Enterprise Software Thread, Exchange 20XX - All external email to have the same corperate font and font size? in Technical; I have been asked to make sure that all emails that go out from staff are branded with the new ...
23rd February 2014, 06:31 PM #1
Exchange 20XX - All external email to have the same corperate font and font size?
I have been asked to make sure that all emails that go out from staff are branded with the new signature and ALSO...
Can all emails be in the same size and type font? Does anyone please know if this is possible?
Thanks in advance
23rd February 2014, 06:42 PM #2
For the first part, in Exchange 2013, apply a message flow rule to append a disclaimer to outgoing email from the appropriate people. Job Done.
For the second request... hmmm... that's a bit trickier. You can enforce text messages only, to remove formatting, but that's about it as far as I know. If someone wants emails from staff to look professional then this isn't really a technical issue.
23rd February 2014, 06:49 PM #3
For 2nd part you can try:
1) Add a prefix <div style="font-family: 'Segoe UI'!important;">
2) Add a sufix </div>
See if that works
23rd February 2014, 06:50 PM #4
Do you please know if it possible to force a HTML signature? We currently have a text only version and want to put the new HTML version on with images etc etc.
23rd February 2014, 06:58 PM #5
It all depends if the message was HTML or Text to begin with, we apply the school logo, and other info to all of our sigs
This gets applied to emails going to external contacts, exchange checks to make sure it doesn't apply it twice:
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Crickhowell High School or Powys County Council.
If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone.
Please contact the sender if you believe you have received this email in error.
This gets added to all emails internal and externally bound
Please consider the environment before printing this e-mail
Then this gets applied to all emails for staff
Tel: Tel Number
Fax: Fax Number
Students just get the two logos and their name
23rd February 2014, 08:46 PM #6
Looks like we will have to wait until our exchange 2013 migration is complete. Thanks for the replies..
Include logo or picture in your disclaimer/signature: Exchange Server 2007 does not allow you to include a logo or picture in your disclaimer or email signature. A number of third party disclaimer applications allow you to embed an image within your email disclaimer/signature.
HTML formatting and inline CSS styles: Exchange Server 2007 only allows you to add formatted text to an email. It offers a limited set of font colors and sizes and does not allow you to use css styles or html tables, and other formatting options. Third party applications allow you to edit the disclaimer or signature straight from HTML, offering many more formatting options.
23rd February 2014, 09:03 PM #7
We just host the picture on a HTTPS server, as like you, Exchange 2010 doesn't support embedded pictures using transport rules
23rd February 2014, 09:06 PM #8
Sorry if I'm being stupid. But how do you insert the images in with the text? On 2007 if I put any code it just adds it as text/code ?
23rd February 2014, 09:10 PM #9
This is our exchange 2010 staff sig transport rule
Identity: 'School Logo'
Name: 'School Logo'
Comments: 'School Logo'
ApplyHtmlDisclaimerText: '<div style="font-family: Calibri, Arial" style="border-top: solid 1px #000; border-bottom: solid 1px #000;">
<table style="width: 100%;" cellspacing="0" cellpadding="0" border="0"><tr><td><a href="http://www.crickhowell-hs.powys.sch.uk"><img src="https://folders.crickhowell-hs.powys.sch.uk/style/logo-black.png" alt="Crickhowell High School" style="border: 0;" /></a></td><td style="text-align: right"><img src="https://folders.crickhowell-hs.powys.sch.uk/style/dragon.png" /></td></tr></table>
Email: <a href="mailto:%%Email%%">%%Email%%</a><br />
Tel: 01873 813500<br />
Fax: 01873 813550
23rd February 2014, 09:43 PM #10
Thanks Nick, Looks like those additional options came in 2010...
"Exchange Server 2010 transport rules and the ability to use HTML and Active Directory user attributes in a disclaimer transport rule."
24th February 2014, 11:22 AM #11
If you are pre Exchange 2010 you can use 3rd party programs such as Exclaimer
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