+ Post New Thread
Results 1 to 11 of 11
Enterprise Software Thread, Exchange 20XX - All external email to have the same corperate font and font size? in Technical; I have been asked to make sure that all emails that go out from staff are branded with the new ...
  1. #1

    Join Date
    Aug 2007
    Posts
    827
    Thank Post
    101
    Thanked 65 Times in 47 Posts
    Rep Power
    26

    Exchange 20XX - All external email to have the same corperate font and font size?

    I have been asked to make sure that all emails that go out from staff are branded with the new signature and ALSO...
    Can all emails be in the same size and type font? Does anyone please know if this is possible?

    Thanks in advance

  2. #2

    Join Date
    Oct 2005
    Location
    hey hey hey, stay outta my shed. STAY OUT OF MY SHED.
    Posts
    1,083
    Thank Post
    261
    Thanked 213 Times in 164 Posts
    Rep Power
    111
    For the first part, in Exchange 2013, apply a message flow rule to append a disclaimer to outgoing email from the appropriate people. Job Done.

    For the second request... hmmm... that's a bit trickier. You can enforce text messages only, to remove formatting, but that's about it as far as I know. If someone wants emails from staff to look professional then this isn't really a technical issue.

  3. #3

    nickbro's Avatar
    Join Date
    Jul 2010
    Location
    Gilwern, Wales
    Posts
    3,649
    Thank Post
    43
    Thanked 553 Times in 461 Posts
    Rep Power
    122
    For 2nd part you can try:

    1) Add a prefix <div style="font-family: 'Segoe UI'!important;">
    2) Add a sufix </div>

    See if that works

  4. #4

    Join Date
    Aug 2007
    Posts
    827
    Thank Post
    101
    Thanked 65 Times in 47 Posts
    Rep Power
    26
    Thank you,

    Do you please know if it possible to force a HTML signature? We currently have a text only version and want to put the new HTML version on with images etc etc.

  5. #5

    nickbro's Avatar
    Join Date
    Jul 2010
    Location
    Gilwern, Wales
    Posts
    3,649
    Thank Post
    43
    Thanked 553 Times in 461 Posts
    Rep Power
    122
    It all depends if the message was HTML or Text to begin with, we apply the school logo, and other info to all of our sigs

    This gets applied to emails going to external contacts, exchange checks to make sure it doesn't apply it twice:

    This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Crickhowell High School or Powys County Council.
    If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone.
    Please contact the sender if you believe you have received this email in error.

    This gets added to all emails internal and externally bound

    Please consider the environment before printing this e-mail

    Then this gets applied to all emails for staff


    Nick Brown
    IT Technician
    Email: Nick@domain
    Tel: Tel Number
    Fax: Fax Number

    Students just get the two logos and their name

  6. #6

    Join Date
    Aug 2007
    Posts
    827
    Thank Post
    101
    Thanked 65 Times in 47 Posts
    Rep Power
    26
    Looks like we will have to wait until our exchange 2013 migration is complete. Thanks for the replies..

    Include logo or picture in your disclaimer/signature: Exchange Server 2007 does not allow you to include a logo or picture in your disclaimer or email signature. A number of third party disclaimer applications allow you to embed an image within your email disclaimer/signature.

    HTML formatting and inline CSS styles: Exchange Server 2007 only allows you to add formatted text to an email. It offers a limited set of font colors and sizes and does not allow you to use css styles or html tables, and other formatting options. Third party applications allow you to edit the disclaimer or signature straight from HTML, offering many more formatting options.

  7. #7

    nickbro's Avatar
    Join Date
    Jul 2010
    Location
    Gilwern, Wales
    Posts
    3,649
    Thank Post
    43
    Thanked 553 Times in 461 Posts
    Rep Power
    122
    We just host the picture on a HTTPS server, as like you, Exchange 2010 doesn't support embedded pictures using transport rules

  8. #8

    Join Date
    Aug 2007
    Posts
    827
    Thank Post
    101
    Thanked 65 Times in 47 Posts
    Rep Power
    26
    Hi Nick.
    Sorry if I'm being stupid. But how do you insert the images in with the text? On 2007 if I put any code it just adds it as text/code ?

  9. #9

    nickbro's Avatar
    Join Date
    Jul 2010
    Location
    Gilwern, Wales
    Posts
    3,649
    Thank Post
    43
    Thanked 553 Times in 461 Posts
    Rep Power
    122
    This is our exchange 2010 staff sig transport rule
    Code:
    Identity: 'School Logo'
    Name: 'School Logo'
    Comments: 'School Logo'
    ApplyHtmlDisclaimerLocation: 'Append'
    ApplyHtmlDisclaimerText: '<div style="font-family: Calibri, Arial" style="border-top: solid 1px #000; border-bottom: solid 1px #000;">
    <table style="width: 100%;" cellspacing="0" cellpadding="0" border="0"><tr><td><a href="http://www.crickhowell-hs.powys.sch.uk"><img src="https://folders.crickhowell-hs.powys.sch.uk/style/logo-black.png" alt="Crickhowell High School" style="border: 0;" /></a></td><td style="text-align: right"><img src="https://folders.crickhowell-hs.powys.sch.uk/style/dragon.png" /></td></tr></table>
    <p><b>%%DisplayName%%</b><br />
    %%Title%%<br />
    Email: <a href="mailto:%%Email%%">%%Email%%</a><br />
    Tel: 01873 813500<br />
    Fax: 01873 813550
    </p>
    </div>'
    ApplyHtmlDisclaimerFallbackAction: 'Wrap'
    ExceptIfSubjectOrBodyContainsWords: 'https://folders.crickhowell-hs.powys.sch.uk/style/logo-black.png'

  10. #10

    Join Date
    Aug 2007
    Posts
    827
    Thank Post
    101
    Thanked 65 Times in 47 Posts
    Rep Power
    26
    Thanks Nick, Looks like those additional options came in 2010...

    "Exchange Server 2010 transport rules and the ability to use HTML and Active Directory user attributes in a disclaimer transport rule."

  11. #11

    john's Avatar
    Join Date
    Sep 2005
    Location
    London
    Posts
    10,407
    Thank Post
    1,520
    Thanked 1,057 Times in 926 Posts
    Rep Power
    303
    If you are pre Exchange 2010 you can use 3rd party programs such as Exclaimer

SHARE:
+ Post New Thread

Similar Threads

  1. allow external computers to access the DC or domain users
    By taxman in forum Windows Server 2008 R2
    Replies: 7
    Last Post: 24th October 2012, 08:43 AM
  2. Replies: 4
    Last Post: 14th May 2011, 10:25 PM
  3. [Pics] Sometimes I Have The Same Response To Waking Up
    By DaveP in forum Jokes/Interweb Things
    Replies: 0
    Last Post: 18th March 2011, 10:57 AM
  4. Exchange 2003 - no external email - urgent
    By kevbaz in forum Windows
    Replies: 44
    Last Post: 2nd July 2009, 02:52 PM
  5. Replies: 3
    Last Post: 1st September 2008, 10:30 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •