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Budgets and Expenditure Thread, My Budget this year. in School Administration; We are an education team recently merged with the corporate IT support. as a county we have 14 secondarys and ...
  1. #16

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    Re: My Budget this year.

    We are an education team recently merged with the corporate IT support. as a county we have 14 secondarys and 84 primarys. We manage nearly all the primarys and half the secondarys in terms of day to day support and all of them in terms of infrastructure (outbound link) support.

    We have a number secondarys with the Technology Status (each have about a thousand kids) and their budget is £120k pa EACH purely for IT. We managed to get in early with a few of them with the idea of showing them how to spend their money wisely and that has really worked. we are getting to a stage now where the internal infrastructure (active kit) is bought & paid for with another 3 to 4 years life left and the desktops & servers are on a 3 to 4 year rolling replacement program. Next year a couple of them wont have anything to spend their money on apart from the fun bits (i.e. no bodging or propping up of network, just new toys)

    I really feel for Ninjabeaver knowing that is where we have come form 3 to 4 years ago and I know exactly the situation. I suspect Ninjabeaver has a much bigger budget than he realises but he will never see it. I have seen IT budget (Standard Funds Grant for instance) 'redeployed' into other areas (highly illegal but they are their own law in that respect) because the mgmt team dont realise the importance of IT or the fact that they are not running IT in a cost efficient manner. Ironically enough we now have a couple of instances that are completely the reverse, budget from other areas being redeployed to IT because they realise that IT is there to make their workload more manageable. Its our job to make sure it does. If you are able to accomplish this, you budget wont be a problem.

    Something that has helped us is giving kit a specific lifetime (3 to 4 years in this case depending on role) and leasing it over three years (Dell seem ok for this). That way they have a planned expenditure over three years. Every year then you get rid of a bit and take on a new bit. Its not a huge expenditure all at once but spread over a time but they need to realise that kit doesnt last forever.

    IMHO IT in schools is better funded than most private business but its case of:-
    A) Getting you hands on the money
    B) Making sure the money is spent as wisely as possible
    C) Reducing teacher workloads to guarantee continual spends in IT

    and most importantly.......

    DONT RESCUE ROPEY KIT.....if you know it on its last legs and you know what the problem is and you know you can fix it...DONT. It is seriously in your best interests to put that doggie down. It surprising where they can pull money from when they have to but if we keep propping it up and putting it back on its feet then they will never put their hands in their pockets to replace it. Firm but fair!

  2. #17

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    Re: My Budget this year.

    Citrix has moved on somewhat. This could be a whole thread on its own but it has its pros and cons.

    Multimedia authoring is out (try to find a midi port on a Wyse terminal!) but FULL USB support is now there and the process throttling is built in. You can apparantly even run autocad although I am slightly sceptical.

  3. #18
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    Re: My Budget this year.

    Thanks for the great advice there Mungo!
    Quote Originally Posted by Mungo
    Something that has helped us is giving kit a specific lifetime (3 to 4 years in this case depending on role) and leasing it over three years (Dell seem ok for this). That way they have a planned expenditure over three years. Every year then you get rid of a bit and take on a new bit. Its not a huge expenditure all at once but spread over a time but they need to realise that kit doesnt last forever.
    We looked at leasing for the very same reasons recently - i'd be very interested to know what sort of agreement you have with Dell - how the loan pans out each year. We couldn't get past the councils Procurement Section who's advice was that the deal needed intense scrutiny but that no-one would do that.
    Quote Originally Posted by Ric_
    Citrix has moved on somewhat.
    My lips are sealed!

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    Re: My Budget this year.

    Hi Mark,

    The way we have got round that debarcle is the fact that we are told that for our county, 'schools are their own authority'. This has been a double edged sword in the fact that we cant 'force' them to do anything as an IT team within the council as they slip through our corporate governance. But we can advise them on an individual basis, so we setup the paper work and build the deal up but the deal is directly between the school and Dell in each case. It may be different from county to county but thats how it works for us. Its a little extra work for us on the pre-sales side but the benefits are worth it.

    In terms of what Dell offer, they are no better or no worse than anyone else but the lease deal did represent good value plus as a corporate we are into them in a large way so we can throw a little weight (just a little mind) behind it.

    I will try to dig some figures out for you but I will have to get them from a school. The education team at Dell are pretty good for an example quote also.

    Have fun!

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    Re: My Budget this year.

    Quote Originally Posted by Mungo
    DONT RESCUE ROPEY KIT.....if you know it on its last legs and you know what the problem is and you know you can fix it...DONT. It is seriously in your best interests to put that doggie down. It surprising where they can pull money from when they have to but if we keep propping it up and putting it back on its feet then they will never put their hands in their pockets to replace it. Firm but fair!
    That's a good point, and something I'm doing more and more know. 1. Because I'm busy with other things that take priority, and 2. I get no thanks for repairing and saving the school money.

    On the note of hidden budgets I've got some people I can talk to on the Governors and I'm trying to find out about another budget I've heard about. Could be the money pot I'm looking for by the sounds of it.

  6. #21
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    Re: My Budget this year.

    Quote Originally Posted by Mungo
    'schools are their own authority'.
    hehe! - priceless! - and true here too.
    Quote Originally Posted by Mungo
    ...so we setup the paper work and build the deal up but the deal is directly between the school and Dell in each case. It may be different from county to county but thats how it works for us. Its a little extra work for us on the pre-sales side but the benefits are worth it.
    That would be so good. We just couldn't get county to move

    Quote Originally Posted by Mungo
    In terms of what Dell offer, they are no better or no worse than anyone else but the lease deal did represent good value plus as a corporate we are into them in a large way so we can throw a little weight (just a little mind) behind it.
    Powys are big on Dell too now.

    Quote Originally Posted by Mungo
    I will try to dig some figures out for you but I will have to get them from a school. The education team at Dell are pretty good for an example quote also.
    I'll give 'em a call. Who did the finance - was it Dell themselves or a third party? If I could use yourselves as an example i'm sure it'd help persuade the management team that this'd be a good thing.

  7. #22

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    Re: My Budget this year.

    Quote Originally Posted by chrisash
    Don't all schools get the ngfl funding?

    On top of the ngfl grant which is used for primarily for cross curricular ICT development I also get around £22k to cover repairs, upgrades, new PC's etc. We don't have any PC's in ICT rooms over 3 years old.

    The bleedin' kids still smash em to pieces though! which is an entirely diferent issue! costs us a fortune in mice and keyboards! guess its a good job we're well funded!
    all state schools do i think

    but this is last year so what schools are going to do next year..

    i feel sorry for the schools who used ngfl for toners etc and not spending it on infustrucute like it should of been..

    Russ

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    Re: My Budget this year.

    My tuppence worth. After spending several years in the trenches as a high school network manager I remember clearly being told that my first budget was £900. What they didn't tell me was that the £900 was also the IT departmental budget. The department at the time was run by an English teacher with almost zero knowlege of IT. By the start of the next school year we had all new ICT teaching staff, all of which were enthusiastic and wanted to sort the problem out. As Network Manager I managed ALL bugets and managed all technical aspects in the school. The teachers taught. It was a great system and my next budget was £6000 for network reasources and whole school printing, which was pooled, and funded by all departments. When I left the annual IT technical budget was approx 15k.
    As part of my new post I often hve to vosot schools to give advice on what they are doing wrong with their networks. Sometimes the schools are shining beacons of efficiancy and good management with a network manager who know their stuff and a modern and well stuctured network kept up to date by
    a decent rolling upgrade program.
    Then their are the other schools. The ones where the school management has starved the IT department of funds and have not in vested a bean in their network for years. Indeed, to quote on school I visited recently when I asked the deputy head what their annual IT budget was his reply was 'Whatever NGfL money we receive'
    Not good. Especially as this was a technology college who had been diverting funds into another department.
    Until a school realises that ICT is a school asset and not just a department then there will still be people running single servers with 20GB drives an Windows 98 on the desktop.
    Becta, source of all information is still too teacher-centric and is (IMHO) still very patronising to IT technical staff, and until Becta start to issue edicts to schools nothing will change!

