+ Post New Thread
Results 1 to 15 of 15
Budgets and Expenditure Thread, Costings for new IT suite in School Administration; Hi All, I've been asked to cost a new IT suite consisting of 31 PC's (including licenses), Interactive Whiteboard, Projector, ...
  1. #1
    MikeW's Avatar
    Join Date
    Nov 2005
    Location
    Marple, Cheshire
    Posts
    14
    Thank Post
    39
    Thanked 1 Time in 1 Post
    Rep Power
    18

    Costings for new IT suite

    Hi All,

    I've been asked to cost a new IT suite consisting of 31 PC's (including licenses), Interactive Whiteboard, Projector, rewiring data and power points and new chairs/desks etc. Are there any other costs that I may be missing ?

    Thanks.

    MikeW

  2. #2

    Ric_'s Avatar
    Join Date
    Jun 2005
    Location
    London
    Posts
    7,593
    Thank Post
    109
    Thanked 764 Times in 595 Posts
    Rep Power
    181

    Re: Costings for new IT suite

    Don't forget to factor in managed switches (gig uplinks) and a couple of wifi APs to cover the area. Becta recommend that 90-odd percent of your site should be wifi covered and that all new installs are done using Cat-6 cable! (personally I would use Cat-5e for computer points - * 40 = )

    You also need to consider what will be done about replacing the computers when they reach the end of their life - TCO is rather important! Replacement part costs may also be important... spec for optical mice now or pay for new balls in a month's time... Neovo glass-fronted TFTs to stop the kids wrecking them after 5 mins... etc.

  3. #3

    TechMonkey's Avatar
    Join Date
    Dec 2005
    Location
    South East
    Posts
    3,286
    Thank Post
    225
    Thanked 405 Times in 302 Posts
    Rep Power
    162

    Re: Costings for new IT suite

    Definitely agree with the looking to the future for replacement. A school I helped at before working here had no plans, just bought and ran it till it fell over and was in an awful state. Luckily here they use leasing as much as possible and have a rolling programme.

    May seem OTT but you may want to investigate Aircon or some air movement in teh room. Depending on the size and layout of the room 31 PC's will heat it up nicely at the moment let alone in the summer

  4. #4
    mark's Avatar
    Join Date
    Jun 2005
    Posts
    3,966
    Thank Post
    248
    Thanked 49 Times in 45 Posts
    Blog Entries
    2
    Rep Power
    46

    Re: Costings for new IT suite

    How are you costing the cabling? - outside contractor? is any structural work needed to enable cabling? Is there enough capacity in the existing mains feed? Will the existing cabling/ switching to your server need upgrading to cope with the addition?

    You're not being specific. Have you factored in warranties? Can you negotiate set up on desk and remove packaging/ and/or pre imaging?

  5. #5

    GrumbleDook's Avatar
    Join Date
    Jul 2005
    Location
    Gosport, Hampshire
    Posts
    9,933
    Thank Post
    1,339
    Thanked 1,783 Times in 1,106 Posts
    Blog Entries
    19
    Rep Power
    594

    Re: Costings for new IT suite

    If you are having an IWB / projector then look at sound too ... and although you may have a DVD player in the laptop / desktop you are hooking up to the projector it may be an idea to think about a DVD / Video combi so that you can swap between things.

    On the projector, make sure you have one with 2 inputs and that both have cables going to them. Again it can make life a lot easier with demonstrations, and remember, although it is an IT suite you can guarantee that other departments will want to use it. Think of them too.

  6. #6
    Jake's Avatar
    Join Date
    Jan 2006
    Location
    Sunny South Coast
    Posts
    954
    Thank Post
    11
    Thanked 12 Times in 10 Posts
    Rep Power
    21

    Re: Costings for new IT suite

    During the summer break we kitted out a new suite, 28pcs, DVD/Video Combo, Amp, Speakers, Smartboard, Projector, power points, cabinet, switches, cabling (we did the cabling ourselves as we dont use outside contractors for cabling).

