I can do in terms of IT within the school, the state it has been left in with licensing, hardware, network & basically relations with staff my job feels a bit like an uphill struggle! 20K sounds really low, they're expecting alot of you for that!
    Last edited by dwhyte85; 3rd May 2009 at 10:08 PM.

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    Quote Originally Posted by dwhyte85 View Post
    Our school has departmental budgets, an infrastructure budget and an ICT budget - i've yet been told either budget that i deal with! I have to literally beg for 30 headsets...

    Apparently... last year they had 200k to spend on ICT & Infrastructure, I can't see where it has gone We have a couple of support contracts I want to cancel... but I can't because they've been in place for yonks, cant tread on toes... we have a really great structure, we have 2 technicians both highly skilled and myself but they have no trust in our IT dept!

    I'm worried because I feel this is going to seriously impede what I can do in terms of IT within the school, the state it has been left in with licensing, hardware, network & basically relations with staff my job feels a bit like an uphill struggle! 20K sounds really low, they're expecting alot of you for that!
    I'm hoping that once I've put together my proposed budget and I'm been given whatever SMT see fit, that I'll at least be left in charge of that! Out of interest dwhyte85 what's the size of your school?

    Anyone else willing to share your budget figures?

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    Budget this year is non-existent.
    I foot the bill for broadband (14500) - VLE and Mail and Filtering was on top of that (another 7000) until I ditched the contract and decided to do it internally.
    Printing 8000 - (previous net manager spent closer to 12000 last year and staff see me as 'free printing' - about to remove their free printing and claw back costs through charging)
    development budgets are around the 20K mark to cover new lab construction, new servers that are desperately needed, cables, UPS, server software.
    about 8K marked for repacing about 12 projectors that are broken.

    using devolved capital I've managed to claw about 56K in total (to cover leasing schemes previous guy put us on, what we need for this year in hardware, software and consumables). School is 1100-ish pupils, 100-ish staff, split over three sites on the same campus.

    Needed more cash to replace some of the infrastructure that's starting to wobble but they don't want to invest too much in anything as we're going BSF in the next 2 years.

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    are these figures for leasing?

    ours is a little more than that, our 5 year dev plan which takes into account leasing, hardware purchasing, software, infostructure, subscriptions (SLA, broadband, etc) comes to £150,000 ish per year,

    but take into account that we are looking at replacing all the computers over this time servers to the end, upgrading office to 2007 (tho by the time we do office 14 will be out lol) installing a managed wireless network. oh and CC4 eventually when its well ya know...working

    in the plan we also were looking at replacing most of the printers over this time as they will mostly be out of warranty over the time

    -----------

    that said, it was approved a few months ago, now the budget has come thru dont think we will get it all done

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    Quote Originally Posted by gibbo_ap View Post
    are these figures for leasing?

    ours is a little more than that, our 5 year dev plan which takes into account leasing, hardware purchasing, software, infostructure, subscriptions (SLA, broadband, etc) comes to £150,000 ish per year,

    but take into account that we are looking at replacing all the computers over this time servers to the end, upgrading office to 2007 (tho by the time we do office 14 will be out lol) installing a managed wireless network. oh and CC4 eventually when its well ya know...working

    in the plan we also were looking at replacing most of the printers over this time as they will mostly be out of warranty over the time

    -----------

    that said, it was approved a few months ago, now the budget has come thru dont think we will get it all done
    So did you get the £150k/year or less then that?

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    We have a few budgets, none of which I actually control - it's all kept by the Bursar for some reason.

    1. ICT Curriculum - this is the subject's budget, but has things like projector bulbs taken from it. £2k
    2. ICT Admin - this is the budget for stuff used by the admin team, so replacing admin PC's, etc... £2k
    3. ICT Development - this covers anything new we want to do. So things like new suites etc... £15k

    But, to be honest, some things come from places I have no knowledge of. These being things like MS Licenses, Website subscriptions, Internet connection, SIMS.net costs etc...

    And this is a lean year for me. I've spent a huge amount over the last 3 years...

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    nephilim's Avatar
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    I think its an exceedingly lean year for all..

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    I think we're quite lucky

    Roughly £30k for licensing (not exactly negociatable - comes to that with volume of machines)
    Consumables between 10 and 20k
    Network budget (servers, cabling, switches, emergencies etc) - varies wildly between £20k and £40k I think
    Around £80k on replacement machines, but this changes every year, depends how many up for renewel - not often this much
    Bits and bobs that get added on, new software, new printers etc probably another £10k

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    Quote Originally Posted by sidewinder View Post
    I think we're quite lucky

    Roughly £30k for licensing (not exactly negociatable - comes to that with volume of machines)
    Consumables between 10 and 20k
    Network budget (servers, cabling, switches, emergencies etc) - varies wildly between £20k and £40k I think
    Around £80k on replacement machines, but this changes every year, depends how many up for renewel - not often this much
    Bits and bobs that get added on, new software, new printers etc probably another £10k
    Can I ask how big your school is? And is it a secondary 11-16 or college etc?

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    Getting a poxy £8k this year. I've spent £5k already due to health and safety.

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    What's a buget??

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