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    Re: My Budget this year.

    Quote Originally Posted by Dos_Box
    Becta, source of all information is still too teacher-centric and is (IMHO) still very patronising to IT technical staff, and until Becta start to issue edicts to schools nothing will change!
    had this conversation with someone from becta recently that until schools stoping seeing IT as seperate thing and whole it from teaching to network management should be intergrated for years it as neem it support as a add on to the school and integral part of schools.

    Fits does start to improve this but only schools already doing this proccess are going to look at fits.

    russ

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    Re: My Budget this year.

    Dos_box, you are spot on.

    On a similar note, here's a link to a bit of a rant i through into Becta's forums a couple of years ago. Had a bit of 'mixed' feedback about it. lol.

    LEA baiting is such fine sport!

    http://lists.becta.org.uk/pipermail/...ay/000240.html

  11. #26
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    Re: My Budget this year.

    Hi everyone,

    Just a thankyou post for all the support with this issue. I've now had a word with the Technical College Status director regarding my funding and it looks like a meeting is going to be setup. I'm going to be quoting some of the replies from here if thats OK.

    Perhaps next year I'll have some money to improve what the school already has in place. Fingers crossed.

    Thanks Everyone.

    Simon

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    Re: My Budget this year.

    How much did ya spend last year (or was it the year before now lol) mark?

    :P

    Or was it steve or matt that had over 100k while I suffered on 3-4k (whch was mainly gobbled up by server purchasing lol)? Probably me getting confused again lol (as-per-usual)

    @ninjabeaver:

    Fully sympathise with your situation - it really is down to whether the "senior management team" (or should we say "Most Paid in the school team") is for IT or not really.

    Take us, we've had such a poor budget in the 8 or so years I've been here until this year when we had a new head that is all for IT. Suddenly we get 8-9K (to start of with) with another look at things in Dec I think.

    She may have "ideas" about what to spend the money on, and despite me telling her interactive whiteboards are completely un-nessisary at the moment, she insists on getting some (I'm not opposed to them - just the money could be spent better on other things - as always - and very few teachers use the IT room's whiteboard interactively anyhow) so 4-5k gone on straight away I'm not putting the buggers up lol :P

    I think we probably all could have a long rant on stuff - and I'm sure we will hehe (I could probably fill a good 100 pages if desired lol) - but it really is down to management.

    We'e only ever got stuff previously due to grants, and in the past 3 or so years since we haven't had them, I keep getting told there aren't any grants availiable to us anymore (which I find strikingly unbelievable) so until this year, we've not been able to get much.

    Oddly tho, I find it strange that they raised the 20k or so for the Bromcom system 2 or so years ago lol but that was another thing that was never mentioned to me lol

    Wanna hear anymore? lol

    *mark cries out "dont get him started" lol*

    Regards,
    N.

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    Re: My Budget this year.

    Quote Originally Posted by tarquel
    How much did ya spend last year (or was it the year before now lol) mark?

    :P
    I had a good yr Nath, tho' yes Matt spent £110k this yr :cry:

    2001-2 £17k - Citrix - new DC + 2 app servers
    2002-3 £35k - Network Cable the whole school over 2 years budgets at Heads direct request [ahem! see next year]
    2003-4 £100k - poor inspection/ 'super Head' = magical money pot
    2004-5 £15k - new head
    2005-6 £10

    Quote Originally Posted by tarquel
    Wanna hear anymore? lol
    No! :P

  14. #29

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    Re: My Budget this year.

    Quote Originally Posted by mark
    ...
    2005-6 £10
    ...
    A little harsh!!!

  15. #30
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    Re: My Budget this year.

    LOL - oh - I meant £10k haha!

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