    At home now, so I cant look up how much it cost us all, but will look it up tomorrow and let you know

  7. #7

    Andrew_C's Avatar
    Join Date
    Sep 2005
    Location
    Winchester
    Posts
    2,961
    Thank Post
    64
    Thanked 374 Times in 284 Posts
    Rep Power
    159

    Re: Costings for new IT suite

    First off, I'll second the Air Conditioning, it really is a must. Expect to have to fight for it too! The bean-counters won't see the reasons. Blinds on the windows to a) keep glare down & b) keep the heat out.

    As to sound, do it right first time. Our 'contractor' thinks a couple of PC speakers with a sub is good enough for a large classroom. Get a proper amp, and proper speakers. Grumbledook is right about having a seperate DVD player, but I really wouldn't go for a combi. Get a seperate DVD (multiregion) and a video recorder. You may need an amp with video switching or a seperate switch. (looking for some amps myself)

  8. #8


    Join Date
    Dec 2005
    Location
    In the server room, with the lead pipe.
    Posts
    4,638
    Thank Post
    275
    Thanked 778 Times in 605 Posts
    Rep Power
    223

    Re: Costings for new IT suite

    Air-con is a must - we ensure that each new / upgraded room is overcapacity and has 2 units, which cools 30-odd machines + 30-odd kids and means that if one unit goes down, the other can cope. South-facing computer rooms are a daft idea.

    If you can, ensure you use rounded figures and add a substantial extras / cockup percentage. SMT prefer you to underspend an approved budget than having to provide additional funds to finish a job.

    Quote Originally Posted by Ric_
    Becta recommend that 90-odd percent of your site should be wifi covered
    Seriously? We don't have any WiFi, I haven't allowed it because (until recently) I haven't come across a setup I was happy with (security/cost/signal), and we have 12-inch thick granite-faced internal walls. .

  9. #9
    alan-d's Avatar
    Join Date
    Aug 2005
    Location
    Sutton Coldfield
    Posts
    2,414
    Thank Post
    360
    Thanked 256 Times in 187 Posts
    Rep Power
    75

    Re: Costings for new IT suite

    I think all the hardware issues have been covered above but what about software?

    Do you have NetSupport software for example?

    Just a thought

  10. #10
    Sirbendy's Avatar
    Join Date
    Nov 2005
    Posts
    2,298
    Thank Post
    8
    Thanked 203 Times in 154 Posts
    Rep Power
    110

    Re: Costings for new IT suite

    Here's something Steve and I integrated into our new suites..a hardware "screen kill" option. Basically, 2 mains feeds. Marked sockets, 1 for "CPU", 1 for "Screen". "Screen" sockets run off a heavy duty switch next to the interactive board/teacher station.

    If kids misbehave or we want their undivided attention, or even before we go at night, one click is all it takes to kill 35 screens dead. Cheaper than using software to do it, and no "conflict" problems either..the kids HATE that feature..

    As to remote assistance, we use RAdmin..handed down by NGFL. Not good, but not terrible.

    We also have "self fitted" ceiling speaker systems, wired back to 2 rack-mounted amps in our tertiary switch rack rehind me, with audio inputs taken from each teacher PC.

    It may be worth factoring in some form of CCTV as well, if you have light fingered kiddies. We have a p4/3GHz rig next to me running a Geovision GV900 card, and 16 cameras covering our suites and corridors around IT, as well as reception.

  11. #11

    plexer's Avatar
    Join Date
    Dec 2005
    Location
    Norfolk
    Posts
    13,460
    Thank Post
    646
    Thanked 1,614 Times in 1,444 Posts
    Rep Power
    419

    Re: Costings for new IT suite

    SB: Would love some more info on your CCTV setup please.

    Ben

  12. #12
    Sirbendy's Avatar
    Join Date
    Nov 2005
    Posts
    2,298
    Thank Post
    8
    Thanked 203 Times in 154 Posts
    Rep Power
    110

    Re: Costings for new IT suite

    OK..it's a custom built p4/3GHz PC, MX4000 graphics, Top end mainboard, 512mb RAM, 250gb SATA drive, DVD/DVDRW drives, running XP Pro as a standalone machine, linked to the network but not "built" for the domain.

    It has a Geovision GV900 PCI card for the cameras-link here:

    http://www.remote-security.com/gv900.htm

    All cameras run dual RG68 power/data cables from location through the roofspace, back to the IT office and the PC, allowing the data and power for all cameras to be provided by 2 laptop power supplies located under my desk.

    The included software gives you "thumbnail" camera views, PTZ camera controls(if the cam has it), timed recording, motion detection, object monitoring, web viewer for remote access, e-mail notification etc.

    The system is on 24/7, and also does our intranet/booking form serving using Abyss, our CD/DVD ripping and burning, and our VHS->DVD transcoding, as well as running shutdown scripts to power the machines off at night. All while running the CCTV, with no slowdown.

  13. #13
    Jake's Avatar
    Join Date
    Jan 2006
    Location
    Sunny South Coast
    Posts
    954
    Thank Post
    11
    Thanked 12 Times in 10 Posts
    Rep Power
    21

    Re: Costings for new IT suite

    Looks pretty decent, what cameras do you have with that?

  14. #14
    MikeW's Avatar
    Join Date
    Nov 2005
    Location
    Marple, Cheshire
    Posts
    14
    Thank Post
    39
    Thanked 1 Time in 1 Post
    Rep Power
    18

    Re: Costings for new IT suite

    Quote Originally Posted by mark
    How are you costing the cabling? - outside contractor? is any structural work needed to enable cabling? Is there enough capacity in the existing mains feed? Will the existing cabling/ switching to your server need upgrading to cope with the addition?

    You're not being specific. Have you factored in warranties? Can you negotiate set up on desk and remove packaging/ and/or pre imaging?
    I spoke to the cabling contactor today to arrange a visit for a quotation, my main concern at the moment is that the teacher who's due to move in there wants to use modular pods/desks rather than benching, these are expensive in themselves and from what I can gather will also involve extra costs running power and data to each seperate pod (7 in total).
    The existing core switch has enough spare capacity to cope.
    Yes I've factored warranties and 2 WAP's into the costings.
    We just could not afford air-conditioning at present - some blinds and UV screening on the windows will have to do at present - both our other suites do have AC fitted, but as has been mentioned in another post I've had a battle with finance (and lost !!)

  15. #15

    Join Date
    Nov 2005
    Location
    North Tyneside LEA
    Posts
    34
    Thank Post
    0
    Thanked 1 Time in 1 Post
    Rep Power
    0

    Re: Costings for new IT suite

    All the advice seems spot on.... Only things I can add are:

    Is the equimpment replacing existing kit? If you you may need to consider the disposal of the old computers... Shouldn't be too costly but worth looking into.

    Secondly are the PCs going to be attached to a doman or is it P2P? If it's on a domain you may need to purchase additional CALs?

    Rob.

SHARE:
+ Post New Thread

Similar Threads

  1. ICT suite layout.
    By maniac in forum How do you do....it?
    Replies: 42
    Last Post: 6th June 2008, 09:10 AM
  2. Adobe CS3 Suite, anyone seen?
    By ZeroHour in forum Educational Software
    Replies: 1
    Last Post: 28th January 2008, 05:48 AM
  3. Replies: 32
    Last Post: 23rd July 2007, 10:01 PM
  4. New PC Suite
    By steelrazor in forum Hardware
    Replies: 14
    Last Post: 3rd December 2006, 01:38 AM
  5. ict suite
    By h792 in forum Hardware
    Replies: 16
    Last Post: 12th July 2006, 06:29 PM

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •