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Cloud Services Thread, Primary school email in Technical; @ Michael How about a screenshot? *I would believe Michael. I always believe Michael...
  1. #16

    witch's Avatar
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    @Michael How about a screenshot?

    *I would believe Michael.
    I always believe Michael

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    Michael (9th January 2014)

  3. #17

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    Updated for Office 365 (Exchange 2013):

    Login to Office 365 (as an admin), select Admin > Exchange

    Select Mail Flow

    Click New > Create a new rule...

    From the first drop down menu choose The sender is located..., Outside the organisation

    From the second drop down menu choose 'Do the following' Delete the message without notifying anyone

    Select 'More Options' (towards the bottom), then select Add Condition

    The recipient... is a member of this group Add the group or users required.

    Save your rule and that's it. This is definitely running on A2
    Last edited by Michael; 9th January 2014 at 09:49 AM.

  4. #18

    Michael's Avatar
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    A screenshot proves nothing, try it for yourselves with my updated instructions above

  5. #19

    Edu-IT's Avatar
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    I agree, you can use mail flow rules on the free plan.

  6. #20

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    @Michael Haha thanks, but I'm aware of how to set it up, for Office 365 its possibly the simplest thing about it.

    What confused me was the little information box at the bottom of the setup window

    mail.PNG

    I contacted Microsoft, Pugh and Pheonix, with the attached screenshot. I told them I wanted to block email from an external domain to any members of the pupil group. All 3 informed me that to use any part of Mail Flow I have to upgrade to the A3 plan, as you are not licensed to use it with A2.

  7. #21
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    Quote Originally Posted by beany1 View Post
    @Michael Haha thanks, but I'm aware of how to set it up, for Office 365 its possibly the simplest thing about it.

    What confused me was the little information box at the bottom of the setup window

    I contacted Microsoft, Pugh and Pheonix, with the attached screenshot. I told them I wanted to block email from an external domain to any members of the pupil group. All 3 informed me that to use any part of Mail Flow I have to upgrade to the A3 plan, as you are not licensed to use it with A2.
    I have never been told this. We used RM's migration service (which was very good BTW) and as part of this they set up some rules for us using mail flow.

  8. #22
    timbo343's Avatar
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    Can you not set a mail flow rule up to see if it blocks say everything apart from a test domain and see if it works.

    It seems that we are all saying the same thing on here.

  9. #23

    Michael's Avatar
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    Thing is if a license was required then I'd expect the interface to be hidden (knowing Microsoft). I suspect that for a lot more complex rule functions, A3 probably is required. What we require is a fairly basic rule to protect pupil mailboxes. It hardly justifies a large price tag in my opinion

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    @timbo343 ... it does work, but I didn't just want to ignore the licensing requirements?

    @Michael I agree it should be hidden, and I wouldn't ever suggest paying for it. However, if for example you enable the data loss prevention that requires Exchange online plan 2 - it will still work even though I'm not licensed to do so...

    I don't want to migrate to Office 365 - get everyone on using it, then be informed that we need to pay for a license that is way out of our price range...
    Last edited by beany1; 9th January 2014 at 10:57 AM.

  11. #25

    Michael's Avatar
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    That's a fair point, but I'd be extremely surprised A3 was identical to A2 in terms of functionality.

    I can confirm I've had the mail flow rule in place for years - ever since the Live@Edu and Office 365 2010 days to the current day on Office 365 2013.

  12. #26

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    So I should just ignore it and use it?

  13. #27
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    I think with primary school age kids, you might be best off using an internally hosted mail service. Many of my schools use 2simple e-mail. Not sure if it is still available to buy, or if it comes with all that purple mash stuff... could potentially solve your problem?

  14. Thanks to Joanne from:

    beany1 (9th January 2014)

  15. #28

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    Quote Originally Posted by beany1 View Post
    So I should just ignore it and use it?
    If Michael has been using for years, I would go for it. It is a pretty basic requirement of email for Primary to be able to block external contact. We use gmail and do it having also escaped the clutches of EasyMail.

    Internal hosting is not necesary in primary... and is likely to work out expensive given that many primaries are 1 or 2 server operations at most!

  16. Thanks to elsiegee40 from:

    beany1 (9th January 2014)

  17. #29

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    Quote Originally Posted by Joanne View Post
    I think with primary school age kids, you might be best off using an internally hosted mail service. Many of my schools use 2simple e-mail. Not sure if it is still available to buy, or if it comes with all that purple mash stuff... could potentially solve your problem?
    That's the beauty of Office 365 though - everyone's using the same domain, however you can set rules for groups of users. Either restrict all incoming mail for pupils, or only allow them to receive e-mail from other pupils at other schools - call it pen pals if you like. It's always nicer to send/receive e-mails from real people and not just machines or software

  18. #30
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    I think the information box is there simply because you can create a Rule with Rights Protection to a message, which is the bit that uses RMS.

    For RMS you need A3 or higher. Mail Rules are included in A2 and we use them for various things as well (otherwise, that's a large part of simple Exchange functionality gone).

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