+ Post New Thread
Page 1 of 2 12 LastLast
Results 1 to 15 of 16
General Chat Thread, Encrypting outgoing emails in General; Our SENco has just been told that she needs to encrypt her outgoing emails. Incoming emails from the LA are ...
  1. #1

    witch's Avatar
    Join Date
    Nov 2005
    Location
    Dorset
    Posts
    11,118
    Thank Post
    1,371
    Thanked 2,375 Times in 1,672 Posts
    Rep Power
    703

    Encrypting outgoing emails

    Our SENco has just been told that she needs to encrypt her outgoing emails. Incoming emails from the LA are encrypted with Cisco encryption (not on my network so I am not sure) but as far as I know there isn't anyway to encrypt outgoing stuff?
    We use easymail and I am not aware of any method of encrypting.
    Can anyone suggest what she should do? Are there any free solutions?
    Has anyone got this Cisco and can show me how to encrypt?
    Nobody at county seems to know the answer to any of my questions!

    ta

  2. #2


    Join Date
    Feb 2007
    Location
    51.405546, -0.510212
    Posts
    8,770
    Thank Post
    222
    Thanked 2,631 Times in 1,939 Posts
    Rep Power
    779

  3. #3

    bossman's Avatar
    Join Date
    Nov 2005
    Location
    England
    Posts
    3,905
    Thank Post
    1,186
    Thanked 1,057 Times in 749 Posts
    Rep Power
    328

  4. #4
    Boredguy's Avatar
    Join Date
    Jun 2011
    Location
    Swindon
    Posts
    568
    Thank Post
    3
    Thanked 128 Times in 119 Posts
    Rep Power
    50
    I assume this is for the same school your migrating to Office 365?

    Our Senco just uses a password protected zip file to send data back out our LA. A password was previously agreed and it seems to meet their requirements.

  5. Thanks to Boredguy from:

    witch (20th November 2013)

  6. #5

    FN-GM's Avatar
    Join Date
    Jun 2007
    Location
    UK
    Posts
    15,843
    Thank Post
    876
    Thanked 1,679 Times in 1,459 Posts
    Blog Entries
    12
    Rep Power
    444
    Quote Originally Posted by Boredguy View Post
    I assume this is for the same school your migrating to Office 365?

    Our Senco just uses a password protected zip file to send data back out our LA. A password was previously agreed and it seems to meet their requirements.
    You know thats pretty pointless? Password protected ZIP files are very easy to crack. You should use z-zip and use the encryption feature.

  7. #6


    Join Date
    Feb 2007
    Location
    51.405546, -0.510212
    Posts
    8,770
    Thank Post
    222
    Thanked 2,631 Times in 1,939 Posts
    Rep Power
    779
    Quote Originally Posted by FN-GM View Post
    You should use z-zip and use the encryption feature.
    Do you mean 7-zip with AES-256 encryption?


  8. #7

    Join Date
    Apr 2010
    Posts
    2,036
    Thank Post
    83
    Thanked 187 Times in 154 Posts
    Rep Power
    83
    If the la need you to do something as a requirement should they not be setting this up and paying for it. Our LA gives all the schools access to an email encrypting service as it is something they have asked for.

  9. #8
    Boredguy's Avatar
    Join Date
    Jun 2011
    Location
    Swindon
    Posts
    568
    Thank Post
    3
    Thanked 128 Times in 119 Posts
    Rep Power
    50
    It is 7-Zip they are using... still technically a password protected one

  10. #9

    bossman's Avatar
    Join Date
    Nov 2005
    Location
    England
    Posts
    3,905
    Thank Post
    1,186
    Thanked 1,057 Times in 749 Posts
    Rep Power
    328
    Our County uses this for file transfers:

    AnyComms

    Very cool and can be used in conjunction with Sims

  11. #10

    FN-GM's Avatar
    Join Date
    Jun 2007
    Location
    UK
    Posts
    15,843
    Thank Post
    876
    Thanked 1,679 Times in 1,459 Posts
    Blog Entries
    12
    Rep Power
    444
    Quote Originally Posted by Arthur View Post
    Do you mean 7-zip with AES-256 encryption?

    I did mean 7-zip. God knows who z-zip are!

