Thank you for submitting the Alternative Procurement Business Case setting out Villiers High School’s argument not to become part of the proposed BSF
area wide ICT
managed service being developed by Ealing Borough Council.
In accordance with the Guidance provided to you by Partnerships for Schools, Villiers High School’s Alternative Procurement Business Case was reviewed by an adjudication panel, chaired by Partnerships for Schools and with representatives from DCSF, Becta, KPMG and Naace. In reaching its decision the panel acknowledged that Villiers High School provides a high standard of education and they recognised the school’s desire to take forward its own ICT
strategy. However, a decision to reject the school’s business case was reached for the following reasons: The school has not demonstrated a sound understanding of the risks and costs associated with running its own ICT procurement and has not accounted for the costs of managing the procurement including, but not limited to, legal costs, staff time and additional consultancy.
The school has not identified the costs associated with integrating their ICT solution with the building management systems nor incorporated these costs into their calculations.
There is a lack of clarity around the proposed interface arrangements and risk transfer between the LEP, the D&B contractor, the school’s chosen ICT supplier and the school. If these elements are fully costed, they have an adverse effect on the Value for Money of the business case.
Whilst recognising that the school has high aspirations for the ways in which its ICT solution will promote and facilitate international collaboration, the panel felt that there was insufficient evidence to show that the school’s systems would support local collaboration as effectively as if they were participating in the area-wide service.
The panel noted that Villiers High School’s business case did not demonstrate understanding of the full offer to be provided by the ICT managed service planned for Ealing’s schools. The panel also noted that the financial information supplied by the school did not correctly represent the Total Cost Ownership of ICT.
In its business case the school indicated that it would be not be willing to participate in the aggregated procurement nor accept the area wide ICT
managed service. I ask you to re-consider your position on this. However, if you decide to still proceed on this basis, there will be a financial implication for the school. The school will not receive its share of the £1450 per pupil Capital Grant payment to fund the cost of equipment, software and content and establishing a shared learning platform. However, it will still receive the £225 per pupil payment to cover the cost of renewing passive network infrastructure as part of its remodelling.
I am sending a copy of this letter to Simon Hurrell, Programme Director, Building Schools for the Future, Ealing Borough Council. Mr Hurrell will shortly be contacting you to discuss what should happen next.
It is important that a meeting between the School and Ealing Borough Council is organised as soon as possible. At this meeting you will need to agree the extent of Villiers High School’s engagement with the ICT
managed service offered and discuss the financial implications for the School.