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Cloud Services Thread, Sharing a Google calendar in Technical; I am trying to share a google calendar with a group of work colleagues without luck. I have google apps ...
  1. #1

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    Sharing a Google calendar

    I am trying to share a google calendar with a group of work colleagues without luck.

    I have google apps for ed setup.

    In the calendar under my user name I have created a new calendar called shared calendar.

    In contacts I have created a group of users called sharedusers

    in calendar settings under 'Share with specific people' I have entered my group using sharedusers@school.sch.uk

    but in a colleagues calendar my shared calendar does not show. If I go to the 'other calendars' section (still logged in as my colleague) and type in my username (I am the one that created the shared calendar) it says that I do not have access to this calendar.

    What am I missing.

  2. #2

    AngryTechnician's Avatar
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    I believe that to share a calendar with a group, the group needs to be in Google Groups, not just in regular contacts. This is different to how Google Docs works.

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    Devontechie's Avatar
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    When I shared a calendar before, I ended up doing it via adding each person in and not using a group

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    I will have a go using google groups. Not a big school, but if they want a school shared calendar, adding each person one by one is not a great way to do it.

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    Devontechie's Avatar
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    Quote Originally Posted by edutech4schools View Post
    I will have a go using google groups. Not a big school, but if they want a school shared calendar, adding each person one by one is not a great way to do it.
    I only had it for about 5 or 6 people..

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    When creating groups of users in groups should it be done from the admin control area or specifically from the groups app area as a user?

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    AngryTechnician's Avatar
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    I think you specifically need to use the Google Groups interface.

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    That is a pain as we have disabled the groups app. Odd that a user can create a group in contacts and that group is available everywhere even sites but not the calendar and the user is required to use a discussion app to create a group for the calendar.

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    The way I set it up was to set the school calendar up as a resource and then users can add that to their calendar by pasting the link. This is done from the admin control panel Settings - Calendar- Resources. The resources is aimed at room booking etc. Also from the settings-org settings you can set that all calendars are available to anyone in the domain so that anyone can add anyone else's calendar.
    Don't know if that helps.



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