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Cloud Services Thread, Secure scanning and storage for confidential data in Technical; My Head has asked me to look into options for secure off-site backups of highly confidential files relating to safeguarding. ...
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    sjb
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    Secure scanning and storage for confidential data

    My Head has asked me to look into options for secure off-site backups of highly confidential files relating to safeguarding. Obviously this information needs to be kept indefinitely and she is concerned that the information is currently only in paper format and held onsite, so if there was a fire it may all be lost. Does anyone have any suggestions for reliable UK companies offering document scanning and storage services with a suitable level of security? Or any other ideas for how we could back up these files safely?

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    Quote Originally Posted by sjb View Post
    Or any other ideas for how we could back up these files safely?
    Buy a scanner, attach it to a PC, set it up so that when you insert a document and press "scan" it scans the document and copies the files to a server sat in a colocation farm somewhere (around £100 a month running costs). Maybe some kind of touch-screen interface to allow people to add some kind of metadata to the documents they scan, although you could simply use date scanned and OCR the contents to try and extract keywords.

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    sjb
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    Thanks for the replies. It has now been agreed that we should look at fire-resistant safes instead!

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    For info, I had a similar issue a while back and started this thread (Secure Document Scanning Management Software) which has a few suggestions in there for you to look at as well should you need to. Fire resistant safes are probably going to be rather expensive, so the scanning thing would probably work out cheaper to be honest.

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