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General Chat Thread, Cost Savings in General; MS schools blog did have some info on it. Look at power saving on stuff virtualization to save power. Could ...
  1. #16
    nicholab's Avatar
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    MS schools blog did have some info on it. Look at power saving on stuff virtualization to save power. Could save money on your phone call costs?

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    Quote Originally Posted by Wabey View Post
    We've just changed our broadband provider to BT to have a dedicated line, and it works out cheaper than the LEA provided system! Not entirely sure how we can save money on the MS licensing, it is based on the FTE count of staff and what we have as requirements to run the system!
    We shopped around, and the variance on the cost per fte though was pretty incredible. We have 200 employees that are classed as full time. There was easily 5 between some of the pricing, 5 at 200 people is 1000 which to us was well worth saving.
    Last edited by Iain.Faulkner; 21st March 2014 at 02:46 PM.

  3. #18
    nicholab's Avatar
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    Got Paper cut running on Ricoh in one of my schools at it very good.

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    If you really want to save money go ubuntu + open source programs.

  5. #20

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    Quote Originally Posted by Wabey View Post
    So, just had an email come through regarding cutting costs next year, and how I plan to reduce expenditure. After an hour or so of thought, and a few notes made, the only real changes I can think will save money are regarding printing/consumables etc. There really isn't much else that I can think of. Replacement keyboards/mice due to vandalism is always an unplanned expenditure, so can't really have any thoughts on that, so I was wondering what strategies my fellow colleagues have made.

    My ideas:

    Robust print management and implementation
    "eco-mode" on printers to reduce amount of toner used
    restrict amount of copies one can print (pushing towards photocopier, which works out cheaper)
    Robust power-management of PC's so they turn off efficiently, use sleep mode etc

    What else have you got?!
    1. Go paperless or get very restrictive with your Print Management software (Papercut, etc.) so users are restricted and get smacked with multiple "do you really want to print this?" messages all day.

    2. Migrate to Google Apps or Office 365 (both free) and make use of Google Drive or One Drive to also reduce need to print (share, don't print)

    3. Switch from PCs to Chromebooks and Chromebox. Inexpensive and integrated into Google Apps if you go that route. Limited? Yes. They asked you to put forward cost cutting measures. Cost cutting when their is little fat has consequences. In this case the change would be painful, but might actually lead to big savings and improved productivity in the long-run. No software licensing costs, reduces backend server requirements (file servers, reduce number of DCs, backup storage and software). It would also reduce your support costs in the long term (though not at the start).

  6. #21

    nephilim's Avatar
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    You can alter the fonts to be printer friendly and this shaves around 5% from overall printing. Print management could be another area such as papercut to enforce restrictions on printing.

    Managed service printers can be good. Whilst they may have a slightly higher up front cost, you can save around 10-15k over 3 years on your consumables alone depending on how much you spend currently. (my place we worked out an 11k saving in our first year!!)

    Energy consumption on projectors and printers are another area. Printers, mods and projectors get left on over night. Ensure they are turned off at the end of the day. Not only does it increase printer life span but also projector life span. Same for the IT rooms at the end of the day. Doing at the plug cuts all energy to the devices. Certainly handy. Can save upto 1000 a year here.

    No school can go paperless entirely due to letters to parents etc, but removing local printers and going to larger more economical shared printers is definitely better.

    Also stock up on peripherals such as keyboards and much. Buying them in bulk can save you a bit of money and if you average how many you go through in a term you can extrapolate how many you need in a school year. So you can make small savings here.

    Software wise you can save by going to software as a service for some products like office and sims.

  7. #22


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    We constantly request teachers to turn off projectors when not needed, they just don't do cooperate. We have just said they must print to a mailbox rather than directly to the printers. Some have done it but not many. In many cases, teachers seem to think these things simply don't apply to them. Until SLT get tough, then it will continue.

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