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General Chat Thread, Writing a letter for time off in General; This is the first job I've had and would like to book time off. I know I have to write ...
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    rolfea's Avatar
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    Writing a letter for time off

    This is the first job I've had and would like to book time off.
    I know I have to write a letter asking for it, but I don't know how formal to be. I wanted to send an email but supposedly that would be good enough. So a letter it is. (what the difference is, I don't know.)

    For starters do I have to put all the address and stuff? I don't really want to, I just want to print a letter, sign it and hand it to her.

    Also, do I put "Dear *name*" or just a "*name*" or "To *name*"?

    And to end it, do I put "Thanks in anticipation" or "Thanks in advance" or nothing at all?

    Any help would be appreciated

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    Ric_'s Avatar
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    First thing to do is arrange a meeting with your line manager/head - depends who approves your leave. Explain why you want the time off and they will probably approve it in principle (unless they are evil!).

    You will then be asked to make a not of the dates for your leave and give them to the relevant person (we have special coloured forms for this) - usually words to the effect "as discussed with.... I wish to take leave between .... and ...." are sufficient.


    It's always best though to mention it to somebody before applying... nobody likes to receive a letter like that without any prior knowledge... gets you off on the wrong foot.

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    elsiegee40's Avatar
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    As Ric says... speak to whoever will approve your holiday to get it approved in principal first.

    You may even find that there's a holiday form that you get from your office and all you have to do is complete that. No letter at all.
    Last edited by elsiegee40; 2nd March 2009 at 02:29 PM.

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    steve's Avatar
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    Maybe ask your bursar or HR manager on what the procedure is.

    We have a holiday request form. My team hand me a form and its either approved or denied (with verbal explanation why).

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    rad
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    Leave of Absence form here.

    I did one for an appointment for one day with minimum notice and was approved.

    Speak to others in your area or ask a teacher you have a good relationship with.

    After all your boss is a human and providing its a good reason should not have an issue with it.

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    rolfea's Avatar
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    Spoke to the head.. she told me to go through the bursar.
    Spoke to the bursar.. she told me to go through the head.

    So I've decided to go through the head, makes more sense to me.
    And she asked me to write a letter.

    And so, back to the first couple of questions;

    For starters do I have to put all the address and stuff? I don't really want to, I just want to print a letter, sign it and hand it to her.

    Also, do I put "Dear *name*" or just a "*name*" or "To *name*"?

    And to end it, do I put "Thanks in anticipation" or "Thanks in advance" or nothing at all?

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    sippo's Avatar
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    Just call in sick

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    powdarrmonkey's Avatar
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    [QUOTE=rolfea;298416]Spoke to the head.. she told me to go through the bursar.
    Spoke to the bursar.. she told me to go through the head.
    [QUOTE]

    Which one is your line manager? (if you don't know, now is a good time to find out anyway)

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    If they have asked for a letter then that says to me formal letter with all the relevant address details at the top. Address the head by name - Dear Mr/Mrs/Ms Surname.

    Finish it with yours sincerley as you addressed the letter to someone you know the name of.


    On another note, why is there not an established procedure for booking leave, has no one taken a holiday before?

    Hope that helps!

  10. Thanks to Trojan from:

    rolfea (3rd March 2009)

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    elsiegee40's Avatar
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    1 the street,
    anytown,
    county
    AB1 2CD

    3rd March 2009

    Dear <name of headteacher>

    I would like to book holiday on the following dates:

    Monday 23rd March 2009
    Monday 3rd August - Friday 14th August 2009

    I would be grateful if you could confirm that I am able to take my holiday on these dates as soon as possible as I need to confirm my travel plans.

    Yours sincerely

    <signature>

    J Bloggs
    IT Technician

  12. Thanks to elsiegee40 from:

    rolfea (3rd March 2009)

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    I'm guessing this is "special leave" rather than just normal holiday or "annual leave" and that's why it's not just a standard form.

    If it is going to be special leave then do you want paying for it? Might sound obvious but make it clear that you are asking for paid or unpaid leave (eg if you wanted to do an MCSE course which the school couldn't fund they might give you paid special leave and let you pick up the cost of the course; if you're just going on a week long stag party then you probably shouldn't expect paid leave :-))

    Also, if this is more than a day or two, will any cover arrangements be needed for your job? If so, can you mention what's been done to cover?

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    rolfea's Avatar
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    Quote Originally Posted by powdarrmonkey View Post
    Which one is your line manager? (if you don't know, now is a good time to find out anyway)
    I have already asked the Line manager and that's been approved.

    The leave is for Download Music Festival so personally not expecting it to be paid.

    i'm unware of any procedures for taking leave, and the people I've asked haven't shed much light.

    I always hate this kind of stuff.. I always think its always blown out of proportion and is a lot of fuss for not a lot of effort.

    Thanks for your help, your help has been useful.
    Us youngsters haven't had this beaten into us at school and college, perhaps it should be.

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    dgsmith's Avatar
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    We just email our head with the dates and we get a 1 word answer (usually favourable if the request is reasonable). No faffing around with writing a letter as if you are preparing for an interview! Different environment I guess

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    elsiegee40's Avatar
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    If you are requesting unpaid leave, I'd amend my letter as follows:
    1 the street,
    anytown,
    county
    AB1 2CD

    3rd March 2009

    Dear <name of headteacher>

    As discussed with you/<name of person> on Monday, I would like to book unpaid leave on Monday 29th March 2009 so that I can attend <event>

    I would be grateful if you could confirm that I am able to take my holiday on this date as soon as possible as I need to confirm my travel plans.

    Yours sincerely

    <signature>

    J Bloggs
    IT Technician

  17. #15
    rolfea's Avatar
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    Quote Originally Posted by dgsmith View Post
    We just email our head with the dates and we get a 1 word answer (usually favourable if the request is reasonable). No faffing around with writing a letter as if you are preparing for an interview! Different environment I guess
    I wish it was like that haha

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