  12. #11

    Join Date
    Nov 2011
    Location
    Cambridgeshire
    Posts
    521
    Thank Post
    141
    Thanked 75 Times in 67 Posts
    Rep Power
    19
    In a previous job I used a commercial implementation of PGP for secure file transfer. There is a free one which gets reasonable ratings and also has an Outlook plugin:

    Gpg4win - Secure email and file encryption with GnuPG for Windows

    It's also an implementation of S/MIME which Arthur mentions above.

  13. #12
    ijk
    ijk is offline

    Join Date
    Sep 2009
    Location
    M11/A11/A1307
    Posts
    46
    Thank Post
    9
    Thanked 8 Times in 6 Posts
    Rep Power
    11
    I would spend some time finding out whether your school can be provided with accounts within the system the LA is using. Without that I *think* you're stuffed. Email encryption with PGP requires both parties to have exchanged public keys (of a public/private key pair). In order to send an encrypted email to someone you need the PGP software to encrypt the email with the recipient's public key prior to sending. (They then use their private key to decrypt the email.) It is a requirement for everyone who wants to exchange encrypted email to have this set up. I'm sure you can see that that is unlikely to be the case. I think that is why most LAs have opted to use these sort of turnkey solutions, which I think, from limited encounters with them are sort of walled gardens that users log into and create/send/read 'emails' to each other, usually at a user@county.gov.uk level. Schools often being outside of that. That may not be the case in your LA and with the Cisco system you mention, but without more information it's difficult to tell.

    So I think I'd spend some time trying to find which service you would need to buy into. If that fails spend some time finding out what alternative would be acceptable to the LA, e.g., and as mentioned in other posts, using encrypted archives. I think it will depend what information is being exchanged. Some data, e.g. Children in Need registers probably cannot exit the LA network in any form, so some caution understanding what data is being exchanged is prudent.

    All the best,
    Nic

  14. #13

    witch's Avatar
    Join Date
    Nov 2005
    Location
    Dorset
    Posts
    11,118
    Thank Post
    1,371
    Thanked 2,375 Times in 1,672 Posts
    Rep Power
    703
    This is my other school and I think it is indeed the LA's problem as the SENco has a computer on their admin network, not mine. But I was asked so I am doing my best to look into it. The office staff receive encrypted stuff but dont encrypt in return
    Thanks @bossman, MLNM

    I dont think we can pay for anything. Maybe I'll get her to look at 7-zip

  15. #14

    bossman's Avatar
    Join Date
    Nov 2005
    Location
    England
    Posts
    3,905
    Thank Post
    1,186
    Thanked 1,057 Times in 749 Posts
    Rep Power
    328
    @witch:

    MSSB ;D

    All those links apart from the last one are free to use and would not take much time at all in setting up as in software having to be installed as they are all web based.

    Simple to use for the end user and no having to send 2 e-mails one with the encrypted zip file attached and one with the password which slows the process down.

    Your call MSSB just happy to be of service

  16. Thanks to bossman from:

    witch (21st November 2013)

  17. #15

    witch's Avatar
    Join Date
    Nov 2005
    Location
    Dorset
    Posts
    11,118
    Thank Post
    1,371
    Thanked 2,375 Times in 1,672 Posts
    Rep Power
    703
    Thanks MLMN
    TBH it is the admin network which isnt my responsibility anyway. I have thrown it back at the HT and he is going to ask county. Will tell him about the free solutions as well, thanks

SHARE:
+ Post New Thread
Page 1 of 2 12 LastLast

Similar Threads

  1. Problems sending outgoing emails with Exchange 2003
    By Fraser-09 in forum Windows Server 2000/2003
    Replies: 2
    Last Post: 31st March 2009, 05:58 PM
  2. Exchange email monitoring
    By altecsole in forum How do you do....it?
    Replies: 22
    Last Post: 11th July 2008, 09:18 AM
  3. Monitoring of Staff and Student files and emails
    By mark in forum School ICT Policies
    Replies: 12
    Last Post: 12th July 2005, 12:01 PM
  4. Student Email
    By andy in forum School ICT Policies
    Replies: 8
    Last Post: 4th July 2005, 09:14 AM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •