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Cloud Services Thread, Office365 and shared calendars in Technical; What would be your recommended way to setup a shared, school wide calendar in Office365? I am experimenting with different ...
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    Office365 and shared calendars

    What would be your recommended way to setup a shared, school wide calendar in Office365? I am experimenting with different options at the moment and have been used to using a Public Folder calendar in full blown Exchange for years and have no experience with SharePoint.

    I would like a shared calendar that all staff can view and edit from Outlook 2010, OWA, iPhone/iPad and Android. I have read the guides that explain two options - using Sharepoint or a Shared Mailbox - but can anyone give me some real world examples?

    Thanks,

    Dave

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    Sharepoint is the more accessable option, have not set it up myself though.

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    Setup additional user called 'Share' and share out that users Contacts, Calendar, or Inbox. Having said that, if you are wanting to be able to setup a Contacts list and email to that list from Outlook (using To, then you'll need to setup a Contacts list in SharePoint and connect to it from Outlook. The reason for this setup is that you cannot setup another user's Shared Contacts to be accessible from the "To:" command in Outlook. Wish that was possible but not yet.

    Another reason I had to go this route was due to a messy export/import from a previous Public Contacts list to a SharePoint Contacts list - the migration does not match up column to column and can be a nightmare. Yet if you export/import from Public Contacts list to Exchange Online 'Share' user Contacts list, then you'll not have any issues.

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    djones (30th July 2012)

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    Thank you. I have setup a shared mailbox (School Diary (alias: diary)) and set FullAccess (but not SendAs) permissions to a Security Group (Staff) and it seems to be working as intended.

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    Sorry to drag this up from some time ago (but that's what search is for right!) but anyway, I've just created a Calendar user in AD and waiting for that to sync over with 365. Is it just a case of setting the 'personal' calendar of this user up then having other users add it to their calendars or is there a way I can force this calendar to show for every user in the school.
    I also need a Staff Only calendar how do I stop kids viewing this one, 365 sees my AD security groups but I don't see how/where I can use these online, so apart from choosing each user individually how do I sort out access to this calendar?



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